Air Show VIP Tent Rental

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for "Air Show VIP Tent Rental" services. The government is procuring equipment, materials, and labor for the delivery, setup, and tear-down of temporary tents, tables, chairs, linens, and outdoor furniture for the "2026 Warriors Over the Wasatch Airshow."

• Provision of temporary tents, tables, chairs, linens, and outdoor furniture.

• Delivery, setup, tear-down, and removal of all provided equipment.

• Services are required for the "2026 Warriors Over the Wasatch Airshow."

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: June 25, 2026, to June 28, 2026.

• Quotations are due by close of business on February 11, 2026.

• The document references "See Schedule" for specific details, which is not fully provided in the extracted text but is indicated as Item 0001.

• Evaluation criteria are not detailed in the provided sections.

• This is a 100% Small Business Set-Aside.

• NAICS Code: 532289 (Tent and Party Rental).

• Size Standard: USD 13,000,000.00 Annual receipts.

• The document includes standard FAR and DFARS clauses related to contract administration, payment, and representations and certifications.

• Section J lists "FY26 Air Show Tents SOW" as an attachment, dated February 02, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

The objective is to provide a first-class and professional environment for hosting state and local leaders, senior leadership, and other distinguished guests during the 2026 Warriors Over the Wasatch Airshow.

The contractor shall provide all equipment, materials, and labor for the delivery, setup, teardown, and removal of temporary tents, tables, chairs, linens, and outdoor furniture for the Commander's VIP Tent. Specific items include:

• Tents: One 30’ x 50’ and one 30’ x 60’ white canopy tent.
• Anchoring: Sixteen 1800 lb. cement bases.
• Seating: 475 white plastic folding chairs, 6 three-person wicker couches, and 12 one-person wicker outdoor chairs.
• Tables: 40 60-inch round tables and 6 outdoor wooden side/end tables.
• Linens: 26 red, 26 white, and 28 blue round linens sized for 60-inch tables.

Services include delivery, installation, dismantling, and removal of all provided items.

• Event Dates: 27-28 June 2026

• Setup Completion: No later than 25 June 2026

• Removal Completion: No later than 29 June 2026

• Place of Performance: Flight line at Hill Air Force Base, Utah, at a government-designated location.

• Insurance: Contractor must maintain sufficient insurance valid through the period of performance and hold the U.S. Air Force harmless for negligence.

• Base Access: Contractor personnel are subject to base access requirements, including potential background vetting and proof of identification.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from Hill Air Force Base for Air Show VIP Tent Rental. The government intends to award a Firm Fixed Price Contract on a Lowest Price Technically Acceptable (LPTA) basis. The requirement is a 100% Small Business Set-Aside.

• Rental of Airshow VIP Tents.

• Full installation must be completed no later than 25 June 2026.

• Complete removal must be completed no later than 29 June 2026.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but installation and removal dates are provided.

• Estimated Value: Not stated.

• Proposal Due Date: 11 February 2026 at 11:30 p.m. MST.

• Questions Due Date: 9 February 2026 at 12:00 p.m. MST.

• Submission Method: Quotes must be submitted via email to susan.murphy.6@us.af.mil and odalys.molina@us.af.mil.

• Evaluation: Lowest Price Technically Acceptable (LPTA). Only the lowest priced proposal will be evaluated for technical acceptability, followed by the next lowest if necessary. Only one award will be made.

• This requirement is a 100% Small Business Set-Aside.

• NAICS Code: 532289.

• The document references an attached Statement of Work (SOW).

• Applicable provisions and clauses include FAR 52.204-24, DFARS 252.232-7006 (Wide Area Workflow Payment Instructions), AFFARS 5352.201-9101 (AFSC Hill Ombudsman), FAR 52.204-24 (Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment), FAR 52.204-25 (Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment), and FAR 52.204-27 (Prohibition on a ByteDance Covered Application).