Acquisition and delivery of security lights and equipment for nineteen (19) pickup trucks in Quito, Ecuador
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Quito, Ecuador, through the Bureau of International Narcotics and Law Enforcement Affairs (INL), is soliciting proposals for the acquisition and delivery of security lights and equipment for nineteen (19) pickup trucks. This is a Firm Fixed-Price Purchase Order with delivery required in Quito, Ecuador. Final offers are due by February 18, 2026.
Scope of Work
The vendor shall acquire and deliver specific security equipment, including: Electronic Siren 100W (6 functions), LED lightbar accessories, Professional Red/Blue Lightbar, Front Bumper, and Rear Bumper. All items must be new, unused, compatible with 12V electrical systems, and meet Ecuadorian traffic and safety regulations. The vendor is responsible for delivery, unloading, and joint inspection with INL representatives at the National Police Logistics Center in Quito.
Contract Details
- Contract Type: Firm Fixed-Price Purchase Order.
- Delivery Terms: INCOTERM DDP (Door to Door – Delivery Duty Paid) in Quito, Ecuador.
- Period of Performance: Delivery within 45 calendar days from purchase order notification.
- Payment: 100% payment within 30 days after goods are received and invoice submitted. No advance payments. Prices must be in USD.
- Warranty: Minimum one-year warranty, effective upon final delivery and acceptance, equivalent to or more favorable than the original manufacturer's warranty, and valid in Ecuador. Onsite service or clear claim instructions are required. All warranty-related costs are the vendor's responsibility.
Requirements & Quality Control
- Technical Capacity: Vendors must have prior experience selling security lights and equipment for police or emergency agencies.
- Equipment: Must be new, unused, and comply with technical specifications in Appendix A. Refurbished or used items are not acceptable.
- Testing: Conduct full system tests (light, sound, wiring) before delivery, provide photographic evidence, and rectify defects.
- Quality Control: INL will inspect upon delivery. Defective or non-compliant items must be replaced within 5 business days at no additional cost.
Evaluation Criteria
Award will be based on Lowest Price Technically Acceptable (LPTA). Proposals must:
- Fully comply with Appendix A specifications.
- Demonstrate prior experience.
- Clearly indicate brand, description, model, quantity, and unit.
- Include DDP delivery terms and a delivery timeframe within 45 calendar days.
- Provide manufacturer's datasheets with offered specs highlighted (generic/unmarked not accepted).
- Include a valid, enforceable warranty in Ecuador.
- Accept Net 30 payment terms.
Key Dates
- Questions Due: February 03, 2026
- Responses to Questions: February 10, 2026
- Final Offers Due: February 18, 2026
Additional Notes
Bidders must be registered in SAM (System for Award Management) at the time of quotation submission. Value Added Tax (VAT) will be a separate line item for Ecuadorian offerors. Direct questions to Valeria Rueda at ruedavj@state.gov, using the specified email subject line format.