Airfield Data Management Server - BPA

Amendment / Modification

• The solicitation due date has been corrected.

• Solicitation/Contract Form: Response Due Date

• The proposal submission deadline has been extended from March 10, 2026, to March 16, 2026, at 3:00 PM CST.

Solicitation / RFP / RFQ

This solicitation (FA812626Q0023) is for an Airfield Data Management Server Blanket Purchase Agreement (BPA). The government is procuring an "Airfield Data Management Server in accordance with Items List."

• The primary deliverable is an "Airfield Data Management Server."

• Specific requirements will be detailed in the "Items List" and "Schedule of Supplies."

• The contract type is anticipated to be a Firm Fixed Price BPA.

• The solicitation incorporates FAR clauses by reference, including:

  • FAR 52.212-1 (Instructions to Offerors-Commercial Products and Commercial Services)
  • FAR 52.212-2 (Evaluation-Commercial Products and Commercial Services)
  • FAR 52.212-4 (Terms and Conditions-Commercial Products and Commercial Services)
  • FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to the Acquisition of Commercial Items)

• DFARS clauses are also incorporated by reference and full text, including those related to electronic submission of payment requests (DFARS 252.232-7003, 252.232-7006).

• Unique Item Identification and Valuation (DFARS 252.211-7003) is required.

• Offer Due Date: March 10, 2026, at 03:00 PM local time.

• Evaluation will be based solely on price, with the lowest total evaluated price (TEP) being the primary factor.

• Quotes must be complete and conform to all solicitation requirements, terms, conditions, representations, and certifications to be considered eligible for award.

• The government reserves the right to conduct interchanges if deemed necessary.

• The government intends to award up to three contracts.

• This acquisition is set aside 100% for Small Business.

• The North American Industry Classification System (NAICS) code is 541512, with a size standard of USD 34,000,000.00.

• The solicitation includes specific instructions regarding delivery to Tinker Air Force Base, including "Truck Entry Gate" (Gate 33) information and contractor ID badge requirements.

• Packaging and marking instructions are provided.

• Attachments include an "Items List," "Total Estimated Price (TEP) Worksheet," and "BPA Schedule of Supplies."

Form / Attachment / Pricing Sheet

This document is an item list for a Blanket Purchase Agreement (BPA) related to airfield data. It details specific equipment and associated items that may be procured under the BPA.

• Item #: Sequential numbering of items.
• Item: Specific product code or model number.
• Manufacturer: The company that produces the item.
• Description: A brief explanation of the item, including model specifics and key features.
• Unit of Issue: The unit in which the item is sold (e.g., Each).

This list provides potential vendors with specific product information, including manufacturers and detailed descriptions, for equipment that may be required under the BPA. Bidders can use this information to understand the types of hardware being considered, identify potential suppliers, and prepare for potential future requirements or pricing submissions related to these items.

Form / Attachment / Pricing Sheet

This document is Attachment 1, the Total Evaluated Price (TEP) Worksheet for Solicitation # FA8126-26-Q-0023 for Airfield Data Management Server BPA at Tinker AFB, OK. Bidders are instructed to complete this worksheet using unit prices from their completed Price List. The TEP derived from this worksheet will be used in the government's evaluation, in accordance with the Addendum to FAR Provision 52.212-2 found in the solicitation document.

• The worksheet lists specific CLINs (Contract Line Item Numbers) for IT hardware, including servers, UPS units, firewalls, network switches, and terminal servers.
• For each CLIN, an estimated yearly quantity is provided.
• Columns for 'Price' and 'Total' are included for bidders to fill in.
• A 'Total Year One' sum is indicated.

This worksheet is critical for bidders to calculate and submit their pricing. It directly impacts the Total Evaluated Price, which is a key component of the government's evaluation process as outlined in the solicitation. Bidders must accurately populate this form with their proposed pricing to be considered for this opportunity.

Form / Attachment / Pricing Sheet

This document outlines the "Schedule of Supplies" for a Blanket Purchase Agreement (BPA) for Airfield Data Management Servers. It details the terms and conditions under which the government can place orders against this BPA.

• Negotiation Authority: 10 U.S.C. 2304(g) as implemented at FAR 13.303.
• Definitions: Clarifies terms such as BPA, Call, and Caller.
• Description of Agreement: Specifies the provision of Airfield Data Management Servers.
• Effective Period: Up to five (5) years.
• Total Value: Not to exceed $7,230,840.10.
• Authorized Callers: Limited to Tinker AFB's Maintenance Contracting Branch (AFSC/PZIM) unless otherwise specified.
• Purchase Limitation: Individual calls shall not exceed the total BPA value.
• Government Extent of Obligation: Obligated only to the extent of authorized calls made and completed.
• Contractor Extent of Obligation: Pricing must be competitive; price lists may be updated quarterly. All calls must be fulfilled. Unauthorized calls will not be honored.
• Cancellation: Requires 30 days' written notice from either party.
• Request For Quote (RFQ): RFQs will be issued for requirements, with quotes due within three business days (or 24 hours for urgent needs). Responses must include pricing and terms.
• Calls: Calls can be written or oral (followed by written documentation). The government may rotate calls among BPA holders, compete calls, or issue calls directly.
• Deliveries: Items will be delivered to Tinker AFB, OK, with specific address and coordination instructions provided. Delivery tickets must contain detailed information.
• Inspection and Acceptance: At destination (Tinker AFB, OK).
• Invoices: To be submitted via Wide Area WorkFlow (WAWF) Online Application.

This document establishes the framework for a BPA. Potential bidders should review the terms, pricing requirements, ordering procedures, delivery locations, and invoicing methods to understand how to participate in and fulfill orders under this agreement. It outlines the government's intent for call placement and competition.