Air and Water Cooled Chiller Maintenance, Goodfellow AFB, TX

Amendment / Modification

This amendment (0001) to solicitation FA303026Q0003, originally dated February 20, 2026, has the following purposes:

• To attach the Questions and Answers Document.

• To attach Attachment 5, which is the GAFB Chillers Inventory.

• Questions and Answers Document (new attachment)

• Attachment 5 - GAFB Chillers Inventory (new attachment)

• All other terms and conditions remain unchanged.

• The effective date of this amendment is March 5, 2026.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Air and Water Cooled Chiller Maintenance services at Goodfellow AFB, TX. A single award will be made on a 100% Total Small Business Set-Aside basis to the lowest-priced, technically acceptable offeror.

• The offeror must provide all items, materials, personnel, and services as specified in Attachment 1, Performance Work Statement (PWS).

• Services include PM Water-Cooled Chiller, PM Air-Cooled Chiller, and Eddy Current Tests (ECT) for Condensers and Evaporators.

• The contract includes a base period and four option years.

• Period of Performance: 1 April 2026 - 31 March 2031 (Base + 4 Option Years).

• Pricing Arrangement: Firm Fixed Price for all CLINs.

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors)

• Size Standard: USD 19,000,000.00

• Offer Due Date: 9 March 2026, 1:00 PM CST.

• Submission Method: Quotes must be emailed to SSgt Robert Cosper (robert.cosper@us.af.mil) and TSgt Elzara Kimalova (elzara.kimalova@us.af.mil).

• Evaluation Factors:

  • Price (Most important)
  • Technical Acceptability (Less important than price)

• Evaluation of Options: The total price for all options will be added to the total price for the basic requirement for evaluation purposes.

• This acquisition is a 100% Total Small Business Set-Aside.

• A HUBZone price evaluation preference may apply unless waived.

• A pre-quote site visit is scheduled for 3 March 2026 at 09:00 AM CST. Attendance requires submission of a Base Access Letter (BAL) by 26 February 2026.

• Questions are due by 4 March 2026, 1:00 PM CST. Answers will be posted by 5 March 2026.

• Offerors must include a cover letter with company legal name, RFQ number, small business status, point of contact, and CAGE code.

• Technical requirements must be addressed with documentation not exceeding 20 pages, referencing FAR Clause 52.212-2 and Attachment 3.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the Air and Water Cooled Chiller Maintenance opportunity (FA303026Q0003).

• Water Availability: Water hook-ups are available for washing coils.
• Chiller Location: All chillers are at ground level.
• Eddy Testing: Timelines for Eddy testing are detailed in the attached PWS and CLINs.
• Contract Incumbency: This is a recompete of a contract previously awarded in FY21 (FA303021F0010).
• Chiller Age: Specific age data is not available from 17 CES, but serial numbers are provided in the PWS.
• Cooler List Accuracy: Refer to Attachment 5 - GAFB Chillers Inventory for accuracy; this attachment will be incorporated into the awarded PWS.
• POCs: Contact SSgt Cosper (Contract Specialist) at robert.cosper@us.af.mil or TSgt Elzara Kimalova (Contracting Officer) at elzara.kimalova@us.af.mil.
• Tube Size & Quantity: Most tubes are 5/8". The number of tubes varies by chiller tonnage and will require the contractor to determine based on model and serial number.
• Quantities for Pricing: Refer to Attachment 5 – GAFB Chillers Inventory. Chillers not in operational status do not require maintenance.

This Q&A document clarifies several aspects of the solicitation, including requirements related to Eddy testing, chiller inventory, and the scope of maintenance for operational status chillers. Bidders should consult Attachment 5 and the PWS for detailed information.

Form / Attachment / Pricing Sheet

This document provides an inventory of air-cooled and water-cooled chillers, detailing their specifications, installation dates, and operational status. It appears to be an attachment to a larger solicitation or contract, likely for maintenance, repair, or replacement of HVAC equipment.

• Air-Cooled Chillers: Lists equipment ID, building, description, location, installation date, manufacturer, model, serial number, tonnage, refrigerant type and quantity, and service month.
• Water-Cooled Chillers: Lists equipment ID, building, description, location, installation date, manufacturer, model, serial number, tonnage, refrigerant type and quantity, and service date.
• Operational Status: Indicates "Not operational" for some units (highlighted in red) and "Revised information" for others (highlighted in yellow).
• PM Maintenance Hours: Provides estimated hours for preventative maintenance based on chiller type and tonnage.

This inventory is crucial for bidders to understand the existing HVAC infrastructure. It helps in assessing the scope of work for any potential maintenance, repair, or replacement contract, identifying specific equipment that may require attention, and estimating the resources needed. The operational status and maintenance hours provide insights into the current condition and service requirements of the chillers.

Solicitation / RFP / RFQ

This solicitation seeks offers for Air and Water Cooled Chiller Maintenance services at Goodfellow AFB, TX. A single award will be made as a 100% Total Small Business Set-Aside.

• Provision of all items, materials, personnel, and services as specified in Attachment 1, Performance Work Statement (PWS).

• Services include maintenance for Air and Water-Cooled Chillers.

• Contract Type: Firm Fixed Price (indicated by "Pricing Arrangement: Firm Fixed Price" in the CLIN table).

• Period of Performance: April 1, 2026 - March 31, 2031, with four (4) option years.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19,000,000.00.

• Offer Due Date: March 9, 2026, at 1:00 PM CST.

• Quotes must be submitted via email to SSgt Robert Cosper (robert.cosper@us.af.mil) and TSgt Elzara Kimalova (elzara.kimalova@us.af.mil).

• Evaluation Factors: Price and Technical Acceptability. Technical Acceptability is less important than price.

• Evaluation of options will add the total price for all options to the total price for the basic requirement.

• This acquisition is a 100% Total Small Business Set-Aside.

• A pre-quote site visit is scheduled for March 3, 2026, at 09:00 AM CST. Attendance requires submission of a Base Access Letter (BAL) by February 26, 2026.

• Questions are due by March 4, 2026, at 1:00 PM CST, with answers posted by March 5, 2026, at 1:00 PM CST.

• Key attachments include the Performance Work Statement (PWS), Wage Determination, Evaluation Criteria, and a BAL Template.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing annual preventive maintenance (PM) services for Air-Cooled and Water-Cooled Chillers at Goodfellow Air Force Base, San Angelo, Texas, for Fiscal Year 2026.

• Perform annual preventive maintenance on approximately 31 air-cooled chillers and 9 water-cooled chillers.

• Services include verification of chiller details, inspection, testing, cleaning, and minor repairs.

• Specific tasks for air-cooled chillers include compressor motor testing, electrical connection checks, safety device inspection, leak checks, refrigerant level checks, oil analysis, coil cleaning, fan blade inspection, and condenser motor testing.

• Specific tasks for water-cooled chillers include similar checks plus condenser tube inspection/brushing, water flow rate checks, and pressure reducing valve checks.

• Eddy Current testing for water-cooled chillers is required every four years for evaporators (during Option Year 3) and every two years for condensers (during the base year and Option Years 2 and 4).

• Contractors must provide an itemized repair quote for any units that cannot be returned to fully operational status.

• The contractor must achieve 98% completion of annual preventive maintenance.

• An in-brief to the CO/COR is required seven business days prior to work commencement.

• Eddy Current testing must be 100% completed with PM.

• Work areas must be maintained at 95% cleanliness.

• Reports must be submitted within five business days of work completion.

• Refrigerant Management Service Reports must be provided to the COR at the time of refrigerant charge correction.

• Recommendation statements and repair estimates for unexpected equipment failure must be provided within five business days of notification.

• Services are to be performed throughout the Period of Performance (PoP) at Goodfellow Air Force Base, San Angelo, Texas.

• Standard hours of operation are Monday-Friday, 0730-1630, with availability for after-hours response to emergencies.

• Contractor personnel must possess valid EPA Universal Certification and a Mechanical Contractors License.

• A minimum crew of 1 Lead Technician and 1 Helper is required.

• Contractors must adhere to industry standards, manufacturer specifications, and relevant codes (ASME, NFPA, ASTM).

• Strict adherence to safety, environmental, and hazardous material handling regulations is required.

• Personnel must comply with all installation security requirements, including base access procedures and potential background checks.

• Contractors must wear appropriate identification.

• Government-furnished equipment (refrigerant) will be provided if a chiller is found to be low during PM. The contractor is responsible for all other tools, supplies, labor, etc.

• Contractors must report labor hours via the Enterprise Contractor Manpower Reporting Application (eCMRA).

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas when performing contract work subject to the Service Contract Act.

• Wage Determination Number: 2015-5251, Revision No.: 28
• Date of Last Revision: 12/03/2025
• State: Texas
• Area: Texas Counties of Irion, Tom Green
• Occupational Listings: Includes a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Electrician, Computer Operator, Firefighter, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed, including hourly, weekly, and monthly rates, and notes on Executive Orders (EO 13706 and EO 13658) that may apply.
• Footnotes: Several occupations have numbered footnotes providing additional context or clarifying applicability (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay Differential, Uniform Allowance).
• Conformance Process: Outlines the procedure for contractors to request wage rates for classifications not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing contract work in the specified counties of Texas. It directly impacts the pricing of proposals by establishing mandatory wage and fringe benefit rates for various job classifications. Bidders must ensure their proposed labor rates meet or exceed these minimums to comply with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document outlines the evaluation criteria for the solicitation, specifically detailing the Lowest Price Technically Acceptable (LPTA) procedures that will be used to award the contract. It explains how offerors' proposals will be assessed based on price and technical acceptability.

• Evaluation Factors: The evaluation will consider three factors: Price, Technical, and Past Performance (though Past Performance is not detailed in the provided excerpt).
• Price Evaluation: Offerors' Total Evaluated Price (TEP) will be calculated. Pricing will be ordered from lowest to highest, and subjected to price reasonableness and realism analysis. Methods for this analysis include comparative analysis, historical prices, Independent Government Cost Estimate, and commercial price lists.
• Technical Evaluation: Technical proposals will be evaluated using Attachment 1, Performance Work Statement (PWS). Each quote will receive an "Acceptable" or "Unacceptable" rating. An "Acceptable" quote meets the minimum requirements of the solicitation and all specifications in Attachment 1, PWS.
• Specific Technical Requirements: The document highlights several key technical understandings and capabilities required of the contractor, including:
  • Providing a Project Manager (PM) for chiller operational status.
  • Performing maintenance and repairs according to industry standards and PWS requirements.
  • Delivering comprehensive Annual PM Reports.
  • Conducting Spectrographic Oil Analysis and Eddy Current Testing.
  • Providing a certified crew (Lead Technician, Helper).
  • Adhering to safety and environmental regulations (OSHA, AFMAN 91-203), including HAZMAT protocols.
  • Managing on-site activities, including In/Out Briefs and maintaining clean work areas, and complying with security protocols.

This document is crucial for bidders as it defines the specific criteria and methodology the government will use to evaluate their proposals. Understanding these evaluation factors, particularly the LPTA approach and the detailed technical requirements, is essential for preparing a compliant and competitive offer. Bidders must ensure their proposals clearly demonstrate technical acceptability and competitive pricing according to the outlined procedures.

Form / Attachment / Pricing Sheet

This document is a memorandum requesting unescorted base access for a guest requiring access for a pre-contract site visit. It serves as a formal request to the 17 SFS/S5 for visitor passes.

• Sponsor: 17 CONS
• Request Type: Unescorted Base Access Pass for Non-ID card holding guest.
• Purpose of Visit: Pre-Contract site visit.
• Contract Information: Washer and Dryer Lease and Maintenance, Contract# FA303025Q0021.
• Site Visiting: Basewide, specifically Building 448, 17th Contracting Squadron, and various communications manholes.
• FPCON: B
• Visitor Information: Includes Name (Public, John Q.), DOB, State/DL or ID#, Last 4 SSN, and Date(s) of Entry with Days/Hours.
• Vehicle Access: Confirms authorized operators will have a valid driver's license, current vehicle registration, and valid insurance.
• Pass Return: Sponsor will ensure passes are returned upon completion or termination of the visit.
• Contact: SSgt Robert Cosper at (325) 654-4422.

This document is relevant to bidders as it outlines the process and requirements for obtaining base access for a pre-quote site visit related to the "Washer and Dryer Lease and Maintenance" contract (FA303025Q0021). Potential bidders need to be aware of these access procedures and ensure their personnel have the necessary documentation for entry to conduct site visits.