6640--Laboratory Evaporation Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is issuing a Sources Sought Notice for two (2) Brand Name or Equal Nitrogen Gas Vortex Evaporation Systems and accessories for the VA North Texas Healthcare System in Dallas, TX. This is for market research to identify qualified sources. Responses are due by April 20, 2026, at 10:00 AM EST.
Scope of Work
The VA North Texas Healthcare System requires two solvent evaporators, specifically seeking a source capable of providing the Biotage TurboVap LV or an equal. These systems will assist with extractions and expand specialty testing in the Toxicology Laboratory by removing liquid solvents from samples. Key specifications include:
- Evaporation of up to 48 samples, compatible with various tube sizes (10-32 mm outer diameter, 32-165 mm length).
- Features like vortex shearing, acid resistance (PTFE-coated manifolds), and a touchscreen interface.
- Requires compressed air or Nitrogen (4-9 bar pressure, 160 liters/min flow).
- Detailed solvent compatibility and chemical resistance requirements are provided.
- Electrical supply: 100-127 V and 220-240 V at 50/60 Hz.
- Compact dimensions: No more than 15.7" x 15.7" x 15.4" (W x D x H).
- The contractor must provide a standard commercial warranty covering parts, labor, certified technician repairs, unlimited technical support, and a three (3) business day onsite response time. An extended 24-month return-to-factory warranty or similar is also required.
- Delivery, installation, and onsite training for four (4) Laboratory Technicians and a Biomed representative are mandatory. Delivery must occur within ninety (90) business days after receipt of order.
Contract & Timeline
- Type: Sources Sought / Market Research (intent to award a Firm-Fixed Price (FFP) contract in the future).
- NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing (Small Business Size Standard: 1,000 Employees).
- Product Service Code: 6640 - Laboratory Equipment and Supplies.
- Response Due: April 20, 2026, 10:00 AM EST.
- Published: March 30, 2026.
Submission & Evaluation
This is a sources-sought notice for market research; no contract award will be made from this announcement. Interested vendors must submit capability information via email to kathryn.prose@va.gov. Submissions should include the organization's Unique Entity Identifier (UEI) and proof of capability. Vendors must also answer specific questions regarding:
- Socio-economic category.
- Manufacturer status (and authorized distributor letter if not manufacturer).
- FAR Provision 52.225-2(b) certificate (country of origin).
- Existing government contracts (e.g., FSS, GSA).
- Compliance with 13 CFR 121.406 (b)(1)(i), (b)(1)(ii), and (b)(1)(iii).
- Subcontracting plans (percentage and tasks).
- Estimated shipping and delivery information.
Additional Notes
All interested offerors must be registered in SAM.gov and certified with the appropriate NAICS code. SDVOSB/VOSB offerors must be verified in the SBA database at https://certifications.sba.gov/. This notice is for planning purposes only and does not commit the Government to award a contract. The information gathered will inform the acquisition strategy.