7510--Document Scanners
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the C. W. Bill Young (Bay Pines) VAHCS in Bay Pines, FL, is conducting a Sources Sought to identify qualified businesses capable of providing Document Scanners. This market research aims to determine the feasibility of an Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for this requirement. Responses are due by April 30, 2026, at 2:00 PM ET.
Scope of Work
The requirement is for document scanners to increase productivity and relieve a scanning backlog within the Business Office Service, Medical Records Scanning section. These scanners will connect to VA Workstations and VISTA software to accommodate the scanning of patient medical records, including Community Care exams and records from other VA facilities. The government is seeking brand name or equal equipment that meets or exceeds the physical, functional, and performance characteristics of the RICOH fi-8950 model.
Key Equipment Specifications (RICOH fi-8950 or equivalent):
- Feeder: ADF/Manual Feed, Duplex
- Scanning Speed (A4 Landscape, 200/300 dpi): Simplex: 150 ppm; Duplex: 300 ipm
- Optical Resolution: 600 dpi
- Output Format: Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit
- Document Size: Max 304.8 x 431.8 mm; Min 48 x 70 mm
- Warranty: Standard manufacturer industry warranty term; extended warranties requiring advance payment are not accepted.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: SDVOSB (potential for VOSB or SB if insufficient SDVOSB responses)
- Response Due: April 30, 2026, 2:00 PM ET
- Published: April 20, 2026
- Place of Performance/Delivery: C.W. Bill Young VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.
- Delivery Schedule: All items to be delivered after receipt of purchase order.
Evaluation
Responses will assist in determining the socio-economic status for a potential set-aside. This is not a request for bids, quotes, offers, or proposals.
Additional Notes
This notice is for informational and planning purposes only and does not constitute a solicitation. No additional training will be required by the government. Interested businesses should reply via email with their capability statement.