6640--691 - FREEZER RACKS AND BOXES

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation 36C26226Q0440 for Freezer Racks and Boxes.

• Item FB5CXX-C50 (Cardboard Boxes): The solicitation requires flexibility for the station to order dividers (16, 36, or 64 cell) as needed, rather than a specific pre-defined divider type.
• Partial Delivery: If a supplier has a shortage, partial delivery is not explicitly addressed as acceptable. The awardee is responsible for fulfilling the entire requirement timely and must communicate any delays or backorders to the Contracting Officer (CO) immediately.

This amendment clarifies product specifications and addresses potential inventory/delivery concerns. All other terms and conditions of the original solicitation remain unchanged. The response date for quotes remains Monday, March 16, 2026, at 14:00 Local PT Time. Quotes must be submitted electronically via email, referencing solicitation number 36C26226Q0440 in the subject line.

Amendment / Modification

This document is an amendment to RFQ 36C26226Q0440.

• The primary change is the submission deadline for quotes.

• All offeror quotes must now be received electronically via email no later than Thursday, March 12, 2026, at 08:00 Local Pacific Time (Los Angeles, USA).

• Offerors must include the solicitation number (36C26226Q0440) in the subject line of their email submission.

• Quotes received after the specified deadline will be considered non-responsive and will not be considered for award.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, prepared in accordance with FAR Part 13 Simplified Acquisition Procedures. The Department of Veterans Affairs (VA) intends to award a single Firm-Fixed Price (FFP) contract for freezer racks and boxes for the VA Greater Los Angeles Healthcare System.

• Item 1: 5” Cardboard Freezer Boxes with Drain Holes – Water and Ice Resistant Coating, 50/case (QTY: 55 ea)

• Item 2: Stainless Steel Freezer Rack for Chest Freezers or LN2 Tanks for 15mL & 50mL Tube Boxes, 5 Box Capacity (QTY: 550 ea)

• Country of Origin: Not specified for items.

• Delivery: Within 30 days after receipt of order (ARO) to 11301 Wilshire Blvd, Los Angeles CA 90073.

• Brand Name or Equal: Offerors must be authorized distributors and provide full manufacturer warranties.

• No Gray Market Items: Only new Original Equipment Manufacturer (OEM) goods are acceptable.

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance/Delivery: Within 30 days ARO.

• Submission Method: Electronic via email to jasmine.pressley-barnard@va.gov.

• Response Date/Time: Monday, March 9, 2026, 08:00 Pacific Time, Los Angeles, USA.

• Questions Due: Thursday, March 5, 2026, 14:00 Pacific Time.

• Evaluation Criteria: Lowest priced quotation that meets all requirements and is from a responsible offeror.

• Offer Expiration: Minimum of 60 days.

• NAICS Code: 334516

• Size Standard: 1,000 employees.

• Set-Aside: Full and open procedures.

• Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, or ensure SAM.gov is updated.

• Relevant clauses include FAR 52.212-1, 52.212-4, 52.212-5, and specific VA clauses regarding gray market items, protests, and payments.