Acquisition and delivery of one (1) X-Ray Luggage Scanner in Quito, Ecuador
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Quito, Ecuador, through the Bureau of International Narcotics and Law Enforcement Affairs (INL), is soliciting proposals for the acquisition and delivery of one (1) X-Ray Luggage Scanner. This is a Firm Fixed-Price Purchase Order requirement, with delivery to Quito, Ecuador. Final offers are due by February 18, 2026.
Scope of Work
The selected vendor will be responsible for the acquisition, delivery, unloading, and assembly of one new X-Ray Luggage Scanner in Quito, Ecuador. Key tasks include coordinating delivery with INL officials, joint inspection of delivered items, and submitting documentation. The vendor must also set up the scanner, configure settings per Appendix A, train staff on its use and maintenance, and conduct full system tests before delivery. All items must be new, unopened, and meet or exceed specifications.
Deliverables & Requirements
- Deliverable: One (1) X-Ray Luggage Scanner.
- Delivery Terms: DDP (Door to Door – Delivery Duty Paid) to Quito, Ecuador.
- Timeline: Delivery within 14 weeks after Purchase Order issuance.
- Warranty: Minimum two (2) years, including onsite service or clear claim instructions, fully valid and enforceable within Ecuador.
- Documentation: Detailed bill of materials 5 calendar days before transport, serial numbers, and English/Spanish manuals.
- Condition: New, unopened, and compliant with Appendix A specifications.
Contract Details
- Contract Type: Firm Fixed-Price Purchase Order.
- Pricing: All prices in USD, including direct and indirect costs. VAT is separate for Ecuadorian offerors; foreign offerors should not include it.
- Payment: 100% payment within 30 days after goods receipt and invoice submission; no advance payments.
- Set-Aside: No set-aside designated.
Submission & Evaluation
- Questions Due: February 03, 2026.
- Responses to Questions: February 10, 2026.
- Final Offers Due: February 18, 2026.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).
- Technical Acceptability: Proposals must fully comply with Appendix A specifications, clearly indicate brand/model/quantity, include DDP terms and a 14-week delivery timeframe, provide manufacturer datasheets (not generic), and accept Net 30 payment terms.
- Eligibility: Bidders must be registered in SAM (System for Award Management) at the time of quotation submission.
Point of Contact
Valeria Rueda, Procurement Agent, at ruedavj@state.gov or +593 99-202-8803. Email subject line format: PR15753267: acquisition and delivery of 1(one) X-Ray Luggage Scanner in Quito, Ecuador – Quote (Vendor Name).