Administrative, technical and analytical support for the Joint Staff, J3, N2C3

Solicitation / RFP / RFQ

This solicitation is for "Joint Staff, J3, N2C3 Support" and is issued under the Seaport program as a small business set-aside. Only small business SeaPort MAC holders are eligible to participate. The requirement is for administrative, technical, and analytical support. This is a Request for Quotations (RFQ) and does not commit the Government to pay for quotation preparation costs.

• Administrative, technical, and analytical support for the Joint Staff, J3, N2C3.

• The Performance Work Statement (PWS) is detailed in Attachment 1.

• Security requirements include Top Secret with access to Sensitive Compartmentalized Information (TS/SCI).

• The Government contemplates award of a Firm, Fixed-Price Task Order.

• The contract includes a Base Period and four Option Periods.

• The total duration, including options, shall not exceed 60 months.

• This is a two-step process:

  • Step One: Submit a description of experience (max 2 pages) and attestation of being a Small Business SeaPort NxG Prime Contract Holder. Deadline: 12 February 2026, 5:00 PM EST. Submissions via email to martyn.t.piggott.civ@us.navy.mil (CC: david.m.benham.civ@us.navy.mil).
  • Step Two: Viable competitors from Step One will be invited to submit a technical (non-price) and price quote.

• Quote Submission Deadline: 27 February 2026, 5:00 PM EST via email to martyn.t.piggott.civ@us.navy.mil (CC: david.m.benham.civ@us.navy.mil).

• Questions Deadline: 20 February 2026.

• Evaluation: Quotes will be evaluated based on Management Approach and Past Performance (equal importance), and Price. Non-price factors are considered more important than price. A rating less than "Acceptable" in any non-price factor or less than "Satisfactory Confidence" in Past Performance will render a proposal ineligible.

• This solicitation is a small business set-aside.

• Only small business SeaPort MAC holders are eligible.

• Quoters may submit questions via email to martyn.t.piggott.civ@us.navy.mil (CC: david.m.benham.civ@us.navy.mil).

• Responses to questions will be provided via amendment.

• The PWS is detailed in Attachment 1.

• A Past Performance Information Form is attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing administrative, technical, analytical, and policy support to the Joint Staff J3 Directorate. The support is crucial for Nuclear and Global Joint Command & Control (C2), Common Operational Picture (COP), and National Military Command Center (NMCC) missions. It also covers the development, alignment, and implementation of C2 policies, procedures, and modernization initiatives.

• Provide support for C2 policy, system development, NMCS/NC3 integration, and related initiatives.

• Offer systems-engineering expertise and technical assistance, including participation in procurement-sensitive meetings.

• Support the Global Joint C2 (GJC2) Branch, acting as secretariat for the C2 Executive Steering Council (C2 ESC) and supporting the C2 Council of Colonels.

• Provide support for various C2 systems including GCCS-J, DJC2, and IBS.

• Support the Systems Branch in areas of operations and requirements, engineering and architecture, and integration and policy.

• Provide Systems-Engineering expertise and Technical Assistance (SETA) support.

• Base Period: March 28, 2026 - March 27, 2027

• Option Periods I-IV extend through March 27, 2031.

• Primary Place of Performance: Joint Staff, Room MA924, The Pentagon, Washington, D.C.

• Contractor personnel must possess a final Top Secret (TS) Clearance with SCI eligibility, based on an investigation within the last 5 years.

• Foreign Nationals are prohibited from working on classified and unclassified portions of this contract.

• A TOP SECRET facility clearance is required.

• Specific personnel require access to Nuclear Command and Control - Extremely Sensitive Information (NC2-ESI).

• Contractor personnel must wear required Pentagon security badges daily.

• Deliverables include Weekly Activity Reports, Meeting Notes, Integrated Project Schedules, Monthly Progress Reports, Comment Resolution Matrix, DSSWG Technical Brief, Nuclear C2 portfolio updates & Recommendations Memoranda, and Global C2 Stakeholder – Alignment Report.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) designed to ensure the government has an effective and systematic method for monitoring contractor performance on services defined in a Performance Work Statement (PWS). Its primary use is to verify that the contractor is performing all required services in a timely, accurate, and complete manner.

• Critical Performance Processes and Requirements: Focuses on the timely, accurate, and thorough completion of all contract/task order requirements.
• Performance Standards: Assesses performance based on:
  • Schedule: Adherence to established due dates and milestones.
  • Deliverables: Compliance with specifications in the contract/task order and Quality Control Plan (QCP), ensuring required content, quality, timeliness, and accuracy.
  • Past Performance: Evaluation of the contractor's record regarding contract requirements, workmanship, schedule adherence, administrative aspects, cooperative behavior, customer satisfaction, and business-like concern for customer interests, as per FAR 42.15.

Performance is measured through various elements:

• Contractor Quality Control Plan (if applicable): QC activities, inspections, and corrective actions are monitored.
• Contract Deliverables: 100% inspection of all contract deliverables is conducted, with an acceptable quality level of over 95% submitted timely and without rework.
• Overall Contract Performance: Assessed annually by the Contracting Officer's Representative (COR) to determine if it warrants a "Satisfactory" or higher rating.
• Invoicing: Monthly invoices are reviewed for timeliness and accuracy, with a 100% accuracy requirement.

Primary methods include random or planned sampling, periodic inspections, and validated customer complaints.

• Incentives/Disincentives: Unsatisfactory performance, as reflected in annual reports (CPARS), may lead to contract termination, loss of future contracts, or non-exercise of options. Contract Discrepancy Reports (CDRs) may be issued for non-acceptable items, requiring a written response from the contractor on preventative measures.
• Corrective Actions: The government can require the contractor to replace or correct work failing to meet contract requirements at no additional cost.

Other / Unclassified

This document is a Contract Administration Plan (CAP) for Fixed Price Contracts. It delineates the duties and responsibilities of various government personnel involved in contract administration, including the Procuring Contract Office (PCO), Contract Administration Office (CAO), paying office, Contracting Officer's Representative (COR), and Technical Assistant (TA).

This document is crucial for bidders as it clarifies the points of contact and the roles each plays in managing the contract post-award. Specifically, it outlines:

• PCO Responsibilities: Pre-award duties, questions during pre-award, FOIA inquiries, changes to contract terms, and post-award conferences.
• CAO Responsibilities: General contract administration as per FAR and DFARS, excluding areas assigned to COR or others.
• Paying Office: Responsible for invoice payments after acceptance.
• COR Responsibilities: Technical interface, contract surveillance, invoice review and acceptance, developing statements of work for modifications, and administrative duties such as maintaining contract files and correspondence. The COR is the primary technical point of contact but cannot issue contractual changes.
• Technical Assistant (TA): Provides routine administration and monitoring assistance to the COR, identifying deficiencies, reviewing deliverables, and assisting with reports, but cannot provide technical direction.

Understanding these roles helps bidders know who to contact for different issues and what to expect regarding contract oversight and administration.