6515--ELECTRONIC WAVEFORM H-WAVE DEVICE (VA-26-00050014) 549 36C25726Q0494

Statement of Work (SOW)

To establish a Firm Fixed Price contract for the procurement of H-Wave Devices from Electronic Waveform for the Supply Chain Management Service at VA North Texas Veteran Health System (VANTHCS). The goal is to centralize procurement for a rapid, agile supply chain responsive to demand, leading to financial efficiencies and reduced manpower utilization.

• The contract is for bulk orders of H-Wave Devices to close orders from VISN 17 until an IDIQ contract is awarded.

• The VANTHCS will obligate funds at the time of award by placing an initial order.

• The contractor must supply the requested H-WAVE device to meet NTVHCS supply needs.

• Products and unit pricing will be reviewed and adjusted at least annually. Discontinued or obsolete core items will be replaced with equivalent items at equivalent prices.

• Only new products will be accepted; reconditioned/remanufactured products are not allowed.

• The primary COR is Louisa Fernandez, who will approve all orders.

• No substitute or alternate catheters will be permitted.

• Mandatory Product: H-WAVE DEVICE ITEM 41000

• Quantity: 175 units

• New Products Only: Reconditioned/remanufactured products will not be accepted.

• The contract is for bulk orders until an IDIQ contract is awarded.

• Shipping address: SAM RAYBURN VAMC, 1201 E. 9TH STREET, BONHAM, TEXAS 75418, ATTN: PROSTHETICCS BLDG 10.

• Contract work is to be performed during regular administrative working hours (8:00 a.m. to 3:30 p.m. MST Monday through Friday), unless otherwise specified.

• Delivery Tickets/Packing Slips: Must include Name of Supplier, Contract Number, Purchase Order Number, Date of Purchase, Itemized List of Supplies/Services Furnished, Quantity, Unit Price, Date of Delivery or Shipment, Name/Building/Room of Person Placing Order, and Delivery/Consignee Address.

• Invoicing: One detailed invoice per order; electronic submission to OB10 for monthly certification.

• Records Management: Adherence to Federal and Agency records management policies, including safeguarding of records covered by the Privacy Act and Freedom of Information Act.

• Delivery Service Level:

  • Back Orders: Notify designated individuals within 24 hours with an estimated delivery date and option to substitute or cancel.
  • Partial Orders: Notify COR/designated individuals of problems or delays, with option to cancel or wait.

• Returns: Contractor is financially responsible for damaged products; must replace at their expense within original delivery time, providing RMA and prepaid shipping label. Excess items received must be returned at contractor's expense.

• Discrepancies: All discrepancies and excess items are the contractor's responsibility and must be resolved at no cost.

Solicitation / RFP / RFQ

This solicitation is for the procurement of H-WAVE, H4, Electrotherapy Devices for pain relief. The acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The solicitation includes SF 1449, which details the basic contract information, and references FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5. An attached Statement of Work (SOW) provides further details.

• Procurement of H-WAVE, H4, Electrotherapy Devices.

• Manufacturer Part Number (MPN): 41000

• Local Stock Number: 41000

• Quantity: 175.00 Units

• A Statement of Work (SOW) titled "SOW ELECTRONIC WAVEFORM MARCH26" is attached and should be reviewed for detailed requirements.

• The contract will be awarded as a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 is attached.

• Offerors must submit questions to damon.crawford@va.gov.

• Quotes are due by 05/11/2026 at 1:00 PM CDT.

• The solicitation incorporates by reference FAR 52.204-13 (System for Award Management—Maintenance) and 852.246-71 (Rejected Goods).

• Solicitation provisions incorporated by reference include 52.204-7 (System for Award Management—Registration) and 852.239-75 (Information and Communication Technology Accessibility Notice).

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Offerors must be certified SDVOSBs and listed in the SBA certification database to be eligible for award.

• VAAR Clause 852.219-73 and 852.219-76 outline specific requirements and limitations on subcontracting for SDVOSBs.

• The solicitation number is 36C25726Q0494.

• The issuing office is the Department of Veterans Affairs, Central Texas Veterans HCS.

• Payment will be made via Electronic Funds Transfer (EFT) through the Tungsten Network.

• Invoices must be submitted electronically in accordance with VAAR Clause 852.232-72.