7E20--ROI - CD BURNERS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 22, is seeking quotations for six (6) Patient Record CD Burners and associated Software for the Phoenix VA Healthcare System in Phoenix, AZ. This is a 100% Small Business Set-Aside issued as an RFQ. Quotes are due March 6, 2026.
Scope of Work
The requirement is for six fully automatic disc publishing systems (CD burners) with PCs and six CD burner software licenses. This includes installation and application training. The equipment must meet specific hardware attributes (Windows 11, Intel i5 or better, 16GB RAM, 512GB SSD, 19-24 inch monitor, keyboard, mouse) and software attributes (DICOM import from VISTA Imaging and AGFA PACS, image compression, simultaneous burning of at least 4 disks, customizable disk printing, web portal access, existing VHA Enterprise Risk Assessment). The contractor must provide at least a 1-year warranty on equipment and software, and at least two virtual refresher trainings within the warranty period. The purpose is to replace aging equipment and upgrade capabilities for burning patient images onto CDs for Community Care and ROI requests.
Contract & Timeline
- Type: Firm-Fixed-Price (RFQ)
- Set-Aside: 100% Small Business Set-Aside (FAR 19.5)
- NAICS: 334310 (Audio and Video Equipment Manufacturing), size standard 750 employees
- FSC/PSC: 5836 (Video Recording and Reproducing Equipment)
- Delivery: Within 90 days After Receipt of Order (ARO)
- Warranty: Minimum 1 year for equipment and software
- Questions Due: March 3, 2026, by 12:00 PM PST
- Quotes Due: March 6, 2026, by 12:00 PM PST (Los Angeles)
- Published: February 26, 2026
Submission & Evaluation
Quotes must be submitted via email to Israel Garcia at israel.garcia2@va.gov. Submissions should include written offers with spec-sheets of proposed items, and be in PDF format, no larger than 10MB. Offerors must include a statement accepting the solicitation's terms and conditions or list any exceptions with rationale. Award will be based on a comparative evaluation under Simplified Acquisition Procedures (FAR 13), with acceptability (meeting Salient Characteristics and SOW) being the primary factor, followed by lowest price. The award will be made to the response most advantageous to the Government.
Eligibility
Offerors must be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller, verified by an authorization letter from the OEM.