A Request For Quotation (RFQ) for ISPM 15 Heat Treatment Certification and Kiln Inspections

Statement of Work (SOW)

To provide an ISPM Certification Program that includes compliance and verification inspections at two locations to ensure each facility meets ISPM 15 regulatory requirements. This includes physical audits of heat treatment sterilization programs for two separate facilities.

• Provide heat treatment/kiln inspection services for heat treated (HT) and kiln dried heat treated (KDHT) lumber to ensure compliance with International Plant Protection Guidelines (IPPC).

• The program must meet requirements set by the European Union (EU), US Department of Agriculture Animal and Plant Health Service (APHIS), and the IPPC.

• Establish measures to reduce the risk of introduction/spread of quarantine pests associated with wood packaging material.

• Audit Services shall be performed once per month at each Heat Treatment Facility.

• The contractor shall supply an audit report each month to the Contracting Office for each Heat Treatment facility.

• Heat treatment system (1) is located at Blue Grass Army Depot (BGAD), Richmond, KY.

• Heat treatment system (2) is located at Anniston Munitions Center (ANMC) in Anniston, AL.

• Contractor shall provide a contract manager with full authority to act on all matters related to the contract.

• Contractor shall provide names of all employees performing services and update within one week of personnel changes.

• Contractor and employees are bound by all Depot regulations and will implement changes at no expense to the government.

• Provide environmental, health, and safety training to ensure compliance with federal, state, and local laws.

• All contractor vehicles must meet depot safety requirements and be equipped with approved fire extinguishers.

• Contractor must comply with specific Depot regulations regarding traffic, parking, insurance, highway barricades, safety, temporary structures, fire prevention, and utilities.

• Adherence to specific safety and accident prevention provisions (AMCR 385-100, Safety Manual, Dept. of Labor Standards).

• Insurance requirements are in accordance with FAR Reference 52.228-5.

Other / Unclassified

This document provides site-specific instructions for using the Wide Area Workflow (WAWF) system for invoice submission related to contract W519TC. It details WAWF procedures, including how to submit invoices for supplies and services, access WAWF, and contact WAWF helpdesk. It also outlines specific codes (CAGE CODE, DODACC) required for routing invoices and specifies DODAACs for inspection, shipping, and acceptance. The document includes information on contract clauses, safety requirements, environmental compliance, utilities, and contractor manpower reporting.

This document is crucial for bidders who are awarded contracts under opportunity W519TC, as it mandates the use of WAWF for all payment requests. It provides essential procedural information for invoicing, including required data, contact points, and compliance with various regulations (safety, environmental, OPSEC). Understanding these instructions is necessary for timely and accurate payment processing. Key sections cover:

• WAWF Procedures: How to submit invoices, access the system, and get support.
• Required Codes: Specific codes needed for invoice routing.
• Contract Clauses: Important clauses related to non-release of information and authority of government representatives.
• Safety Requirements: Detailed safety protocols, including Job Hazard Analysis (JHA), Fall Protection, Electrical Safety, and the requirement for a Contractor Safety Plan.
• Environmental Compliance: Adherence to environmental regulations.
• Contractor Manpower Reporting: Mandated reporting of labor hours and costs through SAM.gov.
• Points of Contact: Key personnel for contract administration and technical matters.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for commercial services to provide ISPM 15 Heat Treatment Certification and Kiln Inspections. This acquisition is a 100% small business set-aside, utilizing NAICS code 562910 (Remediation Services) with a size standard of 1000 employees. The procurement is conducted under FAR Part 12 for commercial products and services.

• Provide heat treatment (HT) and kiln dried heat treated (KDHT) lumber services to ensure compliance with International Plant Protection Guidelines (IPPC).

• Perform annual pricing and monthly audits at two sites: Blue Grass Army Depot, Richmond, KY, and Anniston Munition Center, Anniston, AL.

• The attached Statement of Work (SOW) and Wide Area Workflow (WAWF) BGAD Site Specific Instructions with OPSEC provide detailed requirements.

• The contract will be for a period of one year, with options to renew annually for up to five years.

• Funding will be provided annually.

• The RFQ is for services performed for a period of one year with an option to renew annually for up to 5 years total.

• Offers are due by 9 February 2026, no later than 5:00 PM EST.

• Submissions must be emailed to Jeremy.s.turner10.civ@army.mil.

• Offers must include the solicitation number (W519TC26T3020) and a technical description of services.

• Annual pricing for the Base Year and 4 Option Years for both locations must be submitted.

• The Government intends to award to the responsible offeror whose quote is the Lowest Price that is also Technically Capable.

• Technical inquiries and questions must be submitted via email at least 2 days prior to the closing date.

• This acquisition is set aside for small business concerns.

• Offerors must be registered in the System for Award Management (SAM) at the time of submission.

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Full text of provisions and clauses can be accessed electronically at www.acquisition.gov.

• Advance payment or down payment terms are not acceptable.

• Oral communications are not acceptable.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide an ISPM Certification Program that includes compliance and verification inspections at two separate heat treatment facilities to ensure compliance with ISPM 15 regulations. This includes physical audits of heat treatment sterilization programs for lumber to certify it as non-manufactured wood packing (NMWP) compliant with International Plant Protection Guidelines (IPPC).

• Furnish all personnel, labor, supplies, supervision, and equipment for heat treatment/kiln inspection services.

• Provide certification for heat treated (HT) and kiln dried heat treated (KDHT) lumber.

• Respond to and meet requirements set by the European Union (EU), US Department of Agriculture Animal and Plant Health Service (APHIS), and the International Plant Protection Convention (IPPC).

• Establish measures to reduce the risk of introduction or spread of quarantine pests associated with wood packaging material.

• Audit Services shall be performed 1 time per month at each Heat Treatment Facility.

• The contractor shall supply an audit report each month to the Contracting Office for each Heat Treatment facility.

• Heat treatment system (1) is located at Blue Grass Army Depot (BGAD), Richmond, KY.

• Heat treatment system (2) is located at Anniston Munitions Center (ANMC) in Anniston, AL.

• Contractor shall provide a contract manager responsible for performance coordination.

• Contractor shall provide names of all employees performing services and update information promptly.

• Contractor and employees must comply with all Depot regulations, federal, state, and local laws regarding environmental, health, and safety.

• Contractor vehicles must meet depot safety requirements and be equipped with approved fire extinguishers.

• Contractor must comply with specific safety provisions (AR 385-1 for BGAD).

• Employees must report accidents promptly to Security, the Contracting Officer, and their supervisor.

• Instructions will only be accepted from the Contracting Officer or their appointed designee.

• Contractor must comply with local rules and regulations, including passes/badges, hours of work, traffic, parking, insurance, highway barricades, safety, temporary structures, and fire prevention.

• Government-owned utility systems (water and electricity) will be available to the contractor without charge.

• Contractor must adhere to AMCR 385-100, Safety Manual, and Department of Labor Occupational Safety and Health Standards.

• Insurance requirements are in accordance with FAR Reference 52.228-5.

Other / Unclassified

This document provides site-specific instructions for using the Wide Area Workflow (WAWF) system for invoice submission and payment processing for contracts paid by DFAS. It details WAWF procedures, including how to access the system, update SAM profiles, and establish WAWF groups. It also outlines specific codes required for routing invoices and additional emails, such as CAGE codes and DODACCs. The document specifies invoice types (COMBO for Supplies/Materials, 2 IN 1 for Services/Equipment) and provides contact information for the Contracting Officer, Contract Administrator, and User/Inspector.

This document is crucial for bidders to understand the mandatory electronic invoice submission process through WAWF for contracts involving DFAS payment. It highlights the importance of accurate SAM profile information, the process for setting up WAWF accounts, and the specific data and codes required for successful invoice submission. Bidders will need to be aware of these procedures to ensure timely and correct payment processing. It also provides key contact information for contract administration and oversight.