6835--Medical Gas and Cylinders Syracuse VA Pre-Solicitation Notice
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), VISN 2, Syracuse VA Medical Center, is soliciting proposals for Medical Gas and Cylinder Services under a Firm Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contractor will provide medical gases and cylinders to VA facilities in the Syracuse, Rome, and Binghamton catchment areas. Proposals are due February 11, 2026, at 12:00 PM Local Time.
Scope of Work
The selected contractor will be responsible for the provision, filling, transportation, handling, servicing, maintenance, delivery, pickup, and storage of medical gases and cylinders. All gases must meet or exceed United States Pharmacopoeia/National Formulary (USP) standards. Key requirements include providing all necessary equipment and materials, ensuring compliance with FDA, CGA, DOT, NFPA, and OSHA regulations, and supplying E-sized oxygen cylinders with RFID technology. The contract also specifies a $1,000,000.00 per occurrence liability insurance requirement at award.
Contract Details
- Contract Type: Firm Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ)
- Period of Performance: Five (5) pricing periods, from March 1, 2026, through February 28, 2031.
- Minimum Guarantee: $25,000.00
- Contract Ceiling: $250,000.00
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Place of Performance: Syracuse, NY (including Rome and Binghamton VA facilities)
Submission & Evaluation
Offers must be submitted via email to Ryan.Seburn@va.gov by February 11, 2026, at 12:00 PM Local Time. Proposals should be organized into three volumes: Price, Technical, and Solicitation, Offer and Award Documents. The evaluation method is Lowest Price Technically Acceptable (LPTA). Manufacturer licenses/certifications must be provided at the time of bid submission. Redacted technical files are no longer required.
Amendments & Key Updates
This solicitation has undergone several amendments. Amendment 0002 extended the submission deadline to February 11, 2026, and included answers to vendor questions, clarifying the contract as a Supply Contract and confirming the 100% SDVOSB set-aside with LPTA evaluation. Amendment 0003 updated the "Lost Containers" description in the pricing spreadsheet, replacing "LIQ" with "OxyTOTE," and provided an updated "Pricing Spreadsheet-SYR GAS_Final Updated." Bidders should review the final RFQ document (36C24226R0023_Final) and the latest pricing spreadsheet carefully.