AN41--Weekly/Reoccuring Dry Ice Supply Services for Dallas VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA North Texas Healthcare System (Dallas VAMC), is soliciting quotations for Weekly/Reoccurring Dry Ice Supply Services under Solicitation Number 36C24E26Q0032. This requirement supports VA Research Protocols, MERIT Awards, and other funded research projects. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers are due by Wednesday, April 29, 2026, at 11:59 AM Eastern Daylight Time.
Scope of Work
The VA requires the weekly supply and delivery of 500 lbs of dry ice in pellet form (approximately 1/2" to 3/4" in diameter, packaged) to two locations within the Dallas VAMC: Building 43 (Ground-level) and Building 1 – Clinical Research Unit (CRU), 3rd floor. Deliveries are required every Tuesday between 9:30 AM and 12:00 PM Central Time. If a delivery day falls on a Federal Holiday, delivery shall be made the following day. The annual requirement is approximately 26,000 lbs. Only new Original Equipment Manufacturer (OEM) goods sold through authorized channels are acceptable; no gray market items will be considered.
Contract Details
This will be a Firm-Fixed-Price contract with a total potential duration of five years, consisting of a 12-month base period and four 12-month option years. The anticipated period of performance is from May 12, 2026, to May 11, 2031. Quoted prices must be inclusive of all ancillary costs, including hazardous material costs, surcharges, and shipping (FOB Destination).
Submission & Evaluation
Offers must be submitted electronically via email to Millicent Covert at millicent.covert@va.gov by the deadline. The email subject line must reference solicitation number 36C24E26Q0032. Offerors must complete and submit Attachment A (Offeror Worksheet), providing company information and pricing for each period of performance, and Attachment B (RFQ Document), signed and completed. Questions regarding this solicitation must be submitted electronically by email no later than Friday, April 24, 2026, 11:59 AM Eastern Daylight Time. Award will be made to the responsible offeror with the lowest priced quotation that meets all salient characteristics and is both responsive and responsible.
Eligibility & Notes
This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be registered and active in the System for Award Management (SAM.gov) to participate. Limitations on subcontracting apply, requiring the contractor to pay no more than 50% of the contract amount to non-SDVOSB firms for services. Contractor personnel will be escorted to delivery sites and will not require computer access or access to identifiable data or PHI.