7220--Carpet and Luxury Vinyl Tile supplies

Solicitation / RFP / RFQ

This solicitation is for the supply and delivery of commercial-grade carpet and luxury vinyl tile (LVT) to the Gulf Coast Veterans Health Care System (GCVHCS) in Biloxi, MS. The materials are intended to support ongoing maintenance and renovation projects across multiple buildings, ensuring consistent quality, availability, and timely delivery to meet facility standards.

• Scope A (Carpet Tiles & Broadloom): Nylon and solution-dyed fiber carpets, anti-microbial and stain-resistant finishes, various pile heights and backing types (e.g., PVC-free, cushion-backed), and matching transition strips and adhesives.

• Scope B (Luxury Vinyl Tile): Commercial-grade with a high-performance wear layer, minimum thickness of 2.5mm, wear layer of ≥ 20 mil (0.5mm), and size of 18" x 36" or as specified by the owner.

• Carpet Specifications: Minimum 10-year wear warranty, Class I fire rating (ASTM E648), CRI Green Label Plus VOC compliance, compatibility with VA-approved installation methods. Specific dimensions, colors, and patterns are detailed in Attachment 1.

• LVT Specifications: Slip Resistance ASTM D2047 (≥ 0.6 dry), Static Load Limit ASTM F970 (≥ 250 psi), Dimensional Stability ASTM F2199 (≤ 0.020 in./ft.), Flexibility ASTM F137 (passes 1" mandrel), Resistance to Chemicals ASTM F925 (no more than slight change), Fire Rating ASTM E648 (Class I), Smoke Density ASTM E662 (≤ 450), VOC Emissions Floor Score® Certified or equivalent low-VOC rating.

• Delivery: All carpet materials must be delivered to the GCVHCS Warehouse (Building 26) within 60 days of order placement.

• Contract Type: Firm-Fixed-Price contract.

• Period of Performance: Base contract period is from 03-31-2026 to 05-29-2026.

• Estimated Value: Not explicitly stated, but the Price/Cost Schedule details quantities for carpet squares, glue, strip flooring, and adhesive.

• Questions Due: Friday, February 27, 2026, by 12:00 PM CT via email to rene.impey@va.gov.

• Proposals Due: Friday, March 6, 2026, by 12:00 PM CT via email to rene.impey@va.gov.

• Submission Format: Quotes must be submitted electronically in three volumes: Technical (Volume I), Past Performance (Volume II), and Price (Volume III).

• Evaluation Criteria: Offers will be evaluated based on a comparative analysis of technical capability, past performance, and price, with technical and past performance being of equal importance when combined.

• This acquisition is a Small Business Set-Aside.

• NAICS Code: 238330 (Flooring Contractors) with a size standard of $19 Million.

• Several FAR and VAAR clauses are incorporated by reference. Offerors must review and comply with all applicable clauses, including those related to security prohibitions, Buy American, and electronic submission of payment requests.

• Attachments include: Carpet Tile Info With Summary, List of Past Performance References, Past Performance Questionnaire, and Certificate of Compliance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for the Department of Veterans Affairs, Gulf Coast Veterans Health Care System (GCVHCS), Network Contracting Office (NCO) 16, Biloxi, MS. The requirement is for the provision of commercial-grade carpet and luxury vinyl tile to support ongoing maintenance and renovation projects for multiple buildings at GCVHCS.

• Provide commercial-grade carpet and luxury vinyl tile.

• Supplies must be provided in accordance with the contract terms and conditions.

• Contractor must provide supplies within 60 days of order placement.

• This will be a firm-fixed-price contract.

• Solicitation Number: 36C25626Q0405

• Response Date/Time/Zone: March 6, 2026, 12:00 PM Central Time, Chicago, USA.

• Questions must be submitted in writing to D. Rene' Impey at rene.impey@va.gov by February 27, 2026, 12:00 PM CT. No telephone inquiries will be accepted.

• Offerors are responsible for checking the website for amendments.

• This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Offerors must be actively registered in SAM (sam.gov).

• SDVOSB concerns must also be registered in SBA VetCert (veterans.certify.sba.gov) and comply with Vet 4212 reporting requirements.

• Offerors may need to provide information demonstrating that at least 51% of the cost of personnel for contract performance will be spent on employees of the SDVOSB concern or other SDVOSB concerns.

• NAICS Code: 238330 (Size Standard: 1,000 employees).

• Product Service Code: 7220.

• Relevant Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are in effect through various dated updates (e.g., FAC 2025-06, VAAM Alert 26-01).

• Referenced attachments include: "Attachment 1 Carpet Tile Info With Summary," "ATTACHMENT A LIST OF PAST PERF REF," "ATTACHMENT B Past Performance Questionaire fillable," and "ATTACHMENT C VAAR 852.219-76 CERT OF COMP FOR SUPPLIES."

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT C VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)", is a certification form that offerors must complete and submit. It requires the offeror to certify compliance with limitations on subcontracting for supplies and products, as specified in the solicitation and resultant contract.

• Limitations on Subcontracting: The form details two main scenarios:

  • For contracts for supplies/products (excluding nonmanufacturers), the offeror certifies they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Material costs are excluded.
  • For contracts for supplies from a nonmanufacturer, the offeror certifies they will supply products from a domestic small business manufacturer or processor, unless a waiver is granted.

• Manufacturer/Nonmanufacturer Representation: Offerors must certify whether they are the manufacturer/producer of the end item or qualify as a nonmanufacturer. Specific criteria for nonmanufacturers are outlined, including employee count, primary business activity (retail/wholesale trade), and ownership/possession of the item.

• Acknowledgement of Jurisdiction and Penalties: Offerors acknowledge that this certification is subject to 38 U.S.C. 8127 and 18 U.S.C. 1001, and that false certifications may lead to criminal, civil, or administrative penalties.

• Cooperation and Documentation: Offerors agree to provide documents or records upon request to demonstrate compliance with subcontracting limitations.

• Certification Completion: The form requires the offeror to provide the name, title, signature, date, and company information of the authorized representative.

• Mandatory Submission: The Government will not consider offers for award from offerors that do not provide this completed certification. Responses will be deemed ineligible for evaluation and award without it.

• Compliance Requirement: Bidders must understand and be prepared to comply with the specified limitations on subcontracting to be eligible for award.

• Eligibility: The certification helps determine if the offeror meets the requirements for small business set-asides, particularly those related to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

Form / Attachment / Pricing Sheet

This document is Attachment B, a Past Performance Questionnaire, intended for official use only. Its purpose is to gather information to determine the relevancy and recency of a contractor's past performance.

• Contractor Information: Requires the Contractor Name, Address, and Point of Contact.
• Contract Information: Requires details such as Contract Number, Contract Type, Award Date, Period of Performance, Total Contract Dollar Amount (including options), and a brief description of the Scope of Services performed.
• Performance Ratings: A detailed questionnaire covering Quality of Service, Timeliness of Performance, Business Relations, and Management of Key Personnel. Respondents are asked to rate the contractor on various criteria using a scale (Outstanding, Excellent, Satisfactory, Neutral, Marginal, Unsatisfactory).
• Remarks: A section for written comments on the contractor's overall performance.
• Respondent Information: Fields for the Respondent's Printed Name, Title, Signature, and Phone Number.

This questionnaire is crucial for bidders as it outlines the specific information and performance metrics that the government will use to evaluate their past performance. Bidders should understand these criteria to ensure their proposals adequately address the government's evaluation needs. The deadline for return is March 6, 2026, 12:00 PM CT, via email to rene.impey@va.gov.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide Past Performance References as part of their proposal submission. It requires detailed information about previous contracts to demonstrate relevant experience.

• Contracting Activity Name: The name of the organization that awarded the contract.
• Location: The geographical location of the contracting activity.
• Contract Number: The unique identifier for the contract.
• Point of Contact: The individual to contact for information about the contract.
• Telephone Number: The contact person's phone number.
• Dollar Amount: The total value of the contract.
• Brief Description of Services Provided: A summary of the work performed under the contract.

Bidders must complete this form for each relevant past performance reference they wish to submit. This information is crucial for the government to evaluate the bidder's experience and capability to perform the work required by the solicitation.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for carpet tiles, likely intended for use in a government procurement or facilities management context. Bidders should use this information to understand the material requirements if carpet tiles are part of the solicitation.

• Product Type: Carpet Tile
• Collection: Hand Drawn
• Style Number: 5T113
• Construction: Multi-Level Pattern Cut/Loop
• Fiber: Ecosolution Q100® Nylon
• Dye Method: 100% Solution Dyed
• Backing: Synthetic Primary, Ecoworx® Tile Secondary
• Protective Treatments: SSP® Shaw Soil Protection
• Product Size: 18 in x 36 in
• Area per Carton: 45 ft² | 5 yd²
• Pieces per Carton: 10 pcs
• Key Physical Properties: Includes Gauge, Stitches, Finished Pile Thickness, Total Thickness, Tufted Weight, and Average Density.
• Recommended Adhesives: A list of specific adhesive products is provided.

This attachment details the specific physical and material characteristics of carpet tiles. Bidders responding to an opportunity that includes carpet tile requirements must ensure their proposed products meet or exceed these specifications. This information is crucial for product selection, material sourcing, and ensuring compliance with the government's stated needs.