6515--Patient Ceiling Lift System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 6, is soliciting quotes for a Patient Ceiling Lift System procurement and installation at the Hampton VA Medical Center in Hampton, Virginia. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside aims to replace 106 aging patient lift systems to ensure safe patient handling and prevent injuries. Quotes are due by March 3, 2026, at 12:00 PM EST.
Scope of Work
This requirement involves the full replacement of 106 patient ceiling lift systems, including new lifts, tracks, spreader bars, and all necessary hardware. The contractor must provide qualified personnel for operation, maintenance, and installation. Key deliverables include:
- Evaluation of existing structures and submission of installation plans to VA Engineering Services.
- Compliance with all relevant safety codes, VA requirements (including Patient Safety Alert AL14-07), and manufacturer instructions.
- Provision of shop drawings and structural calculations stamped by a registered structural engineer.
- Installation must avoid interference with existing building systems (sprinklers, HVAC, electrical) and ensure fire barrier integrity.
- Training for direct patient care staff and biomedical engineering staff on the new equipment.
- Provision of electronic user and repair manuals.
- Removal of all trash, debris, and de-installed lift equipment. Specific lift systems required include Guldmann, GH3 Patient Ceiling Lifts with various configurations and capacities (605 lbs. and 825 lbs.), including motors, CLM, scales, and service with specified warranty periods. Installation will occur in various locations such as 4 East, ICU, CLC, Palliative Care, PT Gym, and SCI.
Contract Details
- Type: Firm-Fixed-Price contract.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 339113 (Medical And Surgical Instruments, Equipment, And Supplies).
- Small Business Size Standard: 800 Employees.
Submission & Evaluation
Quotes must be submitted via email to James.Risbon@va.gov by March 3, 2026, at 12:00 PM EST. Evaluation will be based on Technical Acceptability, Past Performance, and Price.
- Technical questions are due by February 25, 2026, 1:00 PM EST.
- A site visit is scheduled for February 23, 2026, at 9:00 AM EST. Required submission information includes company details, SAM UEI, Tax ID, socio-economic size, proof of SDVOSB/VOSB verification (registered in SBA DSBS), and proof of authorization to resell/distribute requested products. Offerors must also complete VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance.
Attachments & Compliance
Bidders must review critical attachments:
- VHA ICRA-1.2: Outlines mandatory infection control risk assessment procedures for work within VHA facilities.
- Quality Assurance Surveillance Plan (QASP): Defines performance standards and quality metrics for contractor evaluation.
- Installation or Relocation Checklist: Details specific requirements and verification steps for lift installation.
- Wage Determination 2015-4341: Establishes minimum wage rates and fringe benefits for covered employees in the specified geographic areas. All offerors must be registered and current in the System for Award Management (SAM) database.
Contact Information
For questions, contact James P Risbon, Contracting Officer, at james.risbon@va.gov.