6515--Palo Alto VA Health Care System Electroencephalography (EEG) System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Palo Alto VA Health Care System, has issued a Notice of Intent to Sole Source for the procurement of an Electroencephalography (EEG) System, associated equipment, service, and supplies. The VA intends to award a Firm Fixed-Price contract to Magstim INC due to their unique ability to meet agency requirements. However, other responsible sources capable of providing the listed items are invited to submit quotes and supporting documentation.
Scope of Work
The procurement is for a comprehensive 256-channel EEG system to enhance continuous and detailed monitoring of patients with severe traumatic brain injury at the VA Palo Alto Polytrauma Unit. Key items include:
- 256 Channel GES400 Desktop + NetStation Software v5.4.2
- HCGSN 130 Saline: 256ch Adult L Tall and XL Tall
- 256 Channel Articulated Arm
- Net Support Kit: HCGSN Saline
- AV TTL Adapter Kit, Physio 16, EMG/ECG Leads
- GeoSource 3.1 Research - Basic, General Monitoring Sensors
- Extended Warranties for NetAmps and GSN
- Basic Support Contract
- Onsite Training (2 days) for VA staff on equipment operation, data collection/analysis, and best practices.
- Shipping and handling with delivery and installation at VA Palo Alto Health Care System.
Contract Details
- Contract Type: Firm-Fixed-Price
- Authority: FAR 13.106-1(b)(2) - Only one source available
- NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing) with a 1,000-employee size standard.
- PSC Code: 6515 (Medical and Surgical Instruments, Equipment, and Supplies)
- Place of Performance: Department of Veterans Affairs Palo Alto VA Health Care System, Palo Alto, CA 94304.
- Period of Performance: Base POP Begin: 01-27-2026, POP End: 07-27-2026.
- Requested Delivery Date: As soon as possible (within 180 Days ARO).
Submission Requirements
Responsible sources must submit a quote for the listed items and provide documentation to support their capabilities. If not the Original Equipment Manufacturer (OEM), an authorized distributor letter signed by the OEM is required. Small businesses not acting as the OEM must detail compliance with limitations on subcontracting and/or the non-manufacturer rule.
Evaluation
Responses will be considered by the agency to determine if the sole source justification remains valid. If no responses are received, the Government will proceed with the sole source procurement to Magstim INC.
Deadlines & Contact
- Response Due: January 26, 2026, at 15:00pm PT
- Submit To: Alex Hernandez at Alex.Hernandez@va.gov
- Technical Contact: Phung Trinh at (650) 493-5000, ext. 66449 or Phung.Trinh@va.gov