6515-- Custom Surgical Packs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 6, has issued a solicitation for Custom Surgical Packs for the Central Virginia VA Healthcare System. This will result in an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) fixed-price contract for a three-year ordering period. The acquisition is unrestricted. Offers are due by March 9, 2026, at 3:00 PM EDT.
Scope of Work
This opportunity requires the provision of Custom Sterile Procedure Packs and associated services, including all labor, materials, transportation, storage, equipment, supervision, quality assurance, electronic communication, order reporting, and delivery. The contractor will be responsible for the ongoing supply of packs, creation of new packs as needed, and compliance with federal, state, and local regulations. Key requirements include maintaining sterilization services (FDA, ISO 9001:2015, AAMI, HSPA), ensuring all components are Trade Agreements Act (TAA) compliant, providing a recycling program, and having Electronic Data Interchange (EDI) capabilities.
Contract Details & Key Requirements
- Contract Type: Indefinite-Delivery/Indefinite-Quantity (ID/IQ), Fixed-Price.
- Period of Performance: One (1) three-year ordering period, from February 1, 2026, through January 30, 2029.
- Set-Aside: Unrestricted.
- Deliverables: Custom Sterile Procedure Packs, including sample packs for evaluation.
- Technical Requirements: Detailed process for disinfecting and controlling contamination of unit dose carriers, packaging design, ability to tailor pack contents, and specified lead times.
Submission & Evaluation
Award will be made to the responsible quoter with the Lowest Price Technically Acceptable (LPTA) offer.
- Technical Evaluation (Acceptable/Unacceptable): Based on meeting SOW requirements, providing required documentation, and a Pass/Fail evaluation of sample surgical packs (using the "Richmond Pack Evaluation Checklist"). Failure to provide all samples will result in an "Unacceptable" rating. A video demonstration (submitted or live via Microsoft Teams) is mandatory prior to the closing date.
- Price Evaluation: Assessment of total line-item prices (including options) for reasonableness.
Required Submission Documents:
- Completed "36C24626Q0146 LineItems" Excel spreadsheet (specific columns O, AN, BY, BZ, CF, CH).
- Authorization Letter from Original Equipment Manufacturer (OEM) if not the OEM.
- Completed Standard Form 1449 (blocks 12, 17, 30a, 30b, 30c, Contractor POC, Acknowledge Amendments).
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) and remain registered through contract performance.
Important Notes
The solicitation has undergone several amendments, with the latest extending the deadline and clarifying video demonstration requirements. Vendors providing a live Teams demonstration must notify the Contracting Officer in advance.