6640--IHC Instruments, Reagents, and Supplies
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Great Lakes Acquisition Center, is soliciting quotes for Immunohistochemistry (IHC) and In-situ Hybridization (ISH) staining systems, reagents, and supplies. This is a firm, fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract to support Edward Hines, Jr. VA Hospital and Clement J. Zablocki VA Medical Center. Quotes are due by February 17, 2026, at 3:00 PM EST.
Scope of Work
This procurement requires the provision of two automated IHC/ISH staining systems (one for each VA facility), along with all necessary reagents, calibrators, controls, consumable/disposable items, parts, and accessories. The contractor will be responsible for delivery, installation, and training for a minimum of two employees. Key technical requirements for the systems include meeting CLIA and CLSI performance standards, ability to stain using various protocols (DAB, red chromogen, dual/parallel), in-situ hybridization capabilities, specific dimensions (max 35" wide), uninterruptible power supply (UPS), walk-away capability, precise case information tracking, minimum throughput of 60 slides/8-hour shift, on-board deparaffinization/pretreatment, low maintenance, reagent level detection, and compatibility with existing antibody menus. A 12-month warranty, telephone support, and on-site repair services are also required, along with hardware/software updates and ancillary support equipment.
Contract & Timeline
- Contract Type: Firm, Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ)
- Period of Performance: Five years, with one-year ordering periods.
- Guaranteed Minimum: $250,000
- Contract Maximum: $2,500,000.00 across all periods of performance.
- Set-Aside: Full and Open Competition
- NAICS Code: 334516 (1000 employees small business size standard)
- FSC/PSC: 6640 (Laboratory Equipment And Supplies)
- Response Due: February 17, 2026, 3:00 PM EST
- Published Date: February 12, 2026
Submission & Evaluation
Offerors must submit commercial literature demonstrating compliance with Statement of Work specifications, pricing for all IHC/ISH antibodies, reagents, and consumable supplies, and an implementation plan detailing delivery, installation, method validation, and training timelines. Operator's manuals for proposed equipment are also required. Quotes should be emailed to brandon.harris@va.gov. Award will be based on a comparative evaluation of quotes, considering the best benefit to the Government at a reasonable price. Technical factors include instrumentation (number, type, throughput, footprint, integration), reportable parameters, efficiency of operation (maintenance, service, data/inventory management, customization), and the implementation plan. Offerors must complete annual representations and certifications via SAM.gov. Freight terms for consumables will not accept "Prepay and Add."
Key Attachments
Attachment A - Estimated Volumes.xlsx (and its updated version) provides crucial estimated annual volumes for antibodies, reagents, and consumable supplies for both Hines and Milwaukee VA facilities, which bidders should use for pricing and capacity planning.