Air Show VIP Tent Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is soliciting quotes for Air Show VIP Tent Rental services at Hill Air Force Base, UT. This requirement supports the "2026 Warriors Over the Wasatch Airshow" by providing a first-class environment for distinguished guests. This is a Total Small Business Set-Aside. Quotes are due by February 11, 2026.
Scope of Work
The contractor shall provide all equipment, materials, and labor for the delivery, setup, teardown, and removal of temporary tents, tables, chairs, linens, and outdoor furniture for the Commander's VIP Tent. Specific items include:
- One 30’ x 50’ and one 30’ x 60’ white canopy tent.
- Sixteen 1800 lb. cement bases for anchoring.
- 475 white plastic folding chairs, 6 three-person wicker couches, and 12 one-person wicker outdoor chairs.
- 40 60-inch round tables and 6 outdoor wooden side/end tables.
- 26 red, 26 white, and 28 blue round linens sized for 60-inch tables. Services include full installation by June 25, 2026, and complete removal by June 29, 2026.
Contract & Timeline
- Contract Type: Firm Fixed Price (Request for Quote - RFQ)
- Period of Performance: June 25, 2026, to June 28, 2026 (event dates June 27-28, 2026)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 532289 (Tent and Party Rental)
- Size Standard: $13,000,000 Annual receipts
- Questions Due: February 9, 2026, at 12:00 p.m. MST
- Quotes Due: February 11, 2026, at 11:30 p.m. MST
- Published Date: February 4, 2026
Evaluation Criteria
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Offers will first be evaluated for technical acceptability based on:
- Price (as part of technical approach, but also evaluated separately)
- Past performance at similar events
- Technical approach Only technically acceptable offers will have their prices evaluated, and the award will go to the responsible offeror with the lowest evaluated price among them.
Submission & Contact
Quotes must be submitted via email to susan.murphy.6@us.af.mil and odalys.molina@us.af.mil. Primary Contact: Susan Murphy (Susan.Murphy.6@us.af.mil, 801-596-7004) Secondary Contact: Odalys Molina (odalys.molina@us.af.mil, 801-777-3536)