Air and Water Cooled Chiller Maintenance, Goodfellow AFB, TX
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is seeking proposals for Air and Water Cooled Chiller Maintenance Services at Goodfellow Air Force Base, TX. This is a 100% Total Small Business Set-Aside acquisition, with a single award anticipated to the lowest-priced, technically acceptable offeror. The contract will cover annual preventive maintenance and repairs for approximately 31 air-cooled and 9 water-cooled chillers. Quotes are due by March 9, 2026, at 1:00 PM CST.
Scope of Work
The contractor will provide all necessary items, materials, personnel, and services for annual preventive maintenance (PM) of air-cooled and water-cooled chillers. Key tasks include:
- Verification of chiller details, inspection, testing, cleaning, and minor repairs.
- Specific PM tasks for air-cooled chillers (e.g., compressor motor testing, electrical checks, coil cleaning).
- Specific PM tasks for water-cooled chillers (e.g., condenser tube inspection/brushing, water flow rate checks).
- Eddy Current testing for water-cooled chillers: every four years for evaporators (Option Year 3) and every two years for condensers (Base Year, Option Years 2 & 4).
- Providing itemized repair quotes for units that cannot be returned to operational status.
- Adherence to industry standards, manufacturer specifications, and relevant codes (ASME, NFPA, ASTM).
Contract & Timeline
- Contract Type: Single award, Firm Fixed Price (as per Solicitation).
- Set-Aside: 100% Total Small Business Set-Aside.
- Period of Performance: April 1, 2026 - March 31, 2031 (Base year + 4 option years).
- Place of Performance: Goodfellow AFB, San Angelo, TX.
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19,000,000 size standard.
- Published Date: February 13, 2026.
Key Dates & Actions
- BAL Template Submission: February 26, 2026, 12:00 PM CST (to attend site visit).
- Pre-Quote Site Visit: March 3, 2026, 9:00 AM CST at Bldg 707, Goodfellow AFB. Attendees must arrive 15 minutes early.
- Questions Due: March 4, 2026, 1:00 PM CST.
- Answers Posted: March 5, 2026, 1:00 PM CST.
- Quotes Due: March 9, 2026, 1:00 PM CST.
Evaluation Criteria
Award will be made to the Lowest Price Technically Acceptable (LPTA) offeror. Evaluation factors include Price and Technical Acceptability, with technical acceptability being less important than price. Technical proposals will be rated "Acceptable" or "Unacceptable" based on meeting minimum requirements and specifications in the PWS.
Submission Requirements
Quotes must be emailed to SSgt Robert Cosper (robert.cosper@us.af.mil) and TSgt Elzara Kimalova (elzara.kimalova@us.af.mil) and include:
- Price Quotation: Proposed unit prices in the Solicitation (FA303026Q0003).
- Technical Requirements: A cover letter (company legal name, RFQ number, SB status, POC, CAGE code) and technical documentation (max 20 pages) addressing PWS requirements and FAR Clause 52.212-2. Also, a statement on PWS exceptions/amendments.
Personnel & Compliance
Contractor personnel must possess valid EPA Universal Certification and a Mechanical Contractors License. A minimum crew of 1 Lead Technician and 1 Helper is required. Compliance with safety, environmental, hazardous material handling regulations, and base access procedures is mandatory. Wage Determination 2015-5251 (Rev. 28) for Texas counties Irion and Tom Green applies.