8135--GEL PACKS

SOL #: 36C77026Q0076Pre-Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

NATIONAL CMOP OFFICE (36C770)

LEAVENWORTH, KS, 66048, United States

Place of Performance

Place of performance not available

NAICS

Ice Manufacturing (312113)

PSC

Packaging And Packing Bulk Materials (8135)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/df90150f719e47abbf5a525360868ada/view

Timeline

Posted

Feb 12, 2026

Last Updated

Mar 11, 2026

Response Deadline

Feb 25, 2026, 11:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network 15 Consolidated Mail Outpatient Pharmacy (CMOP) Contracting Office, is soliciting proposals for 12 oz gel packs for the Tucson CMOP location. These gel packs are essential for maintaining required temperatures during medication shipments to Veteran patients. Proposals are due February 25, 2026, at 5 PM CDT.

Scope of Work

The contractor shall provide 42,800 cases (48 gel packs per case) of 12 oz gel packs to the Tucson CMOP.

Technical Requirements

Dimensions: Length between 6 7/8 in. and 7 in.; Width between 5.3 in. and 5.5 in.; Weight between 11.8 oz. and 12.2 oz.
Packaging: Gel packs must be individually partitioned for quick flat freezing, placed in four even stacks of twelve separated by a cardboard divider. Boxes require specific hole configurations (two 3"x½" on long side, one 3"x½" centered on short side) to facilitate quick and even freezing.

Delivery & Logistics

Schedule:
- April 1st - October 31st: Weekly, frozen, by truckload (22 pallets).
- November 1st - March 31st: Daily, frozen, in bundles of 100 cases (as per amendment).
First Delivery: April 1st, 2026.
Hours: Monday - Friday, 12 PM - 9 PM local time. No deliveries on specified Federal holidays.
Location: Department of Veterans Affairs, CMOP Tucson, 3675 Britannia Drive, Tucson, AZ 87506-5041.
Flexibility: The VA requests the ability to adjust deliveries based on operating conditions and to make emergency requests for 4 pallets of frozen gel packs.

Submission Requirements

Samples: Vendors who have not previously provided an acceptable sample must send one (1) case to the Tucson CMOP for technical acceptance before the solicitation close date. Samples should be addressed to ATTN: ALVIN PORTERFIELD, 762- SW CMOP GEL PACK SAMPLES at the delivery address. Samples are at the vendor's expense.
Proposal: Submit the signed RFP and all documents in Section D via email to kelly.mann@va.gov.
Questions: Direct all questions to Kelly Mann at kelly.mann@va.gov.
Deadline: February 25, 2026, at 5 PM CDT. Failure to submit all required documents will result in a non-compliant bid.

Contract Details

Contracting Office: Department of Veterans Affairs, NCO 15 Contracting Ofc - CMOP.
Product Service Code (PSC): 8135 (Packaging And Packing Bulk Materials).
NAICS Code: 312113.
Set-Aside: None specified.