Acquisition and delivery of one (1) X-Ray Luggage Scanner in Quito, Ecuador
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Quito, Ecuador, through the Bureau of International Narcotics and Law Enforcement Affairs (INL), is soliciting proposals for the acquisition and delivery of one (1) X-Ray Luggage Scanner. This is a Firm Fixed-Price Purchase Order opportunity. Final offers are due March 11, 2026.
Scope of Work
The selected vendor will be responsible for the acquisition, delivery, unloading, and assembly of one new X-Ray Luggage Scanner in Quito, Ecuador. Key tasks include coordinating delivery, joint inspection with INL representatives, and providing a detailed bill of materials at least five days before transport. The vendor must also set up the scanner, configure settings, train staff on its use and maintenance, and conduct full system tests. All items must be new, unopened, and meet or exceed the specifications detailed in Appendix A. Delivery terms are INCOTERM DDP (Door to Door – Delivery Duty Paid).
Contract & Timeline
- Contract Type: Firm Fixed-Price Purchase Order
- Deliverable: One (1) X-Ray Luggage Scanner
- Delivery Period: Within 14 weeks after issuance of the purchase order
- Place of Performance: Quito, Ecuador
- Set-Aside: None specified
- Questions Due: February 03, 2026
- Responses to Questions: February 25, 2026
- Final Offers Due: March 11, 2026
Evaluation
Award will be made using a Lowest Price Technically Acceptable (LPTA) source selection process. To be technically acceptable, proposals must fully comply with Appendix A specifications, clearly indicate brand/model/quantity, include DDP delivery within 14 weeks, provide manufacturer datasheets (not generic), and accept Net 30 payment terms.
Additional Notes
A minimum two-year warranty is required, effective upon final delivery and acceptance, including onsite service or clear instructions for claims. The vendor is responsible for all warranty-related logistics and costs. Prices must be in USD and include all direct and indirect costs. Payment will be 100% within 30 days after goods receipt and invoice submission; no advance payments. Bidders must be registered in SAM.gov at the time of quotation submission. Direct questions to Valeria Rueda at ruedavj@state.gov or +593 99-202-8803.