6530--Intensive Care Unit (ICU) Bed Replacement for Bay Pines VA Health Care System

Amendment / Modification

This amendment (0001) to solicitation 36C24826Q0254 makes several key changes:

• Questions and Answers: Provides responses to vendor inquiries regarding ICU bed accessory kits, inclusion of accessories with base beds, and de-installation services.

• Statement of Work (SOW) Revision: The SOW has been updated to include prone kits in CLIN 0002 and to incorporate de-installation services into CLIN 0003.

• Price/Cost Schedule Revision: De-installation services have been added to CLIN 0003.

• Solicitation Closing Date Extension: The deadline for receipt of offers has been extended from the original date to March 16, 2026, at 3:00 PM EDT.

• Statement of Work (SOW)

• Price/Cost Schedule

• Solicitation Closing Date

The closing date for submitting offers has been extended to March 16, 2026, 3 PM EDT. Bidders should review the revised SOW and Price/Cost Schedule, particularly regarding the inclusion of prone kits and de-installation services.

Amendment / Modification

Amendment 0001 is issued to:

• Provide Questions and Answers.

• Revise the Statement of Work (SOW).

• Revise the Price/Cost Schedule.

• Extend the closing due date.

• Statement of Work (SOW)

• Price/Cost Schedule

• The closing due date has been extended. The original response date was 03-16-2026 3PM EASTERN TIME, NEW YORK, USA. The new closing date is not specified in this amendment but is implied to be later than the original date.

This amendment also incorporates previously issued Questions and Answers, which may impact bidder understanding and proposal preparation.

Solicitation / RFP / RFQ

This solicitation is for the provision and installation of Intensive Care Unit (ICU) Beds, Brand Name or Equal, for the Bay Pines VA Health Care System. The requirement includes furnishing all labor, materials, tools, equipment, storage, delivery, installation, testing, training, and removal of existing equipment. The resulting contract will be Firm-Fixed-Price.

• Equipment: 24 ICU Beds (specific features listed, e.g., 290 kg Safe Working Load, Percussion and Vibratory Therapy, Lateral Rotation Therapy) and 24 ICU Mattresses (must include pump, pressure redistribution, microclimate management).

• Supporting Equipment: Prone Kit.

• Installation: Includes delivery, installation, testing, training, and de-installation/removal of existing equipment. Must comply with VA security, infection control, and safety requirements. Installation personnel must be manufacturer-trained.

• Training: Comprehensive onsite training for operating clinicians, including technical and operational sessions with competency assessments.

• Warranty: Minimum twelve-month warranty for the equipment.

• Basis of Design: Baxter-Hillrom/equivalent ICU bed systems.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from March 20, 2026, to July 19, 2026.

• Delivery Location: Bay Pines VA Clinic, Building 110, 10000 Bay Pines Blvd, Bay Pines, FL 33744.

• Offer Due Date: March 13, 2026, 10:00 AM EST.

• Questions Due: March 9, 2026, 10:00 AM EST.

• Submission Method: Electronic submissions via email to cindy.smith@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, Veterans Involvement, and Price.

• Technical Capability: Requires detailed specifications, performance plan, installation plan, and training plan. Specific attention to Percussion and Vibratory Therapy features. Longer warranty periods may be evaluated favorably.

• Past Performance: Up to 3 similar projects required, including contact information, period of performance, and project details.

• Veterans Involvement: Credit for SDVOSB/VOSB prime contractors or subcontractors. Verification in VetCert database required.

• Price: Completion of the price/cost schedule.

• Offer Validity: 60 calendar days.

• NAICS Code: 339113 (Surgical Appliance and Supplies Manufacturing).

• Size Standard: 800 Employees.

• Set-Aside: Acquisition is Unrestricted (as indicated on SF 1449, Block 10).

• Distributor Letter: Required if the respondent is not the manufacturer.

• FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference or attached.

• Specific clauses regarding VA Information Security, Records Management, and Trade Agreements are included.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Intensive Care Unit (ICU) Bed Equipment and Installation. The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), is procuring these items for the Bay Pines VA Health Care System located in Bay Pines, FL.

• Intensive Care Unit (ICU) Bed Equipment

• Installation services

• This acquisition is unrestricted.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Offers are requested via Request for Quotation (RFQ).

• Response Date/Time/Zone: 03-13-2026 10:00 AM Eastern Time, New York, USA.

• This acquisition is unrestricted.

• The attached document is titled '36C24826Q0254 Solicitation'.

• Product Service Code: 6530

• NAICS Code: 339113

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), 10,000 Bay Pines Blvd, Bay Pines FL 33744.

• Place of Performance: Department of Veterans Affairs, Bay Pines VA Health Care System, 10,000 Bay Pines Blvd, Bay Pines FL 33744, USA.

Sources Sought / Market Research

This is a Sources Sought notice for market research purposes to identify potential Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB), or other small business firms capable of providing ICU Beds for the Bay Pines VA Healthcare System. The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is assessing market availability for a potential small business set-aside.

• The primary requirement is for ICU Beds.

• A draft Statement of Work (SOW) is attached for detailed requirements.

• Interested parties must submit a Capabilities Statement.

• The Capabilities Statement should include:

  • Company Name, Address, Size Standard, UEI#, Cage Code
  • Capabilities Statement detailing experience and whether all items are on existing government contract
  • Contract number (if applicable)
  • Place of Manufacturing
  • Point of Contact name, phone number, and email address
  • Authorized distributorship letter from the manufacturer (if a distributor)
  • Information on whether the prime contractor manufactures products, acquires from small/large business manufacturers, or provides end items from a small business manufacturer (if non-manufacturer).
  • Percentage of total contract value to be subcontracted.

• All questions and responses must be submitted in writing to Cindy.Smith@va.gov.

• The NAICS code is 339113 with a small business size standard of 800 Employees.

• The VA may set aside the requirement for SDVOSBs/VOSBs if two or more responses with the required information are received by the due date.

• Responses must be submitted via email to Cindy.Smith@va.gov no later than 10:00 AM Eastern Standard Time on January 23, 2026.

• This is for market research only and does not constitute a commitment by the Government.

• The Government does not intend to pay for any information provided.

• Respondents will NOT be notified of the results of the evaluation.

• The VA reserves the right to determine the acquisition approach based on responses.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Bay Pines Veteran Affairs Healthcare System requires replacement beds and associated supporting equipment for its Intensive Care Unit (ICU).

• Provide, store, deliver, install, test, and train on new ICU bed systems and supporting equipment.

• Remove and dispose of current equipment.

• Provide all necessary tools, equipment, Personal Protective Equipment (PPE), and infection control measures.

• Equipment must be FDA approved, new, and fully operational.

• Provide at least two copies of operational and/or service manuals.

• ICU Beds (qty 24): Must include features such as 120V, 60 Hz, 290 kg safe working load, retractable foot, radiolucent deck, chair positioning, IV poles, in-bed scale, multi-positionable side rails, bed exit alarm, caregiver control panel, drainage bag holders, nurse call/TV control, 5th wheel, and foot lighting.

• ICU Mattresses (qty 24): Must include pump, pressure redistribution, microclimate management, percussion/vibratory therapy, and alternating low pressure.

• Supporting Equipment: Prone Kit.

• Timeline: Expected for June 2026, subject to construction timeline changes.

• Delivery Location: Bay Pines VA Clinic, Building 112, 10000 Bay Pines Blvd, Bay Pines, FL 33744. Delivery must be scheduled with the COR during the clinic's activation period.

• Delivery Hours: Monday – Friday (Excluding National Holidays), 8:00 am – 3:30 pm.

• Installation: Coordinated with the COR; all personnel must comply with VA security and infection control regulations; manufacturer training required for installation personnel.

• De-Installation: Coordinated with clinical end-users to avoid impacting patient care; personnel must be manufacturer-trained and comply with VA security and infection control.

• Training: Comprehensive onsite training for clinicians, including technical and operational sessions with competency assessments. Training to cover preventative maintenance, troubleshooting, and general maintenance.

• Inspection & Acceptance: Joint inspection with COR upon delivery; testing of connections; resolution of punch list items.

• Warranty: Twelve-month warranty for the equipment.

• Records Management: Contractor must comply with all applicable Federal and NARA records management laws and regulations.

• Information Security: Contractor personnel must comply with VA security and privacy directives; subject to background investigations; must report security incidents immediately; liable for liquidated damages for data breaches.

• Training: All contractor employees requiring access to VA information must complete VA Privacy and Information Security Awareness Training.