6640--Laboratory Solvent Evaporation Systems

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, on behalf of the VA North Texas Healthcare System, is conducting market research through a Sources Sought notice. The purpose is to identify qualified sources capable of providing two (2) Brand Name or Equal Solvent Evaporation Systems and accessories for the Dallas VA Medical Center. The VA intends to award a Firm-Fixed Price (FFP) contract for this requirement. Responses are due by April 20, 2026, at 10:00 AM EST.

Scope of Work

The VA requires two solvent evaporators to assist with extractions and expand specialty testing in the Toxicology Laboratory. The systems must be brand name or equal to the Biotage TurboVap LV, meeting specific salient characteristics. Key requirements include:

• Capacity: Evaporation of up to 48 samples, compatible with various tube sizes (10-32 mm outer diameter, 32-165 mm length).
• Features: Vortex shearing, acid-resistant (PTFE-coated manifolds), touchscreen, compact design, and switchable racks.
• Utilities: Requires compressed air or Nitrogen (4-9 bar pressure, 160 liters/min flow).
• Compatibility: Specific solvent and chemical resistance requirements are detailed.
• Physical/Electrical: Electrical supply of 100-127 V and 220-240 V at 50/60 Hz, with dimensions not exceeding 15.7" x 15.7" x 15.4" (W x D x H).
• Warranty: Standard commercial warranty covering parts, labor, repairs by certified technicians, unlimited technical support, and a three (3) business day onsite response time. An extended 24-month return-to-factory warranty or similar is also required.
• Delivery & Training: Delivery, installation, and onsite training for four (4) Laboratory Technicians and a Biomed representative are mandatory within ninety (90) business days after receipt of order to the Dallas VA Medical Center.

Contract & Timeline

• Type: Sources Sought (for market research, intent to award FFP contract)
• NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing (Small Business Size Standard: 1,000 Employees)
• Product Service Code: 6640 - Laboratory Equipment And Supplies
• Set-Aside: None specified; however, potential applicability of VAAR 852.219-76 and FAR 52.219-14 is noted if a set-aside for Veteran Owned Small-Businesses or Small-Businesses is determined.
• Response Due: April 20, 2026, 10:00 AM EST
• Published: March 30, 2026

Submission & Evaluation

This is a sources-sought notice for planning and market research purposes only; no contract will be awarded from this announcement. Interested vendors must submit capability information via email to kathryn.prose@va.gov. Submissions should include the organization's Unique Entity Identifier (UEI), proof of capability, and answers to specific questions:

1. Socio-economic category.
2. Manufacturer status (and authorized distributor letter if applicable).
3. Country of origin (FAR Provision 52.225-2(b)).
4. Ability to order against existing government contracts (e.g., FSS, GSA).
5. Compliance with 13 CFR 121.406 (b)(1)(i), (b)(1)(ii), and (b)(1)(iii).
6. Subcontracting plans (percentage and tasks).
7. Estimated shipping and delivery information.

Additional Notes

All interested offerors must be registered in SAM.gov and certified with the appropriate NAICS code. SDVOSB/VOSB offerors must be verified in the SBA database at https://certifications.sba.gov/. This notice does not constitute a commitment to award a contract, nor will the Government pay for information submitted. The information provided is subject to change.