6835--Bulk Oxygen Temporary Tank Rentals Bedford VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes for Bulk Oxygen Temporary Tank Rentals and associated services for the Bedford VA Medical Center in Bedford, MA. This is a combined synopsis/solicitation (RFQ) to establish a committed source of medical-grade liquid bulk oxygen. The solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Quotes are due April 27, 2026, by 12:00 PM ET.
Scope of Work
The contractor will supply and distribute medical-grade liquid bulk oxygen, providing three (3) portable bulk oxygen trailers with 400-gallon reserve tank back-up systems meeting NFPA 99 code standards. These tanks will be located at Buildings 2, 4, and 78. Key requirements include:
- Providing digital readouts or internet access for real-time telemetry readings in Building 1.
- Responsibility for the system up to the connection point at the trailer.
- Providing total monthly tank rental costs and a unit cost per Cubic Foot (CF) for an estimated annual requirement of 36,500 CF.
- Performing in-service training on refill procedures, maintenance, and alarm/low-pressure set-points.
- Providing 24/7 emergency contact information.
- Verifying alarm set point testing and identifying any code deficiencies in the existing system per NFPA 99, NFPA 50, NFPA 55, and ANGI/CGA M-102018.
- Installing and maintaining all contractor-furnished equipment (tanks, backup systems, telemetry) in new condition.
- Ensuring deliveries every 14 days on Wednesdays or when the reorder point is reached, with 24-hour notice for delays.
- Providing a certificate of analysis with each delivery and quarterly delivery reports.
- Compliance with FDA CGMP, USP standards, NFPA 50, NFPA 99, OSHA, and DOT regulations.
Contract Details & Timeline
- Contract Type: Request for Quote (RFQ)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 325120 (Small business size standard: 1,200 employees)
- FSC/PSC: 6835
- Period of Performance: One year, estimated May 1, 2026 - April 30, 2027.
- Place of Performance: Bedford VA Medical Center, 200 Springs Rd, Bedford, MA 01730.
- Questions Due: April 20, 2026, by 4:00 PM EST.
- Quotes Due: April 27, 2026, by 12:00 PM ET.
Submission & Evaluation
Quotes must be submitted via email to Carissa.Sarazin@va.gov. Award will be based on a comparative evaluation considering Price, Past Performance, and Technical experience. Offerors must complete Attachment 1 (Price Schedule) and Attachment 2 (Past Performance Worksheet). A site visit is strongly encouraged. Registration in SAM.gov and VISTA is required.