A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General Sapporo, Japan is soliciting proposals for a firm-fixed-price contract for A/C and Ceiling/Lighting Renewal for the Consular Agency Center (CAC). This opportunity is open to all responsible sources, with a focus on contractors capable of performing renovation work in an occupied diplomatic facility. Quotations are due Monday, June 1, 2026, by 12:00 PM JST.
Scope of Work
This contract requires the replacement of A/C units, lighting fixtures, and ceiling tiles, along with necessary electrical wiring corrections. The contractor must develop a design, detailed work plan, and installation approach for COR approval. All work must comply with International Code, National Electrical Code (NEC), Japan Architectural Specification Standard (JASS), and Japanese building electrical codes. Materials must meet or exceed Japan Industrial Standard (JIS). Specific requirements include proper electrical work, HVAC and mechanical work, and refrigerant handling, necessitating relevant licenses and certifications. Bidders must demonstrate prior experience in comparable renovation work within occupied commercial, institutional, or diplomatic facilities.
Contract Details
- Contract Type: Firm-Fixed-Price
- Period of Performance: Work to be performed on weekdays during normal business hours, unless otherwise approved.
- Warranty: One (1) year from the date of acceptance of completion.
- Place of Performance: U.S. Consulate General Sapporo, Japan.
Submission & Evaluation
- Pre-Quotation Conference & Site Visit: Wednesday, May 20, 2026, 10:00 AM - 12:00 PM JST at the U.S. Consulate General Sapporo. Registration for attendance is required by May 18, 2026, 12:00 PM JST, via email to Toshiya Ikeda.
- Questions Deadline: Tuesday, May 26, 2026, 12:00 PM JST, via email to Toshiya Ikeda.
- Quotations Due: Monday, June 1, 2026, 12:00 PM JST.
- Submission Method: Electronically via email to Toshiya Ikeda (IkedaTX@state.gov). Submissions should not exceed 15MB per email. Confirmation of receipt is recommended.
- Evaluation Criteria: Award will be made to the lowest priced, technically acceptable, responsible offeror. Evaluation will consider completeness of quotation, price, technical acceptability, and offeror responsibility (financial resources, past performance, business ethics, organization, experience, skills, equipment, and eligibility).
Eligibility & Set-Aside
- Set-Aside: None specified; all responsible sources may submit a quotation.
- SAM Registration: All U.S. Contractors must be registered in SAM prior to submitting a quotation. Overseas Contractors are recommended to register prior to contract award.
- Payment: U.S. Contractors are eligible for payment in U.S. dollars; non-U.S. firms will be paid in Japanese Yen.
Additional Notes
This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021). Japanese consumption taxes are exempt, with a Certificate of Tax Exemption Purchase provided. The solicitation includes numerous FAR and DOSAR clauses.
Primary Contact: Matthew J. Hafner (HafnerMJ@state.gov, 81116411829) Secondary Contact/Submission Point: Toshiya Ikeda (IkedaTX@state.gov, 81116411854)