6515--Pilling Laryngoscopy Sets- Brand Name Only

Solicitation / RFP / RFQ

This solicitation is for the procurement of Pilling Laryngoscopy Sets for the C.W. "Bill" Young VA Medical Center (CWYVAMC) in Bay Pines, FL. The acquisition aims to ensure sufficient availability of these critical surgical instruments to support the growing surgical needs of the veteran population and to prevent interruptions in patient care, especially for ENT surgeons and procedures involving lasers or jet ventilation.

• Product: Pilling Laryngoscopy Sets, specifically the "BRAND NAME ONLY" Pilling Laryngoscopy. The current sets are end-of-life and require replacement.

• Specific Components: The requirement includes a detailed list of specific Pilling Laryngoscopy set components, including various scopes (NG DEDO LASER MICRO, NG OSSOFF-KARLAN-DEDO LASER, NG OP LASER, LINDHOLM-STYLE, NG HOLINGER LASER, NG JACKSON LARYN SLIDE) and associated accessories (LIGHT CARRIER, SMOKE EVAC TUBE, JET VENT, LC OSSOFF-PILLING AND JAKO SMALL, JET NEEDLE, LIGHT CARRIER HOLINGER ADULT, LIGHT CARRIER HOL JACKSON TUCKER).

• Technical Specifications: Products must be 3-D printed, free of sawdering, chips, dents, or burs. Color coding is required to match scope bodies with correct accessories. Sets must be laser safe and ready for cases involving lasers or jet ventilation.

• Contract Type: Firm, Fixed Price Supply.

• Place of Performance: Sterile Processing Service at CWYVAMC, 10000 Bay Pines Boulevard, Bay Pines, FL 33744.

• Delivery: ASAP to the specified address.

• Submission Method: Electronic proposals via email to moneque.rodriguez@va.gov. Include solicitation number in the subject line.

• Offer Due Date: On or about June 05, 2026, 14:00 EDT.

• Evaluation: Price Only. The award will be made to the responsible Offeror whose offer is most advantageous to the Government, price considered.

• Offer Acceptance Period: 60 calendar days from the receipt date.

• NAICS Code: 339112 - Surgical and Medical Instrument Manufacturing.

• Size Standard: 1,000 Employees.

• Registration: Vendors must be registered in the System for Award Management (SAM) and have a Unique Entity Identifier (UEI).

• Small Business: Service-Disabled Veteran Owned and Veteran Owned Small Businesses must be registered with Veteran Small Business Certification (VetCert).

• The solicitation will be available on www.SAM.gov starting June 01, 2026.

• Quotes must include UEI, Small Business Status (if applicable), a price list or supporting information, and completed SF 1449 with original signature.

• An Authorized Distributor letter from the manufacturer is required if the offeror is not the manufacturer.

Solicitation / RFP / RFQ

This is a solicitation for Pilling Laryngoscopy Sets, specified as "BRAND NAME ONLY." The Bay Pines VA Healthcare System requires these sets.

• Procurement of Pilling Laryngoscopy Sets (Brand Name Only).

• Place of Performance: Department of Veterans Affairs, Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744, United States.

• Price quotes must include: Unique Entity Identifier (UEI) Number, Small Business Status (if applicable), a copy of a price list or other supporting pricing information, and any items identified in ADDENDUM to FAR 52.212-1 Instructions to Offerors.

• Solicitation available: June 01, 2026, distributed solely through www.SAM.gov.

• Anticipated receipt of quotes: On or about June 05, 2026.

• Responses due to Moneque Rodriguez at moneque.rodriguez@va.gov.

• All vendors must be properly registered in the System Award Management (SAM) database.

• The North American Industrial Classification System (NAICS) code is 339112 – Surgical and Medical Instrument Manufacturing, with a small business size standard of 1,000 employees.

• All responsible sources may submit a quotation, bid, or proposal.

• Contracting Office ZIP Code: 33744.

• Solicitation Number: 36C24826Q0745.

• Response Date/Time/Zone: 06-05-2026 14:00 EASTERN TIME, NEW YORK, USA.

• Contact Person: Moneque Rodriguez, Contracting Officer (moneque.rodriguez@va.gov).

• An additional document, "P03. SSJ 36C248-26-AP-1173_Redacted," is referenced.

Solicitation / RFP / RFQ

This document is a Brand Name Justification for a micro-purchase, not exceeding the simplified acquisition threshold, for Ear, Nose, and Throat (ENT) laser laryngoscopes and compatible accessories. The Department of Veterans Affairs (VA) intends to procure these items for the C.W. Bill Young VA Medical Center to support microlaryngeal and laser airway surgeries.

The procurement includes specific Pilling (Teleflex brand) items, such as:

• Pilling NG Dedo Laser Micro Laryn Scope

• Pilling Light Carrier Dedo Adult

• Pilling Smoke Evac Tube Dedo Adult

• Pilling Jet Vent Dedo Adult

• Pilling NG Ossoff-Karlan-Dedo Laser Scope

• Pilling NG Op Laser Laryn Small Scope

• Pilling LC Ossoff-Pilling and Jako Small

• Pilling Lindholm-Style Laryn 15cm Scope

• Pilling Light Carrier Lindholm-Style 15 and 17cm

• Pilling Smoke Evac Tube 15 and 17cm

• Pilling Jet Needle Lindholm-Style 15 and 17cm

• Pilling NG Holinger Laser Laryn Adult Scope

• Pilling Light Carrier Holinger Adult

• Pilling NG Jackson Laryn Slide Large Scope

• Pilling Light Carrier Hol Jackson Tucker

• The estimated procurement value is redacted.

• The effective date is 12/30/2025.

• Acquisition Plan Action ID: 36C248-26-AP-1173

• This requirement will be solicited as Brand Name Only due to unique characteristics and compatibility requirements.

• Market research identified large business distributors and one Service Disabled Veteran Owned Small Business (SDVOSB) distributor. No other manufacturer produces identical or compatible accessories for the specified Pilling scope configurations.

• The justification for brand name is based on laser safety and integration with existing CO2 and KTP laser delivery systems, instrument fit and function, surgeon training and standardized techniques, and reprocessing/sterilization compatibility. Switching brands would increase risk, cost, and delay patient care.