6640--623 (Activation) Lab Special Stains -equipment rental reagent CPK- PKG 276 CHIP-IN

Amendment / Modification

• Amendment 0001: Extends the due date for quotes to be received until May 1st, 2026, no later than 17:00 PM CST.

• No further questions will be accepted or answered.

• The due date for quotes has been extended.

• The deadline for submitting quotes is now May 1st, 2026, by 17:00 PM CST.

• No new questions will be addressed.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for use by contractors to provide feedback on the performance of a subcontractor or prime contractor on a specific contract. Bidders may be required to have their past performance reviewed using this form.

• Contractor Information: Name of the contractor being reviewed.
• Services Performed: Detailed description of services, objectives, scope, achievements, and challenges.
• Contract Details: Prime contractor status, complexity, performance dates, total contract value, addresses, and contract/task order numbers.
• Point of Contact: Name, title, phone number, and email address of the contractor's point of contact.
• Performance Rating: An assessment of the contractor's performance (Outstanding, Satisfactory, Unsatisfactory) with space for comments and justification.
• Verification: A section for the reviewer to attest to the accuracy of the information and authorize verification.

Bidders may need to provide this questionnaire to their past clients or subcontractors to gather past performance information. The completed questionnaire will be used by the government to evaluate the bidder's past performance on similar contracts. Ensure all contact information is accurate and the questionnaire is submitted by the specified deadline.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a five-year, firm-fixed-price, blanket purchase agreement (BPA) for a cost-per-kit (CPK) equipment reagent rental agreement for automated special stains instruments. The goal is to enable faster and more consistent analysis of tissue samples at the James Mountain Inhofe VAMC in Tulsa, Oklahoma.

• Delivery and Installation: To the James Mountain Inhofe Veterans Affairs Medical Center (JMIVAMC), 440 S Houston Avenue, Tulsa, OK, 74127.

• Instrument Functionality: Must be a stand-alone, fully automated instrument for staining anatomic pathology fixed tissue slides. Capabilities include baking, deparaffinization, and staining of special stains.

• Capacity: Must hold 1-20 slides per carousel and have a minimum of 25 reagent positions.

• Temperature Control: Independent temperature control for each position, ranging from 37°C–75°C (98°F–167°F).

• Slide and Fluid Handling: Capable of staining slides sizes 25 mm x 75 mm and 26 mm x 76 mm. Must accommodate up to four bulk fluids in 3–6 L onboard containers.

• Compliance: Must be CSA, EMC, and CE compliant.

• Dimensions: Approximately 20in W x 25in D x 53.3in H (50.8 cm x 63 cm x 135.4 cm) due to space constraints.

• Stain Processing: Must be able to process a list of specified special stains with estimated annual slide volumes (e.g., AFB, Alcian Blue, Congo Red, Elastic, Giemsa, GMS, Gram, Iron, Mucicarmine, PAS, Reticulum II, Trichrome Blue). Pap Stain is optional.

• Contractor Responsibilities: Provide all equipment, parts, service, and maintenance for the CPK reagent/instrument rental. This includes routine shipping fees, validation/verification kits, workstations, hard drives, and associated service/replacement.

• Upgrades and Training: Required hardware/software upgrades and training must be provided at no additional expense.

• On-site Support: Contractor shall provide on-site support for validation studies, including statistical analysis and reporting.

• Installation Deadline: Equipment must be installed and operational by June 1, 2026. All implementation tasks must be completed prior to July 1, 2026.

• Maintenance: Vendors must specify maintenance requirements for operators and service engineers.

• Technical Support: 24/7 telephone support. On-site support available Monday-Friday, 8:00 a.m. – 5:00 p.m. central time, with a 24-hour response time for required on-site service. All labor, travel, and parts for repairs are at the contractor's expense.

• Operator Training: Provide training for up to two persons per analyzer annually at no cost, including tuition, materials, travel, lodging, and meals. Additional on-site training as needed.

• Period of Performance: Five-Year Blanket Purchase Agreement from 06-01-2026 to 5-30-2031.

• Place of Performance: James Mountain Inhofe Veterans Affairs Medical Center (JMIVAMC), 440 S Houston Avenue, Tulsa, OK, 74127.

• Value-Added Items: Uninterruptible Power Supply (UPS) for each system, and all ancillary equipment/furniture (workstations, monitors, etc.).

• Data Security: No hard drives or computer disks containing VA patient information will be removed from VA facilities. VA will remove or render unreadable sensitive data before equipment removal or turn-in.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quote - RFQ) for Pathology Lab Special Stainer Cost Per Kit (CPK) Equipment Rental. The Department of Veterans Affairs, Network Contracting Office 19 (NCO 19), is seeking quotes for the rental of special stainer equipment for the James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The government anticipates awarding a firm-fixed-price contract.

The core requirement is for Anatomical pathological services, specifically the rental of special stainer equipment for various staining kits. The specific stains and quantities are detailed in the line items, including TRICHROME BLUE, PAP STAIN, AFB STAIN, ALCIAN BLUE, CONGO RED, ELASTIC, GIEMSA, GMS, GRAM, IRON, MUCICARMINE, PAS, and RETICULUM II. The period of performance for the base ordering period is 06/01/2026 to 05/30/2031.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base Ordering Period: 06/01/2026 - 05/30/2031 (5 years).

• Place of Performance: James Mountain Inhofe VA Medical Center, 440 South Houston Avenue, Tulsa, Oklahoma 74127, USA.

• NAICS Code: 532490 (Laboratory Equipment & Supplies) with a business size standard of $40 Million.

• Questions Deadline: April 20th, 2026, 10:00 AM CST (must be submitted in writing).

• Quote Submission Deadline: April 27th, 2026, 16:00 (4 PM) CST.

• Submission Method: Emailed quotes only to kadarius.griffin@va.gov (4MB email limit). Faxed or hand-carried quotes will not be accepted.

• Evaluation Factors: Offers will be evaluated based on a comparative analysis of:

  1. Technical capability or quality.
  2. Price.
  3. Past Performance.

• Award Basis: The contract will be awarded to the responsible offeror whose quote is most advantageous to the Government, considering price and other factors. Offers not meeting technical requirements will not be considered, regardless of price.

This solicitation is unrestricted.

• The solicitation document incorporates FAR clauses and VAAR provisions by reference.
• Offerors must submit quotes with three volumes: Technical Capability, Price, and Past Performance.
• Past performance evaluation requires up to two recent and relevant references and completed Past Performance Questionnaires (PPQ).