7E20--Conference Room System Upgrades to Support Microsoft TEAMS Portland VA Medical Center

Amendment / Modification

This amendment modifies the original solicitation (RFQ 36C26026Q0325) dated 02-19-2026.

Key changes include:

• Replacement of the Price/Cost Schedule in Section B.2 with a new schedule on Page 2.

• Replacement of the Statement of Work in Section B.4 with a new SOW on Page 7, which includes changes to owner-provided items.

• Extension of the RFQ deadline to 03/04/2026 at 3:00 PM PST.

• Section B.2 (Price/Cost Schedule)

• Section B.4 (Statement of Work)

• RFQ Deadline

Bidders must submit their quotes using the new Price/Cost Schedule. The deadline for submission has been extended to 03/04/2026 at 3:00 PM PST.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for an Audio-Visual (AV) system upgrade in the Portland VA Medical Center (VAMC) conference room. The upgrade aims to support modern Microsoft Teams conferencing by replacing aging components, modernizing audio pickup, updating wireless systems, and enhancing the assisted listening system, while reusing existing infrastructure where viable.

• Replacement of the existing PTZ camera with a Vaddio RoboSHOT 30E PTZ camera.

• Replacement of existing ceiling microphones with modern, high-fidelity microphones.

• Replacement of obsolete wireless equipment with newer FCC-compliant wireless sets.

• Retention and reprogramming of existing Biamp TesiraFORTÉ DSP units for updated signal routing.

• Replacement of the existing Assisted Listening System (ALD) with a Williams AV Infinium Auracast digital assisted listening system.

• Reuse of the existing Crestron DM-MD8x8 matrix switch for routing to the projector and front displays.

• Reuse of the existing Crestron AV3 processor and touch-panels, with programming updates.

• Replacement of the existing switch with a Netgear M4250 AVB-capable switch.

• Integration of all improvements into the existing Crestron control system and AV routing framework.

• Implementation services, including installation, materials, and shipping.

• Contract Type: Firm Fixed Price.

• Competition: Low Price solicitation, seeking a single responsible and responsive offeror.

• Period of Performance: Delivery is required no later than August 31, 2026.

• Offers must be submitted by the due date of February 26, 2026, at 3:00 PM PST.

• Submission requirements include:

  • Completed and signed SF 1449.
  • Completed quote on the Price/Cost Schedule.
  • Capability statement demonstrating expertise.
  • Proof of SBA small business status under NAICS 334220.
  • Company SAM UEI#, point of contact email, phone number, and physical address.

• Evaluation Criteria: Offers will be evaluated based on price, with the award going to the responsible offeror with the lowest price that meets responsibility requirements and has a satisfactory record of past performance.

• Quotes must be submitted via email to Peter.Park2@va.gov.

• NAICS Code: 334220 with a size standard of 1250 employees.

• This acquisition is set aside for Small Business.

• Bidders must meet the Salient Characteristics outlined in the document for any equal items proposed.

• All items must be received by the deadline for the quote to be considered responsive.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products or services to upgrade conference room systems to support Microsoft TEAMS at the Portland VA Medical Center. This announcement is the only solicitation, and a separate written solicitation will not be issued.

The specific details of the requirement are contained within the attached RFQ document. Bidders should refer to the attachment for comprehensive information.

Not explicitly stated in the provided text. Refer to the attached RFQ for details on contract type and period of performance.

• Response Date/Time/Zone: 02-26-2026 3:00PM PACIFIC TIME, LOS ANGELES, USA.

• Offers are being requested via RFQ.

• All details are in the attached RFQ 36C26026Q0325 - Attachment.

• This acquisition is set-aside for small business concerns.

• Socioeconomic set-asides were not used due to the Nonmanufacturer’s Rule, as the requirement does not involve small business manufactured items.

• Solicitation Number: 36C26026Q0325

• NAICS Code: 334220

• Product Service Code: 7E20

• Contracting Office: Network Contracting Office 20, Vancouver WA 98661.

• Place of Performance: Portland VA Medical Center, Portland OR 97239.

• Point of Contact: Peter Park, peter.park2@va.gov