6520--Panoramic Dental XR machine
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Bay Pines VA Healthcare System, is soliciting proposals for Panoramic Dental X-ray machines. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside procurement. The requirement includes the supply, delivery, installation, testing, and training for the equipment. Offers are due February 24, 2026, by 2:00 PM EST.
Scope of Work
This solicitation requires the procurement of two (2) Panoramic XR machines, specifically the Carestream CS 9600 or an equivalent model. Key technical specifications include a kV range of 60-120 kV, a focal spot of 0.3-0.7mm, and various modalities including 3D imaging. The scope also covers supporting equipment like a patient seat, comprehensive onsite training for clinicians, and specific warranties (six-month labor, five-year upholstery, ten-year equipment). All equipment must be FDA approved, new, and fully operational, with two copies of operational and service manuals provided.
Contract Details
- Contract Type: Firm Fixed Price
- Anticipated Performance Period: February 26, 2026, to October 1, 2026
- Delivery: By October 1, 2026, to the Bay Pines VA Clinic, Building 112, 10000 Bay Pines Blvd, Bay Pines, FL 33744
- Place of Performance: Bay Pines VA Healthcare System, Bay Pines, FL
Submission & Evaluation
Offerors must submit price quotes electronically to William Sean Penhallegon at william.penhallegon@va.gov. Quotes must include the Unique Entity Identifier (UEI) Number, SBA Dynamic Small Business Search (DSBS) SDVOSB certification (or VetCert), and any items identified in the ADDENDUM to FAR 52.212-1 Instructions to Offerors. Submissions are divided into three volumes: Pricing, Past Performance/Experience (up to 3 projects, with at least two from similar VA facilities), and Technical (demonstrating compliance with SOW requirements, including product literature). Evaluation will be based on Technical (functionality and performance), Price, and Past Performance.
Eligibility & Important Dates
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be certified and listed as an SDVOSB in the SBA certification database (VetCert) at the time of offer and award.
- NAICS Code: 339114 (Dental Equipment and Supplies Manufacturing) with a 750-employee size standard.
- Registration: All vendors must be properly registered in the System for Award Management (SAM).
- Solicitation Availability: On or about February 17, 2026, solely via SAM.gov.
- Questions Due: February 19, 2026, no later than 2:00 PM EST.
- Offers Due: February 24, 2026, by 2:00 PM EST.