7125--Antimicrobial Shelving Units

Other / Unclassified

This document provides information regarding a site visit for the Overton Brooks VA Medical Center.

Potential bidders are informed of the following details for the site visit:

• Date and Time: Monday, May 18th, 2026, from 1:00 PM to 1:30 PM CST.
• Meeting Location: Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101.
• RSVP and Questions: Please email the Contract Specialist at Marcus.Sidney@va.gov to RSVP or ask questions.
• Arrival Instructions: Contractors must park in the patient/visitor parking garage. Ms. Whitney Withem (COR) will meet attendees near the service elevators in the basement (by the back loading dock) at 1:00 PM for escort to the meeting location.
• On-Site Issues: If issues arise on the morning of the site visit, call Ms. Whithem directly at (318) 990-5233.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Antimicrobial Shelving Units solicitation (36C25626Q0630). It clarifies product specifications, material requirements, and logistical details.

• Antimicrobial Shelving Material: Antimicrobial Aluminum is confirmed as correct for specific units. The solicitation requires 21 stainless steel units and 20 antimicrobial/aluminum units, intended for different temperature environments (cold vs. dry).

• Shelving Unit Height: A standard height of 74 inches is not acceptable; units can go up to 73 inches high.

• Antimicrobial Finish: The preferred color for the antimicrobial finish is gray.

• Shelves per Unit: 4 shelves are needed per unit for line items 0001 and 0002.

• Fall Arresting Bar: This is defined as the lip of the shelf that prevents items from falling off.

• Label Holder & Cover Sizes: For line item 0006, the requested label holder size is approximately 2.24" x 1.57" (57 mm x 40 mm). For line item 0007, the clear label cover dimensions are approximately 1.57" x 2.24".

• Casters: All units require casters. Specifically, each unit needs 2 swivel casters and 2 casters with brakes.

• Local stock numbers were removed via amendment 0001 due to an administrative error. Bidders should use the information, measurements, and Q&A provided in the solicitation.

• A site visit is scheduled; details are in a separate attachment labeled "Site Visit Information."

Amendment / Modification

This amendment (0002) to solicitation 36C25626Q0630 makes the following changes:

• Revised Line Item Descriptions: Line items 1, 2, 3, and 5 have been updated to include additional details and clarity.

• Q&A Sheet Published: A "Q&A Sheet" attachment has been added to address vendor questions.

• Site Visit Information: An attachment titled "Site Visit Information" provides details for an upcoming site visit scheduled for Monday, May 18th at 1:00 PM CST.

• Extended Question Deadline: The deadline for submitting questions has been extended to Friday, May 22nd, by 8:00 AM CST.

• Extended Solicitation Closing Date: The closing date for the solicitation has been extended to Wednesday, June 3rd, 2026, at 8:00 AM CDT.

• Line items 1, 2, 3, and 5 of the Price/Cost Schedule.

• Solicitation closing date and question submission deadline.

• New attachments: "Q&A Sheet" and "Site Visit Information."

The proposal submission deadline has been extended to June 3rd, 2026, at 8:00 AM CDT. Offerors must acknowledge receipt of this amendment. All other terms and conditions remain unchanged.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, prepared in accordance with FAR Subpart 13, simplified acquisition procedures. The Department of Veterans Affairs (VA) intends to award a new supply agreement/contract to provide and install new anti-microbial shelving units for walk-in freezers and refrigerators at the Overton Brooks VA Medical Center (OBVAMC). These units will replace existing end-of-life shelving.

• Provide and install new anti-microbial shelving units.

• Shelving must conform to standards and parameters detailed in the attached Statement of Work.

• Not specified in this document.

• Quotes are due electronically to Marcus.Sidney@va.gov.

• Questions and concerns must be submitted via email to Marcus.Sidney@va.gov by 8:00 a.m. CST on May 22nd, 2026.

• Phone calls will not be accepted.

• This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSBC).

• NAICS Code: 337215 (Showcase, Partition, Shelving, and Locker Manufacturing).

• Solicitation Number: 36C25626Q0630.

• Response Date/Time/Zone: June 3rd, 2026, 8:00 AM Central Time, Chicago, USA.

• The contracting office is located at 70112.

• Relevant attachments include: Statement of Work, Question and Answer Sheet, and Site Visit Information.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, prepared in accordance with FAR Subpart 13 (Simplified Acquisition Procedures) and FAR Part 12 (Acquisition of Commercial Items). The Department of Veterans Affairs (VA) intends to award a new supply agreement/contract to provide and install new antimicrobial shelving units for walk-in freezers and refrigerators at the Overton Brooks VA Medical Center (OBVAMC). These units will replace existing end-of-life shelving.

• Provision and installation of new antimicrobial shelving units.

• Shelving units must conform to the standards and parameters detailed in the attached statement of work.

• This solicitation is issued as a Request for Quotation (RFQ).

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2026-01 (03/13/2026).

• Quotes are due electronically to Marcus.Sidney@va.gov no later than May 15th, 2026, by 8:00 a.m. Central Time (CST).

• Only electronic quotes will be considered.

• All questions and concerns must be submitted via email to Marcus.Sidney@va.gov by 8:00 a.m. CST on May 6th, 2026.

• Phone calls will not be accepted.

• This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSBC).

• NAICS Code: 337215 (Showcase, Partition, Shelving, and Locker Manufacturing).

• Product Service Code (PSC): 7125.

• Contracting Office ZIP Code: 70112.

• Point of Contact: Marcus Sidney, Contract Specialist, marcus.sidney@va.gov, 318-229-7535.

• Referenced attachments include "36C25626Q0630 Amendment 0001 PDF Version" and "36C25626Q0630 Amendment 0001 - Word Version."

Amendment / Modification

This amendment modifies solicitation 36C25626Q0630.

• The primary change is the removal of "Local Stock Numbers" from Section B.2, Price/Cost Schedule.

• All offers should now be based solely on the information and measurements provided within the solicitation.

• Section B.2, Price/Cost Schedule

• No changes to offer submission deadlines or evaluation factors are indicated. Bidders should ensure their offers align with the updated Price/Cost Schedule by excluding local stock numbers and relying on provided information and measurements.

Amendment / Modification

This amendment modifies solicitation 36C25626Q0630. The primary change is the removal of "Local Stock Numbers" from section B.2 Price/Cost Schedule.

• Section B.2 Price/Cost Schedule (removal of "Local Stock Numbers")

• All offers should now be based on the information and measurements provided in the solicitation, without reference to the removed local stock numbers.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Anti-Microbial Shelving Units for the Department of Veterans Affairs Overton Brooks VA Medical Center. The acquisition is being procured using Simplified Acquisition Procedures and is set aside 100% for Service Disabled Veteran Owned Small Businesses (SDVOSBs).

• Removal of all existing shelving units in walk-in freezers and refrigerators.

• Disposal of removed shelving per federal, state, local, and VA requirements.

• Provision and installation of new anti-microbial shelving units that meet specific characteristics.

• Major requirements include:

  • Removal of all packing materials from the VA facility.
  • Installed shelving must be fully operational.

• Specific shelving units required:

  • Twenty (20) Antimicrobial aluminum shelving units (24" W x 48" D x 73" H)
  • Twenty-One (21) Stainless steel shelving units (48" W x 24" D x 63" H)

• Shelving characteristics include louvered/embossed shelf design, donut bumpers, fall arresting bars, label holders, adjustable shelf heights and feet, two braking swivel casters per unit, factory-assembled prior to shipping (unless access prevents), and a minimum 10-year warranty against rust/corrosion.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: All deliverables to be delivered and installed within 30 Days After Receipt of Order (ARO).

• Estimated Value: Not explicitly stated, but falls under Simplified Acquisition Procedures.

• Proposal Submission Deadline: Friday, May 15th, 2026, by 8:00 A.M. CST.

• Submission Method: E-mail only to Marcus Sidney (marcus.sidney@va.gov).

• Solicitation Questions Deadline: Wednesday, May 6th, 2026, by 8:00 A.M. CST.

• Questions Submission Method: E-mail only to Marcus Sidney.

• Evaluation Criteria: Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of the solicitation and the Statement of Work (SOW). Past Performance history will be considered for responsibility determination purposes only.

• This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer submission and award.

• The document includes numerous FAR and VAAR clauses related to contract terms, conditions, representations, and certifications. Key clauses include those related to Buy American, limitations on subcontracting, and security prohibitions.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Anti-Microbial Shelving Units for the Department of Veterans Affairs Overton Brooks VA Medical Center in Shreveport, LA. The purpose is to replace existing end-of-life shelving units in walk-in freezers and refrigerators.

• Removal of all existing shelving units.

• Disposal of removed shelving per all federal, state, local, and VA requirements.

• Provision and installation of new anti-microbial shelving units meeting specific specifications.

• All packing materials must be removed from the VA facility.

• Installed shelving must be fully assembled, leveled, operational, and meet a minimum 10-year warranty against rust/corrosion.

• Specific quantities and dimensions required: Twenty (20) Antimicrobial aluminum shelving units (24" W x 48" D x 73" H) and Twenty-One (21) Stainless steel shelving units (48" W x 24" D x 63" H).

• Detailed specifications include louvered/embossed shelf design, donut bumpers, fall arresting bars, label holders, adjustable shelf heights and feet, and two braking swivel casters per unit.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 30 Days After Receipt of Order (ARO).

• Place of Performance: Overton Brooks VA Medical Center, 510 East Stoner Avenue, Shreveport, LA 71101-4243.

• Offers are due by Friday, May 15th, 2026, at 8:00 AM CST via email to Marcus Sidney (marcus.sidney@va.gov).

• Questions are due by Wednesday, May 6th, 2026, at 8:00 AM CST via email to Marcus Sidney.

• Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of the solicitation and Statement of Work (SOW).

• Evaluation factors: Technical Capability, Price, and Past Performance History.

• Past Performance will be considered for responsibility determination only.

• Offerors must sign the SF 1449 form and provide SAM.gov registration.

• This acquisition is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database.

• The solicitation incorporates FAR and VAAR clauses by reference.

• Payment will be made via Electronic Funds Transfer (EFT).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, prepared in accordance with FAR Subpart 13. The Department of Veterans Affairs (VA) intends to establish a new supply agreement/contract to provide and install new antimicrobial shelving units for walk-in freezers and refrigerators at the Overton Brooks VA Medical Center (OBVAMC). This procurement follows simplified acquisition procedures under FAR Part 12 and Part 13.

• Provide and install new antimicrobial shelving units.

• Shelving units must conform to the standards and parameters detailed in the attached statement of work.

• The units will replace existing shelving units that are at the end of their service life.

• Not specified in this synopsis.

• Quotes are due electronically to Marcus.Sidney@va.gov.

• Response Date/Time/Zone: May 15, 2026, 8:00 AM Central Time, Chicago, USA.

• All questions and concerns must be submitted via email to Marcus.Sidney@va.gov by May 6, 2026, 8:00 AM CST.

• Evaluation criteria are detailed in the attached "Evaluation Criteria Template - LPTA - Final."

• This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSBC).

• NAICS Code: 337215 (Showcase, Partition, Shelving, and Locker Manufacturing).

• Product Service Code (PSC): 7125.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2026-01 (03/13/2026).

• Referenced attachments include: RFQ 36C25626Q0630 - Word Version, RFQ 36C25626Q0630 - PDF Version, and Evaluation Criteria Template - LPTA - Final.

Form / Attachment / Pricing Sheet

This document is an "Evaluation Criteria Template" for a Lowest Priced Technically Acceptable (LPTA) procurement. It outlines the factors that will be used to evaluate proposals.

• Basis of Award: LPTA, meaning award will be made to the lowest evaluated price among technically acceptable proposals.
• Evaluation Factors:
  • Factor 1 - Price: Evaluated for fairness and reasonableness. Pricing must be entered on the pricing schedule and totaled; failure to do so will result in a nonresponsive offer.
  • Factor 2 - Contractor's Past Performance History: Considered for responsibility determination only (satisfactory performance record required).
  • Factor 3 - Technical Capabilities: Offerors must demonstrate the ability to meet the requirements in the Statement of Work (SOW), specifically the salient characteristics of the supplies. A technical capability statement is also required.
• Mandatory Submissions:
  • Completed and signed Form 1449.
  • Copy of active SAM.gov registration.

This template details the specific criteria and mandatory requirements for submitting a quote or proposal. Bidders must ensure their pricing is fair and reasonable, their past performance is satisfactory, and their technical capabilities meet or exceed the SOW specifications. Failure to submit the required documents (signed 1449, SAM.gov registration) or meet the technical requirements will render the offer nonresponsive.