6835--Medical Gas and Cylinders Syracuse VA Solicitation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VHA, VISN 2, Syracuse VA Medical Center, is soliciting proposals for Medical Gas and Cylinders under a Firm Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) Supply Contract. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contractor will provide, fill, transport, and manage medical gases and cylinders for facilities in the Syracuse, NY catchment area. Proposals are due February 11, 2026, at 12:00 PM EST.
Scope of Work
The selected contractor will be responsible for the comprehensive provision of medical gases and cylinders, including filling, transportation, handling, servicing, maintenance, delivery, pickup, and storage. Services are required for the Syracuse VA Medical Center and VA Dental clinic catchment area facilities, including locations in Syracuse, Rome, and Binghamton, NY. All gases must meet or exceed United States Pharmacopoeia/National Formulary (USP) standards, and operations must comply with FDA, CGA, DOT, NFPA, and OSHA regulations. Specific requirements include RFID technology for E-sized oxygen cylinders. The contractor must provide all necessary equipment and materials.
Contract Details
- Contract Type: Firm Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) Supply Contract.
- Period of Performance: Five (5) pricing periods, commencing March 1, 2026, through February 28, 2031.
- Estimated Value: Minimum Guarantee of $25,000.00; Contract Ceiling of $250,000.00.
- Set-Aside: This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified SDVOSBs.
- Evaluation Method: Lowest Price Technically Acceptable (LPTA).
Submission Requirements
- Proposal Due Date: February 11, 2026, at 12:00 PM EST (Local Time).
- Submission Method: Via email to Ryan.Seburn@va.gov.
- Offer Structure: Proposals must be organized into three volumes: Price, Technical, and Solicitation, Offer and Award Documents.
- Key Documents: The final RFQ document (36C24226R0023_Final) and the final pricing spreadsheet (Pricing Spreadsheet-SYR Gas_Final) have been uploaded. Bidders must use the provided pricing spreadsheet.
- Mandatory Submissions: Evidence of manufacturer licenses/certifications must be provided at the time of bid submission.
Key Clarifications & Amendments
- Deadline Extension: The submission deadline has been extended multiple times, with the final deadline being February 11, 2026.
- GFE Cylinders: The government will not require the contractor to store or manage Government-Furnished Equipment (GFE) cylinders; the one-for-one GFE cylinder exchange requirement has been amended.
- Emergency Orders: Will be placed via an established order form, requiring contractor email confirmation within one hour and delivery within 24 hours.
- Technical Submission: Redacted technical file submission is no longer required.
- Insurance: $1,000,000.00 per occurrence liability insurance is required at contract award.
- Transition: A 45-day transition phase will be implemented.