660-26-220 - Replace Furniture, Fixtures & Equipment for IPU

Amendment / Modification

This amendment to Solicitation 36C25926R0053 serves the following purposes:

• Posting of site visit documents.

• Reminder that all questions are due to blake.rowland@va.gov by 4/21/2026 at 11:00 AM MT.

• Reminder that proposals are due to blake.rowland@va.gov by 5/7/2026 at 11:00 AM MT.

• Site visit documents have been posted.

• Deadlines for questions and proposals have been reiterated.

• The deadline for submitting questions is April 21, 2026, at 11:00 AM MT.

• The deadline for submitting proposals is May 7, 2026, at 11:00 AM MT.

• All other terms and conditions of the original solicitation remain unchanged.

• Attached documents include: 'Site Visit Sign In Sheet for 660-26-220 at SLC VAMC' and 'Pre-Bid Site Visit Meeting Doc for 660-26-220 at SLC VAMC'.

Solicitation / RFP / RFQ

This document provides information regarding a pre-bid meeting for Solicitation 660-26-220, which involves the replacement of Furniture, Fixtures, and Equipment (FF&E) at the Salt Lake City VA Medical Center. The project is located at 500 Foothill Drive, Salt Lake City, UT 84148. All work must comply with applicable OSHA, EPA, and federal/state environmental regulations and policies.

• Replacement of Furniture, Fixtures, and Equipment for an Inpatient Unit (IPU).

• Contractor is responsible for proper handling and disposal of debris, waste, and excess fuel.

• Compliance with applicable OSHA, EPA, and federal/state environmental regulations.

• Special Standards of Responsibility require submittal of OSHA and EMR ratings.

• VAAR clause 852.219-75 Limitation on Subcontracting must be signed and submitted.

• Proposals must include a Prime and Subcontractor Construction Breakdown for both the Prime and any Subcontractor(s).

• Post-award compliance includes adherence to Davis Bacon Wages and Application wage determination, with weekly certified payrolls submitted monthly.

• Construction range is estimated between $250,000 and $500,000.

• Contract performance period is 180 calendar days, beginning within 10 days after Notice to Proceed (NTP).

• Questions are due by April 21, 2026, at 11:00 AM MT and must be submitted via email to Blake.Rowland@va.gov.

• Offers are due by May 7, 2026, no later than 11:00 AM MT and must be submitted via email to Blake.Rowland@va.gov.

• A pre-bid meeting/site walk is optional.

• Bid Guarantee & Payment/Performance Bonds are required as outlined in the solicitation.

• Not explicitly stated, but VAAR clause 852.219-75 addresses limitations on subcontracting.

• Prospective offerors are prohibited from soliciting project information from VA employees outside of official channels.

• Site visit guidelines are provided, emphasizing group attendance and departure after the walk-through.

Other / Unclassified

This document is a sign-in sheet for a pre-proposal site visit held on April 14, 2026, for the "660-26-220 - Replace Furniture, Fixtures & Equipment for IPU" opportunity.

This document lists the individuals, their organizations, phone numbers, and email addresses who attended the site visit. This information may be useful for potential bidders to identify other interested parties or to follow up with specific contacts if needed.

Solicitation / RFP / RFQ

This solicitation is for the replacement of Furniture, Fixtures & Equipment (FF&E) in the Inpatient Psychiatric Unit (IPU) at the Salt Lake City VA Medical Center. The project aims to address deficiencies in patient room access and upgrade anti-ligature hardware and strike/latch assemblies due to aged and degraded existing conditions.

• Replacement of all ACT ceilings with gypsum ceilings, mental health grade panels, and tamper-resistant access panels.

• Replacement of all patient-use plumbing fixtures.

• Replacement of all patient room doors and hardware.

• Installation of an anti-ligature bottle filling station in the D-wing and C-wing.

• Replacement of the door to the D-wing laundry area with a built-in wicket door.

• Construction of two hard body impact resistant hard walls to convert room 1D28 into a temporary isolation room.

• Specific tasks include replacing sinks, toilets, acoustical ceiling tiles, patient room doors, and laundry room doors with specialized hardware.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 calendar days from Notice to Proceed (NTP).

• Project Magnitude: Estimated between $250,000 and $500,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45M.

• Proposals must be submitted via email to blake.rowland@va.gov.

• Email submissions are limited to 15 MB, with specific attachment requirements.

• Proposals are due by 11:00 AM Mountain Time on May 7, 2026.

• Evaluation will be based on a tradeoff source selection process, considering Past Performance (significantly more important than cost or price) and Price.

• A non-mandatory pre-bid site visit is scheduled for April 14, 2026, at 11:30 AM MT.

• All questions must be submitted in writing via email by April 21, 2026, at 11:00 AM MT.

• This requirement is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Offerors must be registered in the System for Award Management (SAM).

• Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database.

• All work must be performed in accordance with the Statement of Work (SOW), construction documents, drawings, and specifications.

• The contractor must abide by all Safety, Security, and Infection Control Policies and Procedures of the Salt Lake City VAMC.

• A 1-year warranty on all items within the Scope of this Project is required.

Forms / Attachments / Pricing Sheets

These documents are architectural drawings detailing the "Replace FF&E IPU" project at the George E. Wahlen VAMC. They specify locations for various replacements and installations, including:

• Phase 1 and Phase 2 work areas
• Impact resistant hard walls
• Solid gypsum ceiling areas (to remain and to be replaced)
• Mental Health Ceiling Panel System areas
• Plumbing fixture replacement locations
• Anti-ligature bottle filling station installation locations
• Corridor door replacement locations
• Temporary isolation room details
• Anchored restraining bed locations

The drawings provide detailed floor plans for Building 3, indicating specific rooms and areas within the D-Wing and C-Wing. They use color-coded legends to differentiate between various types of work and existing/new conditions. Room numbers, dimensions, and square footage are provided for many areas.

These drawings are critical for bidders to understand the physical scope of the "Replace FF&E IPU" project. They visually define the areas requiring work, the types of installations or replacements needed, and the overall layout of the facility. This information is essential for accurate bidding, project planning, and execution.

Other / Unclassified

This document contains general requirements and specifications for various construction-related aspects, including:

• General Requirements: Safety, general intention, bid items, specifications, construction security, operations and storage, protection of existing structures, disposal and retention, and phasing.
• Project Schedules: Requirements for developing and submitting Critical Path Method (CPM) schedules.
• Safety Requirements: Applicable publications, definitions, submittal requirements, regulatory requirements, accident prevention plans, activity hazard analyses, preconstruction safety conferences, safety meetings, site safety and health officers, competent persons, training, inspections, mishaps, and personal protective equipment (PPE).
• Electrical Installations: Requirements for furnishing, installing, connecting, and testing electrical systems, including conductors, cables, grounding, bonding, raceways, boxes, wiring devices, and equipment identification.
• Plumbing Fixtures: Specifications for plumbing fixtures, associated trim, fittings, and accessories.
• Access Doors and Frames: Requirements for access doors and panels.
• Non-Structural Metal Framing: Specifications for steel studs, wall systems, ceiling framing, and furring.
• Acoustical Ceilings: Requirements for acoustical units and metal ceiling suspension systems.
• Linear Metal Ceilings: Specifications for suspended metal grid ceiling systems and decorative linear metal ceiling panels.
• Common Work Results for Plumbing: General requirements applicable to all plumbing sections.
• Construction Waste Management: Requirements for managing non-hazardous building construction and demolition waste.

This document serves as a comprehensive set of specifications and requirements that bidders must adhere to for the "660-26-220 Replace FF&E IPU" project. It outlines the standards, procedures, and materials necessary for various aspects of the construction, including safety, scheduling, electrical, plumbing, and finishes. Potential bidders need to review these specifications to understand the full scope of work and the quality standards expected for this project.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance work. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location (Building 3 IPU), and a brief description of the work (Replacing patient doors, plumbing fixtures, and ACT ceiling).
• Activity Type Classification: Categorizes work into "Inspection/Upkeep," "Small Scale," or "Large Scale" based on duration, impact on occupants, and type of work (e.g., dust creation, noise, demolition, plumbing, electrical, mechanical).
• Control Measures: Outlines specific safety and operational controls required for each activity type, including immediate cleanup, weekly site visits, safety plans, hazard communication, communication plans, ILSMs, hot work permits, LOTO procedures, and daily inspections.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to prevent disruption, with specific plans for vacant, non-continuously occupied, and continuously occupied areas.
• Permit Form: A fillable permit form is included for posting at the activity site, detailing project information, activity type, control measures, and ICRA requirements.

This document outlines the safety and risk management protocols that will be applied to the project. Bidders should review the "Activity Type" and associated "Control Measures" to understand the safety requirements, potential site impacts, and coordination efforts necessary for the project. The "Affected Adjacent Area Assessment" highlights the need for coordination with various hospital departments. The permit form indicates specific requirements for contractors, including safety plans, hazard communication, and potentially ICRA requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions.

• Activity Categorization (Table 1): Classifies work into categories A, B, C, or D based on the nature and scale of the activity.
• Affected Area Assessment (Table 2): Identifies areas and associated patients impacted by the activity, including adjacent areas.
• Patient Risk Category (Table 3): Determines the risk level (Low, Medium, High, Highest) associated with patient care areas.
• Level of Infection Prevention and Control Precautions (Table 4): Matches Activity Category and Patient Risk Category to determine the required precaution level (I, II, III, or IV).
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level.
• Completion Measures (Table 6): Outlines measures required upon completion of the activity.
• Permit: A fillable permit form (posted at the site for Level III and IV activities) summarizes the selected activity category, patient risk, and required control measures.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work within VHA facilities. Bidders involved in such projects must be aware of these requirements to ensure compliance, which may impact project planning, execution, and costs. The document outlines specific measures for dust control, barrier construction, negative pressurization, and worker safety, all critical for maintaining a safe environment in healthcare settings.

Form / Attachment / Pricing Sheet

This document, "Attachment A: PRE-QUALIFYING INTERIM LIFE SAFETY MEASURES ASSESSMENT (PQIA) AND INTERIM LIFE SAFETY MEASURES (ILSM) WORKSHEET," serves as a worksheet to assess and document life safety measures related to the "660-26-220 Replace FF&E IPU" project. The project involves the replacement of plumbing fixtures, doors, and ceiling systems within the IPU to address MHEOC findings.

• PQIA Assessment: Section 1 provides a matrix to identify deficiencies and risk factors related to life safety, including fire alarms, sprinkler systems, egress paths, and occupancy types. A scoring system (Value A + Weight B = Risk Score) determines if further action is required.
• ILSM Determination: Based on the PQIA risk score, a determination is made on whether an ILSM assessment is required. A risk score of 8 or higher triggers an ILSM assessment.
• ILSM Implementation: Section 2 outlines a matrix of potential Interim Life Safety Measures (ILSMs) to be implemented, such as ensuring emergency egress, notifying staff and emergency forces, fire watch, and temporary fire alarm systems. The specific ILSMs implemented may be adjusted based on project scope and identified deficiencies.
• Documentation: The worksheet includes fields for documenting ILSM numbers, narratives, start and completion dates, and verification of hazard correction.

This document is crucial for bidders to understand the potential scope of work related to life safety during the "660-26-220 Replace FF&E IPU" project. It details the process for identifying and implementing necessary interim life safety measures, which may involve specific tasks, equipment, or personnel. Bidders should review the PQIA and ILSM matrices to anticipate potential requirements and associated costs that may be incorporated into their proposals or executed as part of the project.