7230--DOMILICILARY WINDOW TREATMENTS

Solicitation / RFP / RFQ

This solicitation is for the delivery and installation of solar window treatments for Building 148, Domiciliary, at the Hampton VA Medical Center. The acquisition is set aside for small businesses.

• Supply and install Alpha, Bravo, Charlie, and Delta series window shades (WebbLok/InPro and WT CF200/WT models) with specific solar fabric (Wt Fabric 243, 3%).

• Installation services include fitting into window frames (wood or metal stud blocking), excluding concrete, block, or steel.

• Products must be new, Original Equipment Manufacturer (OEM) items; gray market and counterfeit items are prohibited.

• "Or equal" products must include manufacturer's brochures and specifications. Vendors must supply a sample for demonstration if bidding "or equal" on window treatments.

• Compliance with NFPA 701, ANSI/BIFMA, and ASTM performance standards is required.

• Products must meet specific salient characteristics, including GREENGUARD certification and optimized energy performance.

• "White glove" installation and cleanup are required, with all debris and packaging removed from the site.

• Contract type: Not explicitly stated, but implies a fixed-price contract for commercial items.

• Period of Performance: Base period with TBD POP Begin and POP End dates.

• Quotes are due by February 25, 2026, at 11:00 a.m. EST, submitted via email to ruth.morris@va.gov.

• Submissions must include Volume 1 (Technical) and Volume 2 (Pricing).

• Technical volume requires Bill of Materials, labor/installation man-hours, project management plan, project staffing plan, and a self-certifying statement.

• Pricing volume requires a quote with separate line items for labor/installation.

• Award will be made to the lowest priced offeror who meets technical acceptability.

• Price is the sole evaluation factor, provided technical acceptability is met.

• Lead time for manufacturer, ship, and installation is a critical factor.

• This acquisition is a Small Business set-aside.

• Vendors must be registered and current in the System for Award Management (SAM).

• Offerors must submit a Letter of Authorization (LOA) if quoting as a reseller/distributor.

• Attachments referenced include Window Schedule, Domiciliary Floor Plan, and Existing Condition Document.

• Questions must be submitted electronically to ruth.morris@va.gov by February 20, 2026, 11:00 a.m. EST.

Form / Attachment / Pricing Sheet

This document contains demolition plans for "Pod" areas within Building 148 at the VA Medical Center in Hampton, Virginia. The plans are associated with a project to replace floor tiles.

• Demolition plans are provided for Pods A, B, C, and D.
• Each plan illustrates the existing conditions of the respective pod, indicating areas for demolition.
• Room numbers and corridor layouts are depicted.
• A key plan is included for each pod to orient the viewer.

These demolition plans are critical for bidders to understand the scope of work required for the "Replace Floor Tiles" project. They detail the specific areas within Building 148 where existing flooring will be removed, informing labor, material, and scheduling estimates for proposals.

Form / Attachment / Pricing Sheet

This document provides a detailed schedule of window specifications and treatments for various rooms within the domiciliary. It serves as a reference for contractors to understand the exact requirements for window coverings across different areas.

• Room Number & Function: Identifies the specific location and purpose of each room (e.g., Resident, Office, Corridor, Lounge).
• Window Number: Unique identifier for each window.
• Window Size: Specifies the dimensions (width and height) of each window.
• Window Treatment Specified: Details the type of window covering required, primarily 'WebbLok® Shade System' or 'WT Shades manual roller shades with Roller Spring – CF200, SoloMount'.
• Additional Comments: Provides crucial context such as the presence of a slight arch requiring custom fascia, specific equipment near windows (e.g., exam beds, units underneath), or notes on room function discrepancies.

This schedule is critical for bidders to accurately estimate costs and plan for the procurement and installation of window treatments. It highlights variations in window sizes and the need for specialized solutions (e.g., custom arched fascia) for certain areas, impacting material selection and labor. Bidders must carefully review this schedule to ensure compliance with all specified requirements for each room type.

Form / Attachment / Pricing Sheet

This document provides details on the existing conditions related to window treatments, likely for an upcoming procurement. It serves to inform potential bidders about the current state of window treatments in specific areas.

• General Note: All provided measurements are estimates and should be verified before placing orders.
• Room Conditions: Includes images of window treatments located in rooms.
• Corridor Conditions: Includes images of window treatments located in corridors.
• Specific Obstructions: Notes the presence of a register that cannot be blocked.
• Existing Fascia: Highlights a wooden makeshift fascia that will need to be removed.

This document is crucial for bidders to understand the current environment and any existing elements that may impact the installation or selection of new window treatments. It provides visual context and highlights specific site conditions that bidders must account for in their proposals, including the need for removal of existing fascia and awareness of register locations.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Domiciliary Window Treatments for the Domiciliary Behavioral Health Unit at the Hampton VA Medical Center. The Department of Veterans Affairs, Network Contracting Office 06 (NCO 6), intends to solicit quotes from contractors for Inpro Webbglide Window Treatments.

• Contractor shall provide all labor, material, equipment, delivery, and installation for Inpro Webbglide Window Treatments.

• Period of Performance: Base Only.

• The solicitation is anticipated to be posted on SAM.gov on or about February 12, 2026.

• Interested contractors must download the solicitation and any amendments from SAM.gov.

• The anticipated closing response date is February 25, 2026, 11:00 AM Eastern Time.

• All responsible sources may submit quotes, which will be considered.

• Questions should be directed via email to Ruth Morris (ruth.morris@va.gov) with "Solicitation No. 36C24626Q0250" in the subject line. Telephone requests will not be accepted.

• This is a Small Business Set-Aside.

• NAICS Code: 337920 (Blind and Shade Manufacturing)

• Product Service Code: 7230 (Draperies, Awnings and Shades)

• Small Business Size Standard: 1000 employees.

• Prospective offerors are encouraged to register their interest on beta.SAM.gov to receive notifications.

• No hard copies of the solicitation will be made available.