6830--Dry Ice Weekly Delivery to Portland VAMC B 4

Amendment / Modification

This amendment modifies the solicitation by extending the deadline for receipt of offers and adjusting the quantity of weekly dry ice required.

• Deadline Extension: The hour and date for receipt of offers has been extended to March 10, 2026, at 3:00 PM PST.

• Quantity Adjustment: The weekly dry ice requirement has been increased from the original RFQ's 100 lbs per week to 150 lbs per week.

• The primary change affects the quantity specified in the original solicitation (RFQ 36C26026Q0001).

• The Price/Cost Schedule on page 2 has been updated to reflect the new quantity for the base period and option periods.

• Offerors must acknowledge receipt of this amendment.

• Offerors who have already submitted an offer may change it via letter or electronic communication, provided it is received before the new deadline.

• A new quote on the Price/Cost Schedule (page 2) must be submitted with completed Blocks 15A, 15B, and 15C by the new deadline of March 10, 2026, 3:00 PM PST.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the weekly delivery of dry ice (pellets or nuggets) to the Portland VA Medical Center (VAMC). The procurement is for the VAPORHCS Pathology and Laboratory Medicine Service to support their send-out department for shipping and packaging referral laboratory specimens.

• Supplies: Weekly delivery of 100lbs of dry ice (pellet or nugget form, scoopable, size 1/2 to 5/8 IN diameter, 1.5 IN length).

• Delivery Schedule: Deliveries are to be made on the first day of the week (typically Monday), with adjustments for Federal holidays. Delivery location is Building 100, Floor 2; 2C-107 at the VA Portland campus.

• Hazardous Material: Dry ice is classified as a hazardous material, and transportation must comply with CFR 49. Air shipments must comply with International Air Transport Association regulations.

• Contract Type: Firm Fixed Price.

• Period of Performance: 5 total years (1 base year + 4 option years).

• Base Year POP: 04-10-2026 to 04-09-2027.

• Option Years POP: Extend through 04-09-2031.

• Estimated Value: Not explicitly stated, but NAICS code 325120 with a size standard of 1200 employees is provided.

• Submission Deadline: March 3, 2026, 3:00 PM PST.

• Submission Requirements:

  1. Completed and signed SF 1449 with completed quote on the Price/Cost Schedule.
  2. Company SAM UEI, address, POC name, email, and phone number.
  3. Proof of small business status under NAICS Code 325120.
  4. Proof of VA Payment Account prior to award (account to be opened at https://www.cep.fsc.va.gov/).

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, based on Low Price that meets responsibility requirements and has a satisfactory record of past performance. Price will be evaluated using Price Analysis Techniques.

• This acquisition is set aside for Small Business.

• Offerors must provide proof of small business status under NAICS Code 325120.

• Invoicing is to be done monthly.

• Payment will be made via Electronic Funds Transfer (EFT).

• Offerors must be registered in the System for Award Management (SAM).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, specifically for weekly dry ice delivery to the Portland VA Medical Center (VAMC). This announcement serves as the only solicitation; no separate written solicitation will be issued.

• Weekly delivery of dry ice.

• Destination: Portland VA Medical Center, 3710 SW US Veterans Hospital Rd, Portland OR 97239, USA.

• The solicitation number is 36C26026Q0353.

• This is an RFQ (Request for Quotation).

• Response Date/Time/Zone: March 3, 2026, 3:00 PM Pacific Time, Los Angeles, USA.

• Offers are being requested.

• The solicitation is set aside by the SBA (Small Business Administration).

• The Product/Service Code is 6830.

• The NAICS Code is 325120.

• The Contracting Office is Network Contracting Office 20, located at 1601 E. Fourth Plain Blvd, Bldg.17, Suite B428, Vancouver WA 98661. The ZIP code for the contracting office is 98661.

• The Point of Contact is Peter Park, Contracting Officer, at peter.park2@va.gov.

• Additional information can be found on the agency's URL: https://www.va.gov/portland-health-care/.

• Refer to the attached document "RFQ 36C26026Q0353 - Attachment" for additional details.