8105--760-26-1-060-0080 -Leavenworth CMOP SHAWNEE MAILERS (VA-26-00026100)

Solicitation / RFP / RFQ

This document is a solicitation for Shawnee Mailers for the Leavenworth CMOP. The solicitation number is 36C77026Q0050.

• Product Service Code: 8105

• NAICS Code: 326111

• This appears to be an award notice, not a solicitation. The award number is 36C77026P0028.

• Award Amount: $238,484.88

• Award Date: 02-02-2026

• Awardee Name: USVETSERV, LLC

• Contractor's UEI: FJJXT471UM24

• Awardee Address: 355 ENGLISH OAK RD, SIMPSONVILLE, SC 29681

Not applicable as this is an award notice.

• Set-Aside: SDVOSB (Service-Disabled Veteran-Owned Small Business)

• Contracting Office Address: Department of Veterans Affairs, NCO 15 Contracting Ofc - CMOP, 3450 S. 4th St. Trafficway, Leavenworth KS 66048-5012.

• Point of Contact: Kelley Cunningham, Contract Specialist.

Solicitation / RFP / RFQ

This document is a Brand Name Justification for soliciting from a single source under Simplified Acquisition Procedures (SAP) for mailers required by the Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) Division, specifically for the Shawnee (Leavenworth) CMOP. The procurement is for a 30-day supply of mailers to support the transition of operations from the Leavenworth CMOP to the new Shawnee CMOP.

• Mailers compatible with existing auto and semi-automated packaging machines at the Shawnee CMOP.

• Specifically, two types of mailers are required: "MAILER, SPRINT SIDEPOUCH, 101206555" and "MAILER, AUTOBAG 550, 12X14, 2.5 MIL, 101298706".

• The mailers are used for mailing prescriptions to Veterans.

• The proposed procurement action will be a firm-fixed-price contract award.

• The requirement is for a 30-day supply.

• This justification supports a brand name, single-source award, intended to mitigate potential supply chain issues during the testing phase of the new Shawnee CMOP.

• Market research was conducted, including a sources sought notice, and indicated that only a limited number of vendors could provide the specific brand-name products.

• The Contracting Officer determined that there is a reasonable expectation that quotes would be received from two or more SDVOSB concerns that can comply with the Non-Manufacturer Rule (NMR).

• The requirement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) concerns to satisfy VA's Rule of Two.

• This requirement is set aside for SDVOSB concerns.

• This is a temporary measure during the transition from Leavenworth to Shawnee CMOP.

• The mailers must be compatible with specific packaging machines to avoid operational disruptions during the testing phase.

• The acquisition plan action ID is 36C770-26-AP-0166.

• Revision 01, Effective Date: 11/15/2024.

Form / Attachment / Pricing Sheet

This document is a quote spreadsheet (RFQ 36C77026Q0050) for supplies to be delivered to the CMOP - Shawnee (Leavenworth) facility. It details the specific items, quantities, and pricing required. Bidders are instructed to complete all areas highlighted in orange.

• RFQ Number: 36C77026Q0050
• Facility: CMOP - Shawnee (Leavenworth)
• Set-Aside: SDVOSB set-aside
• Items: Two line items for mailers (Sprint Sidepouch and Autobag 550) with specific dimensions and material requirements.
• Quantities: 360 CS for item 0001 and 1224 CS for item 0002.
• Delivery: Shall be split into two (2) equal shipments in full pallet quantities, two weeks apart.
• Required Documents for Submission:
  1. SF1449 - Solicitation cover page (signed)
  2. Quote - Excel spreadsheet (this document)
  3. OEM authorized dealer or distributor documentation
  4. Buy American Act (BAA) Certificate
• Submission Method: Email quotes to Kelley.Cunningham@va.gov
• Closing Date & Time: December 22, 2025, 3:00 PM Central Time (CT).

This spreadsheet is critical for potential bidders to understand the specific products, quantities, and delivery schedules. Bidders must complete this spreadsheet accurately, provide required supporting documentation (OEM authorization, BAA), and adhere to the submission deadline and method. The "Gray Market Prevention" section highlights the requirement to be an authorized dealer or distributor and prohibits remanufactured or gray market items.

Other / Unclassified

This document is the "NMR Class Waiver Database - June 2022". It lists North American Industry Classification System (NAICS) codes, their corresponding descriptors, the date each was posted in the Federal Register, and the specific Federal Register notice.

This document provides a reference list of industry classifications and associated Federal Register notices. While not a solicitation or SOW, it may be relevant for bidders to understand specific industry codes or waivers that might apply to certain government procurements, particularly if the opportunity involves manufacturing or specific material types listed.

Solicitation / RFP / RFQ

This solicitation is for the procurement of specific mailers required for the VA CMOP facility in Shawnee, Kansas. These mailers are essential for shipping pharmaceuticals and medical supplies to veteran patients using the AutoBag 550 Semi-Auto Packer and the Sprint Auto Packer machinery.

• Sprint Sidepouch Mailer: Part# 1394835-101206555. Finished size: 13 x 11.5 inches, 2.5 Mil thickness. Packaging: 1,350 mailers per case, 18 cases per pallet. Full pallet quantities are required.

• AutoBag 550 Mailer: Part# 101298706. Size: 12 x 14 inches, 2.5 Mil thickness. Packaging: 1,400 mailers per case, 18 cases per pallet. Full pallet quantities are required.

• The mailers must be compatible with Autobag machinery manufactured by Automated Packaging Systems and Sealed Air.

• Items have been tested and approved for use at the Shawnee CMOP.

• Delivery Schedule: Two (2) equal shipments, spaced approximately two weeks apart.

• Payment: Via Electronic Funds Transfer (EFT).

• Invoicing: Upon final acceptance of both deliveries.

• Offer Due Date: December 22, 2025.

• Submission Requirements:

  1. Signed SF 1449 (RFQ cover page).
  2. Pricing Schedule in Excel format.
  3. Direct OEM authorized dealer, distributor, or reseller documentation.
  4. BAA Certificate (Section E) if quoting a non-domestic product.
  5. Completed Section C.4.

• Evaluation Factors: Past Performance, Technical Acceptability, and Price.

• This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• A Non-Manufacturer Rule (NMR) class waiver for NAICS code 326111 is being utilized.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Request is for brand-specific items.

• Quotes must include all items to be considered compliant.

• Solicitation packages should be emailed to kelley.cunningham@va.gov.