Air Conditioning system replacement in Paris US Embassy Offices

Statement of Work (SOW) / Performance Work Statement (PWS)

The U.S. Embassy in Paris requires the replacement of the Air Conditioning (A/C) system in six offices located at 2 Avenue Gabriel, 75008 Paris.

• Remove existing Airwell window AC units (Model AWWR-WFD012-C11).

• Furnish and install 6 new indoor units on the second floor.

• Furnish and install one new condenser on the third-floor terrace.

• Furnish and install condensate pumps as needed.

• Furnish and install refrigerant lines and electrical cables for all units.

• Furnish and install new circuit breakers and wired remote controls for each indoor unit.

• Evacuate the existing system, test for leaks, and commission the new system.

• Maintain the new installation for one year, including four quarterly maintenance visits.

• All products must comply with relevant European Standards.

• Condensate pumps must be installed according to manufacturer's recommendations.

• Wired remote control locations must be approved by the COR.

• Leak tests must be performed under pressure compliant with manufacturer's recommendations.

• Electrical testing must be carried out by licensed persons.

• Commissioning includes testing all modes (heating, cooling, fan, dry, auto) and blade swing function.

• The work is to commence within 30 calendar days of contract award.

• The entire work must be completed no later than 30 calendar days after commencement.

• The location is the U.S. Embassy, Paris, France, specifically offices A211, A211a, A211b, A212, A213, and A213a on the second floor, with the condenser on the third-floor terrace.

• Contractor must provide a "Safety and health protection plan" (PPSPS).

• Electricians must hold "Certificat d'habilitation électrique" with B2V+BR certifications.

• All work must comply with applicable French and European building regulations, including UTE C-18-510 and UTE C-15-100 standards for electrical work.

• Contractor must provide a resource-loaded work schedule.

• All employees working on-site must have their identification information submitted for an approved Visitor Roster.

• Debris must be disposed of according to French regulation, with a certificate of disposal provided to the COR.

• Technicians must provide certificates of competence for electrical certifications and refrigerant fluid handling.

• The contractor must train up to three persons on the use of the remote control.

• A one-year warranty on parts and labor is required, with four maintenance visits during the warranty year.

• Corrective maintenance response time is no longer than 3 calendar days.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for the replacement of the Air Conditioning (AC) System in offices located at the U.S. Embassy in Paris. The U.S. Government intends to award a contract/purchase order to the responsible company submitting the lowest priced, acceptable offer.

• Replacement of the Air Conditioning System in offices at the U.S. Embassy in Paris.

• The scope of work is detailed in Attachment 1 (Statement of Work/Specifications and Drawings).

• Type of Contract: Firm-fixed-price.

• Payment Currency: Euros.

• Performance Period: Within 30 calendar days of award, to be completed within 60 calendar days.

• Proposals are due by March 6, 2026, at 16:00 local French time.

• Proposals must be submitted electronically to ParisContracting@state.gov.

• Submission format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) file format.

• File size limit: 30MB per email; larger submissions must be sent in multiple emails.

• Required documents for quotation consideration include: SF-1442, Section B (Pricing), Section L (Representations and Certifications), and additional information as required in Section J.

• Offerors must be registered in the System for Award Management (SAM) database prior to submission.

• Evaluation will be based on the lowest priced, technically acceptable, responsible offeror.

• No specific set-aside is mentioned.

• Offerors must be technically qualified and financially responsible.

• Specific qualifications include: understanding English and French, established business in France (or a subcontractor with a presence in France), SAM registration, prior electrical and HVAC installation experience in France, and technician qualifications.

• A site visit is scheduled for February 20, 2026, at 10:30 local time. Contact Anne Hibert at ParisContracting@state.gov by February 19, 2026, 14:00 local time for information or to arrange entry.

• Proposals must be in English.

• Offerors must provide proof of SAM registration.

• Offers must allow at least 90 calendar days for Government acceptance after the due date.