36C25526Q0343 | DENTAL EQUIPMENT | CO CBOC

Forms / Attachments / Pricing Sheet

This document contains "cutsheets" for various dental laboratory equipment. These sheets provide detailed specifications and salient characteristics for each item, intended to inform bidders about the specific requirements for the equipment being procured.

Each "cutsheet" includes:

• Project Name, Location, and Contract/Order Information
• Basis of Design (Manufacturer, Model #, Nomenclature)
• Physical Specifications (Width, Depth, Height, Weight, Volts, Amps, Hertz, Phase, etc.)
• Utility Requirements (Hot Water, Cold Water, Treated Water, Drain, Vent, Seismic, Data, Emergency Power, Watts, Plug Type, Medical/Non-Medical Gas)
• Salient Characteristics detailing the functional and performance requirements of the equipment.
• Finish Options (where applicable)
• Quantity required
• Departments/Rooms where the equipment will be used.

These documents are critical for bidders to understand the precise technical specifications and features required for each piece of dental equipment. Bidders must ensure that the equipment they propose to supply meets all listed salient characteristics and specifications to be considered compliant with the solicitation requirements.

Solicitation / RFP / RFQ

This solicitation is for the procurement of dental equipment for the Harry S Truman VA Medical Center - Multi-Specialty CBOC in Rolla, MO. The equipment is intended to outfit a new facility and provide services for the VA.

• The solicitation requires "brand name or equal" dental lab tools.

• All equipment must be the newest and most current model of a standard product from a manufacturer of record.

• Equipment must comply with the Memorandum dated March 6th, 2025, regarding Electronic Health Record Modernization Standardization.

• Specific items include: Workstations (Dental Lab, Tech, Single Station; Dental Lab, Microblasting), Dental Handpieces, Dental Lathes, and Dental Model Trimmers.

• Detailed specifications for each item are provided.

• The contract type is contemplated to be Firm-Fixed-Price.

• Period of Performance: November 2nd, 2026 – January 31st, 2027.

• Delivery is FOB Destination.

• A two-year manufacturer's free replacement warranty is required.

• Offers must be submitted by 05-05-2026 at 23:00 CDT.

• Responses must include a detailed price breakdown, salient characteristics, equipment capabilities, and warranty information.

• Offers that fail to provide required information or reject terms may be excluded.

• Evaluation factors include PRICE, TECHNICAL CAPABILITIES, and PAST PERFORMANCE, with technical and past performance combined being equal to price.

• This acquisition is set aside for Small Business.

• The NAICS code is 339114 with a size standard of 750 employees.

• The document also includes clauses related to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and limitations on subcontracting.

• The initial delivery will be to an offsite warehouse (location to be determined) from June 1st, 2026 – May 31st, 2027.

• Estimated delivery dates for the Rolla Super CBOC are November 2nd, 2026 – January 8th, 2027.

• Installation dates will be defined upon award.

• White glove installation is required.

• Vendors must provide packing slips with a line-by-line inventory.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation Notice for the procurement of dental lab tools for the Harry S Truman VA Medical Center - Multi-Specialty CBOC in Rolla. The government is seeking to establish a fixed-price brand name or equal order for these tools to outfit a new facility and provide services for the VA.

• Specific Dental Lab Equipment: The solicitation details specific part numbers and descriptions for required equipment, including:

  • Workstations (Dental Lab, Tech, Single Station; Dental Lab, Microblasting)
  • Dental Laboratory Handpiece, Electric
  • Dental Bench Mounted Lathe
  • Dental Model Trimmer, 1/2 HP

• Brand Name or Equal: Vendors can propose brand name items or approved equals.

• Manufacturer Requirements: Manufacturers must maintain a factory production line, stock of replacement parts, provide engineering/operating manuals, and have published specifications.

• Compliance: Equipment must comply with the Memorandum dated March 6th, 2025, Subject: Electronic Health Record Modernization Standardization (VIEWS 12862405).

• Installation: White glove installation is required at the delivery locations.

• Warranty: A two-year, free replacement warranty is required, including return shipping.

• Contract Type: Fixed-price order.

• Period of Performance: November 2nd, 2026 – January 31st, 2027.

• Estimated Value: Not explicitly stated.

• Response Date: May 5th, 2026, 23:00 Central Time, Chicago, USA.

• Evaluation Criteria: Not detailed in the provided pages.

• Key Deadlines: Response date is the primary deadline mentioned.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Delivery Location: Initial delivery to an offsite warehouse (location to be determined), with final delivery to the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla. Delivery is FOB Destination.

• Construction Site: The project may be an active construction site; vendors must take necessary precautions and coordinate with the General Construction contractor.

• Work Hours: Normal business hours are 8:00 AM to 4:30 PM, Monday-Friday, excluding Federal Holidays.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure dental lab tools for the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla to outfit a new facility and provide services for the VA.

• Provide brand name or equal dental lab tools for delivery to the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla location.

• The initial delivery will be to an offsite warehouse (location TBD) from June 1st, 2026 – May 31st, 2027.

• Initial Outfitting Transition and Activation team will be responsible for delivery to Rolla Super CBOC with estimated delivery dates between November 2nd, 2026 – January 8th, 2027.

• Specific installation dates will be confirmed upon award.

• The vendor shall not increase prices due to changes in delivery dates caused by construction delays.

• D0904 - Workstation, Dental Lab, Tech, Single Station (Qty: 2)

• D0942 - Workstation, Dental Lab, Microblasting (Qty: 1)

• D4260 - Handpiece, Laboratory, Dental, Electric (Qty: 2)

• D6250 - Lathe, Dental, Bench Mounted (Qty: 1)

• D9050 - Trimmer, Model, Dental, 1/2 HP (Qty: 1)

• All equipment must be the newest and most current model from a manufacturer of record.

• Equipment must comply with the Memorandum dated March 6th, 2025, Subject: Electronic Health Record Modernization Standardization.

• White glove installation is required for all products.

November 2nd, 2026 – January 31st, 2027.

• Warehouse: 2701 Vandiver Dr. Columbia, MO 65202

• Installation Address: Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla, 13063 Old Wire Rd, Rolla, MO 65401

• Warranty: Two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from the date of delivery.

• Delivery: Freight on Board (FOB) – Destination.

• Vendor Paperwork: Provide packing slips with a line-by-line inventory including description and serial number for each item.

• Installation: Contractor is responsible for installation, performance verification, and validation with a VA Activations member.

• Coordination: Vendor must coordinate with VA POC, COR, Activations PM, and GC for utility connections and safety requirements, especially if the site is an active construction zone.

• Work Hours: Normal business hours are 8:00 AM to 4:30 PM Monday through Friday, excluding Federal Holidays. Work outside these hours requires prior approval.