6835--VISN 16 - Medical Gases

Form / Attachment / Pricing Sheet

This document provides a list of facility locations, including addresses and contact information, relevant to the opportunity. It details the types of medical gases required at each location, cylinder ownership, delivery schedules, and facility access points.

• Facility Name and Address: Lists all VA facilities and associated clinics requiring services.
• Gas Requirements: Specifies the types of gases needed (e.g., Oxygen, Carbon Dioxide, Liquid Nitrogen).
• Cylinder Information: Indicates whether cylinders are VA-owned or contractor-owned, and identifies current contractors.
• Delivery Details: Outlines required delivery days and times for each location.
• Facility Access: Provides information on points of contact and access requirements for vendors.
• Audit Requirements: Notes if an annual cylinder audit is required.

This information is crucial for bidders to understand the scope of service, logistical requirements, and potential operational constraints across various VA facilities. It directly informs resource allocation, delivery planning, and pricing strategies for proposals.

Form / Attachment / Pricing Sheet

This document, "S02 - Attachment D.1 - Schedule of Items.xlsx", is an Excel spreadsheet detailing the line items, quantities, and contract periods for medical gases and related services. It serves as a schedule of items that bidders will need to reference for pricing and fulfillment.

• Item Numbers: Unique identifiers for each product or service.
• Descriptions: Specific details about the medical gases and services, including types, sizes, and grades (e.g., "RENTAL: GAS CYLINDERS: Sizes A,B,C,D, & E charged monthly", "Air Compressed, CGA Type 1, Medical, Size H/K Cylinder").
• Contract Periods: Specifies "Year 1" through "Year 5", indicating the duration for which these items are priced.
• Estimated Annual Quantity: The projected quantity needed for each item per year.
• Unit of Measure: The unit in which the item is measured (e.g., "CY" for cylinder, "EA" for each).
• Pricing Information: Indicates items are "Priced" and includes estimated annual quantities and units.
• Government Furnished Equipment (GFE) Items: Several line items are designated as GFE, indicating items provided by the government.
• Special Items: Includes line items for "EMERGENCY DELIVERY" and "LOST/DAMAGED BEYOND REPAIR" scenarios.

This schedule is critical for bidders to understand the specific medical gases and related services required, their estimated quantities, and the contract periods. Bidders must use this information to prepare accurate pricing proposals and to assess their capability to meet the specified requirements. The inclusion of GFE items, emergency delivery, and lost/damaged item provisions are important considerations for overall contract understanding and risk assessment.

Solicitation / RFP / RFQ

This solicitation is for a single award, Indefinite Delivery, Indefinite Quantity (IDIQ) contract for medical gases, fills, and cylinder rentals for the Veterans Integrated System Network (VISN) 16. The requirement is for an unrestricted acquisition, open to all business sizes and socioeconomic categories.

• Provision, filling, transportation, handling, servicing, maintenance, delivery, pickup, and storage of medical gases and cylinders for approximately eight (8) VAMC facilities, their respective clinics, and off-site locations within VISN 16.

• Contractor must provide access to a website for ordering, viewing delivery tickets, accessing cylinder audit results, balances, rental summaries, and invoices. This website must be internet-accessible and not interface with VA information systems.

• Medical gases must meet or exceed USP standards.

• Contractor must provide evidence of current FDA/state licenses, permits, certifications, and registrations, or reseller agreements if not the manufacturer.

• Maintain liability insurance of $1,000,000.00 per occurrence.

• Comply with all applicable federal, state, and local acts, regulations, codes, and standards for medical gases and cylinders.

• Provide training to VA staff on the use of medical gas cylinders and appurtenances upon request.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Period of Performance: September 1, 2026 – August 31, 2031.

• Minimum Guaranteed Value: $25,000.00.

• Maximum Value: $7,000,000.00.

• Quotes are due by April 21, 2026, at 1:00 PM Central Time.

• Submission is electronic only, via email.

• Quotes must be submitted in two parts: PRICE and TECHNICAL.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical evaluation will be Acceptable/Unacceptable.

• Prices shall remain firm for 120 calendar days from the quote due date.

• This acquisition is unrestricted.

• NAICS Code: 325120

• Size Standard: 1200 Employees

• Key attachments referenced include: Attachment D.1 – Schedule of Items, and Attachment D.2 – Facility Locations.

• Solicitation provisions and clauses are incorporated by reference and in full text.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the supply of medical gases to various Department of Veterans Affairs (VA) medical facilities within the VISN 16 catchment area. This announcement is the only solicitation, and a separate written solicitation will not be issued.

• Supply of medical gases compliant with United States Pharmacopeia (USP) and National Formulary (NF) standards.

• Gases must be appropriately labeled and certified for medical use.

• Detailed list of required medical gases, line-item numbers, estimated quantities, and units of measure are provided in Attachment D.1 – Schedule of Items.

• Delivery and acceptance details, including free on board (f.o.b.) points, are in Attachment D.2 – Facility Locations.

• Not specified in the provided text.

• Offers must be received by April 16, 2026, no later than 1:00 PM Central Time.

• Offers should be directed to the Contracting Officer, Andrew Schoenecker (Andrew.Schoenecker@va.gov), and Contract Specialist, Patrick Gibbons (Patrick.Gibbons@va.gov).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• This acquisition is NOT set-aside for small business concerns.

• Referenced attachments include: S02 - 36C77626Q0016, S02 - Attachment D.1 - Schedule of Items, and S02 - Attachment D.2 - Facility Locations.

• NAICS Code: 325120

• Product Service Code: 6835