MB-RO-Survey Equip Leica CCP

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for a Leica Customer Care Package (CCP) for survey equipment, including software upgrades and 3 years of customer support and hardware/software maintenance. The Bureau of Reclamation's Missouri Basin Regional Office requires this to ensure continuous operation of Leica equipment and software, which is critical for their multi-million dollar construction projects.

• Supply of Leica software upgrades.

• Provision of a Customer Care Package (CCP) for 3 years.

• Customer support and hardware/software maintenance for 3 years.

• Digital access to software, CCP system, and facilities for equipment maintenance.

• Digital notification and documentation of updated software/firmware for 3 years.

• Contract Type: Firm Fixed-Price (FFP) purchase order.

• Period of Performance: 3 years for software/CCP and maintenance.

• Estimated Value: Not explicitly stated, but implied to be significant due to "multi-million-dollar projects."

• Proposal Submission Deadline: March 27, 2026, at 3:00 PM MDT.

• Submission Method: Via email to Sydney Oakes at soakes@usbr.gov.

• Evaluation Criteria: The award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. Technical and past performance are noted as N/A for this sole-source acquisition.

• This solicitation is issued as a Sole Source to Repro Graphics Inc. (dba Selby's).

• Sole Source to Repro Graphics Inc. (dba Selby's).

• Small business size standard for NAICS code 811210 is $34 million.

• All contractors must be registered in the System for Award Management (SAM).

• Payment requests must be submitted electronically through the U.S. Department of Treasury's Invoice Processing Platform (IPP) System.

• The document includes numerous FAR clauses and provisions related to commercial products and services, security, invoicing, and other contractual requirements.

Solicitation / RFP / RFQ

This is a Notice of Sole Source Intent from the Bureau of Reclamation (Reclamation) indicating their intention to award a purchase order to Repro Graphics, Inc. (doing business as "Selbys") for Leica Geographics software and a Customer Care Package. This is required for existing surveying equipment used on construction projects, as Selbys is the only licensed dealer in the Billings, Montana area capable of selling, supporting, and maintaining the necessary Leica products.

• Leica Geographics software compatible with existing equipment.

• Customer Care Package for existing equipment.

• The procurement will use Simplified Acquisition Procedures.

• Award is anticipated on or around May 11, 2026.

• This notice is NOT a request for competitive quotes.

• Reclamation anticipates issuing a Request for Quote (RFQ) No. 140R6026Q0018 on or around March 11, 2026.

• The quote will be due approximately 30 business days after the solicitation is issued.

• Vendors who believe they can provide the required services must submit a written Letter of Interest and capability statement.

• The deadline for submitting Letters of Interest and capability statements is February 10, 2026, at 3:00 PM MDT.

• Responses received after the deadline may not be considered.

• All responses must be emailed to Sydney Oakes at soakes@usbr.gov.

• This is intended as a sole source requirement, citing FAR 13.106-1(b)(1) as only one source is deemed reasonably available.

• Vendors must be registered in SAM.gov.

• Responses should identify the vendor's SAM UEI Number, TIN, and business size (small or other than small) under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Any vendor interested in doing business with the Federal Government must be registered in the SAM database.

• Invoices must be submitted through the Department of Treasury’s Internet Platform (IPP) at www.IPP.gov.

• Questions can be directed to Sydney Oakes at soakes@usbr.gov via email only.