ALS SHB pulsed RF HPA

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the scope of work for the procurement of two pulsed RF High Power Amplifier (HPA) units for the Advanced Light Source (ALS) at Lawrence Berkeley National Laboratory (LBNL). These HPAs will replace existing tube-based systems and provide stable, controlled pulsed high power to the Sub-Harmonic Buncher cavities.

• Design, manufacture, test, and deliver two HPA systems.

• HPA-1: Operating at approximately 125 MHz, 25 kW pulsed flat top output power.

• HPA-2: Operating at approximately 500 MHz, 25 kW pulsed flat top output power.

• Both HPAs shall be based on the latest solid-state RF LDMOS or GaN FET technology.

• Vendor is responsible for all design, manufacturing, testing, and delivery, including procuring all necessary items, tools, jigs, fixtures, and test equipment. LBNL will not supply any materials or parts.

• The vendor must comply with specifications and requirements in the SHB RF pulsed HPA Engineering Specification Document (ESD) and other applicable documents.

• Vendor responses to the RFP must indicate full, partial, or no compliance with each requirement ID in the ESD, providing reasons for noncompliance.

• The contract will be a firm fixed-price contract in USD.

• Milestone payments will be dependent on successful completion of progressive milestone stages.

• The contract period is not explicitly stated, but LBNL expects a maximum delivery time of one year after receipt of order (ARO).

• Deliverables are for LBNL at the Advanced Light Source.

• Design Reviews: Preliminary Design Review (PDR) within 3 months ARO, Final Design Review (FDR) about 6 months ARO.

• Testing: Includes NRTL inspections (preliminary and final), Factory Acceptance Test (FAT) including 100-hour continuous testing, and Site Acceptance Test (SAT).

• Documentation: Comprehensive documentation required in English, including schematics, mechanical drawings, parts lists, manuals (operation, troubleshooting, maintenance, hazards, handling, installation), and QA/QC documents.

• Warranty: Comprehensive, on-site (at LBNL) warranty for 3 years from written acceptance or 3.5 years from delivery, whichever occurs earlier.

• Quality Assurance: Vendor must maintain an effective QA/QC program meeting ISO-9001 standards and LBNL's Quality Assurance Program Description Document.

• Packaging & Shipping: Vendor responsible for all shipping costs, packaging, and insurance. HPAs must be shipped as completely assembled units, adequately secured, with shock/vibration indicators and data loggers.

• Installation & Commissioning: LBNL will perform installation and commissioning; vendor to provide guidance, instructions, and initial power-up procedures.

• Value Engineering: Vendor encouraged to recommend changes for performance, reliability, quality, safety, or cost improvements.

Other / Unclassified

This document, Section 260519.11, details the specifications for 600 Volt Conductors and Cable for electrical power, control, and lighting systems. It covers general requirements, references to applicable standards and codes, submittal procedures, quality assurance, coordination, delivery, storage, handling, product specifications, and execution details.

• Conductors: Single annealed copper conductor, minimum No. 12 AWG for power/lighting, No. 14 AWG for control. Stranded for No. 8 AWG and larger.

• Insulation: 600 volt, Type XHHW or THHN, with a maximum temperature rating of 75°C.

• Grounding: Equipment ground wire to be green insulated, similar construction to power conductors. System grounding grid to be bare stranded annealed copper.

• Color Coding: Specific color codes are mandated for phase, neutral, and ground conductors for 480Y/277V and 208Y/120V systems, using colored insulation or tape.

• Tray Cables: Must be TC rated for installation in trays per NEC-392.

• Wiring must be installed in compliance with the National Electrical Code and other applicable codes.

• Wiring must be enclosed in metallic raceways, cable trays, or conduits.

• Permanent wire labels are required for identification.

• Separate raceways for power/control and signal wiring are generally required.

• No wiring in ventilation ducts or plenums.

• Each feeder and branch circuit requires its own neutral conductor.

• Specific methods for splicing and terminating solid and stranded conductors are detailed, including requirements for lugs and connectors.

• Tests must be performed in the presence of an LBNL Inspector or representative.

• Installation must conform to NETA Standards.

• Insulation resistance tests (minimum 1 megohm) and ground grid resistance tests are required.

• Torque values at all terminations must be tested and recorded.

• Five copies of certified test results must be submitted.

• Final acceptance depends on satisfactory test results.

• Energization must follow an approved Equipment Energization Plan and EVAP.

• Energization tests include verifying voltages, phase rotation, and phase sequence.

This document outlines the specific technical requirements for electrical conductors and cables, including materials, installation methods, and testing procedures. Bidders must ensure their proposed solutions and installation plans comply with these detailed specifications to meet project requirements.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from Lawrence Berkeley National Laboratory (LBNL) seeks proposals for two Sub-Harmonic Buncher (SHB) pulsed Radio Frequency (RF) High Power Amplifiers (HPA). One unit is required at 125 MHz and the second at 500 MHz. These amplifiers are intended to replace existing tube-based amplifiers in the Advanced Light Source (ALS) LINAC system to improve performance, reliability, and serviceability. The acquisition is governed by LBNL's prime contract with the U.S. Department of Energy (DOE).

• Two 25 kW pulsed high-power solid-state amplifiers (125 MHz and 500 MHz).

• Design, fabrication, and commissioning of the amplifiers.

• Compliance with the Engineering Specification Document (ESD) AL-1887-8780 and Scope of Work (SOW) AL-1887-8783.

• Submission of a Quality Assurance Program (QAP).

• Compliance with sustainability-related requirements, including recycled content, biobased products, energy efficiency, and waste reduction.

• Estimated Subcontract term: 12 months, including design, fabrication, and commissioning.

• Contract value will be based on a combination of performance, quality/reliability, and cost.

• Proposal Due Date: May 8, 2026, no later than 3 PM Pacific Time.

• Offeror Questions Due: April 20, 2026.

• Proposals must be submitted via email to AMathias@lbl.gov.

• Proposals will be evaluated based on technical factors (ability to meet requirements, delivery & schedule, quality assurance, past performance) and price, with the goal of selecting the offeror providing the best overall value.

• The University reserves the right to award to other than the lowest price offeror.

• NAICS Code: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing.

• Small Business Size Standard: 1,250 employees.

• Offerors must complete the Small Business Program Representations clause.

• Proposals must be written in English and be clear, coherent, and detailed.

• Proposals will be valid for 60 days from the proposal due date.

• The University will not reimburse firms for proposal preparation costs.

• Offerors are advised that award may be made without discussions on proposals received.

• Specific enclosures to be submitted include the RFP SHB Pulsed RF HPA ESD Response Sheet, Past Performance Reference Information Form, Representations & Certifications, and Price Proposal Schedule.

Other / Unclassified

This document, "Chapter 14 ELECTRICAL EQUIPMENT SAFETY PROGRAM," outlines the policies, procedures, and requirements for ensuring the safe use and installation of electrical utilization equipment at Lawrence Berkeley National Laboratory (LBNL). It details the Electrical Equipment Safety Program (EESP), which is designed to meet Occupational Safety and Health Administration (OSHA) requirements.

While this document is not a solicitation or SOW, it establishes critical safety and compliance standards for any vendor or subcontractor providing or working with electrical equipment at LBNL. Key aspects relevant to potential bidders include:

• NRTL Listing Requirement: Emphasizes the preference and often requirement for equipment to be listed, certified, labeled, or accepted by a Nationally Recognized Testing Laboratory (NRTL).
• Unlisted Equipment Procedures: Outlines the rigorous inspection, survey, risk ranking, and approval processes required for any equipment not NRTL-listed.
• Procurement Language: Specifies that purchase orders and contracts must include language requiring NRTL-Listed equipment.
• Roles and Responsibilities: Defines the roles of various parties, including the Authority Having Jurisdiction (AHJ), EESP Program Manager, Equipment Supervisors, and Inspectors, who will oversee compliance.
• Appendices: Includes lists of NRTL marks, EESP inspection labels, contact information for EESP personnel, and a list of reputable manufacturers, which may be useful for vendors.

Vendors should be aware that compliance with this Electrical Equipment Safety Program is mandatory for any electrical equipment used at LBNL facilities.

Form / Attachment / Pricing Sheet

This document is a fixed-price subcontract for the "Sub-Harmonic Buncher Solid State High Power Amplifiers Advanced Light Source (ALS) RF Amplifier Replacement Project." It outlines the terms, conditions, and deliverables for the subcontractor.

• Ordered Items: Specifies two items: 125 MHz Sub-Harmonic Buncher Solid State High Power Amplifier and 500 MHz Sub-Harmonic Buncher Solid State High Power Amplifier. Quantities are 1.00 each, with price and total amount listed as TBD.
• Delivery Schedule: TBD for both items.
• Electrical Device Certification: Requires all electrical equipment to be NRTL listed, labeled, and certified.
• Price and Payment: Fixed price of $TBD. Invoices are to be emailed to APInvoice@lbl.gov within thirty days of delivery. Payment terms are 30 days upon compliant invoice submission.
• Subcontract Administration: Outlines procedures for notices, requests, and modifications, with the University Procurement Representative being the sole authorized party for modifications.
• Shipping Requirements: FOB Destination, Prepaid and Add. Shipments must be via U.S. flag air carrier or U.S. ocean vessel and a U.S. licensed common carrier at the subcontractor's expense. Specific shipping address provided.
• Environmentally Preferable Products and Services: Requires compliance with sustainability initiatives, including waste reduction, recycled content, energy efficiency, and minimizing hazardous substances. Specific packaging requirements are detailed, including prohibitions on certain foam packaging.
• Limited Rights Data and Restricted Computer Software: Incorporates FAR clause 52.227-14, requiring certification that no proposed data qualifies as limited rights data or restricted computer software.
• General Provisions: Incorporates by reference General Provisions for Commercial Supplies & Services.

This document details the specific items to be supplied, delivery expectations, payment terms, shipping instructions, and critical compliance requirements (e.g., electrical certification, environmental standards, packaging). Bidders must review these details to understand the full scope of work and obligations if they intend to respond to this opportunity.

Form / Attachment / Pricing Sheet

This document is Attachment B, the Price Proposal Schedule for the Advanced Light Source (ALS) RF Amplifier Replacement Project (RFP AM202603-25). It requires bidders to provide pricing for specific high-power amplifier components.

• Item 1: 125 MHz Sub-Harmonic Buncher Solid State High Power Amplifier (Quantity: 1)
• Item 2: 500 MHz Sub-Harmonic Buncher Solid State High Power Amplifier (Quantity: 1)
• Unit Price and Extended Price: Fields to be completed by the bidder for each item.
• Tariffs: A field to indicate applicable tariffs.
• Delivery Schedule: Bidders must provide a hard calendar date for standard delivery.
• Expedited Delivery Schedule: Bidders must indicate if expedited delivery is available, provide the revised timeline, and any associated incremental cost. If not available, state "Not Available."
• Total Firm Fixed Price: The sum of extended prices.

Bidders must complete this schedule accurately, including all pricing, delivery timelines (standard and expedited), and tariff information. The submission with a signature certifies the offered price. Bidders are advised to check Excel formulas for accuracy. This document is critical for proposal preparation and evaluation.

Form / Attachment / Pricing Sheet

This document is a Representation & Certification form that must be completed, signed, and returned with the Offeror's proposal. It collects essential information about the offeror's business, compliance status, and eligibility for various federal programs.

• Offeror Information: Legal name, TIN, UEI, parent company details, affiliates, place of performance, number of employees, type of organization (for-profit, non-profit, government, joint venture, Indian organization), and eligibility for higher education programs.
• Small Business Program Representations: Includes definitions and representations related to small business (SB), small disadvantaged business (SDB), women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), 8(a) concerns, HUBZone concerns, and mentor-protégé programs. It also specifies the NAICS code (334220) and size standard (1,250 Employees) for this acquisition.
• Previous Contracts and Compliance Reports: Representations regarding participation in previous contracts and filing of compliance reports.
• Affirmative Action Compliance: Representations regarding the development and filing of affirmative action programs.
• Compliance with Veterans' Employment Reporting Requirements: Certification for offers over $250,000.
• Certification and Disclosure on Payments to Influence Certain Federal Transactions: Certification regarding lobbying activities.
• Certification on Responsibility Matters: Representations concerning debarment, suspension, criminal convictions, civil judgments, and delinquent Federal taxes.
• Representations by Corporations Regarding Delinquent Tax Liability or Felony Conviction: Specific representations for corporate offerors.
• Information Regarding Responsibility Matters: Information related to past performance and integrity, particularly for contracts exceeding $10,000,000.
• Certification Regarding Tax Matters: Certification regarding Federal tax returns, convictions, and unpaid assessments for proposals exceeding $5,500,000.
• Buy American Act Certification: Certification regarding domestic end products and construction materials.
• Representation of Limited Rights Data and Restricted Computer Software: Statements regarding the withholding or delivery of proprietary data.
• Export Controlled Item Classification: Information required for any export-controlled products.
• Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment: Representations related to Section 889 of the NDAA.
• Covered Telecommunications Equipment or Services-Representation: Further representations regarding telecommunications equipment and services.
• Biobased Product and Recovered Material Certification: Certifications related to the use of biobased and recovered materials.

This form is critical for proposal submission. Bidders must accurately complete all applicable sections to demonstrate their eligibility, compliance, and status as a responsible contractor. Failure to complete and return this form may render a proposal non-responsive or the offeror non-responsible.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Reference Information Form." It is designed for offerors to provide detailed information about reference contracts to support their past performance evaluation. The form is limited to 3-5 pages per reference contract.

• Offeror Information: Name and UEI of the submitting offeror.
• Reference Contract Details: Name of the client, name and UEI of the awarded entity, contract number, title, client point of contact (including title and contact information), period of performance, contract type, total value, and value performed to date.
• Complexity: A summary of the scope, difficulty, similarity to the current work scope, and any problems encountered with creative solutions.
• Safety Statistics: Information on the offeror's safety program, policies, performance, and relevant safety indicators such as Experience Modification Rates (EMR) for the past three years. Disclosure of regulatory citations within the past three years is also requested.

This form is crucial for bidders to document their relevant past performance. Completing this accurately and thoroughly will be essential for the government's evaluation of the offeror's ability to successfully perform the work. Bidders must ensure all requested information, including details on complexity and safety, is provided as specified.

Form / Attachment / Pricing Sheet

This document appears to be a specification or requirements sheet for a High Power Amplifier (HPA) with pulsed RF capabilities, specifically focusing on Electrostatic Discharge (ESD) response. It is designed for vendors to indicate their compliance with various technical and operational requirements.

• HPA ESD Specification/ Requirement ID: A list of specific requirements and their corresponding IDs, categorized under sections such as:
  • HPA General Requirements
  • Pulsed RF Mode of Operation
  • CW RF Mode of Operation
  • Environmental Parameters
  • AC Input Power
  • RF Power Module
  • RF Amplifier, Pre-Amplifier Modules
  • RF Combiner, Splitter, Copulers
  • DC Power Scheme
  • Forced Clean Air Cooling
  • External Interfaces
  • Design & Manufacturing Requirements
  • Construction Requirements
  • Control Systems
• Vendor Compliance Response: A column for vendors to mark their compliance status (Yes / Partly / No).
• Vendor Comments, Reasons etc.: A column for vendors to provide explanations or justifications for their compliance status.

This document is crucial for potential bidders as it outlines the detailed technical specifications and compliance requirements for the HPA system. Vendors must review each requirement, assess their ability to meet it, and clearly indicate their compliance status and any necessary comments. This sheet will likely be a key component in evaluating a vendor's technical proposal and their understanding of the government's needs.

Specification

This document outlines the engineering specifications and requirements for two RF pulsed High Power Amplifier (HPA) units. These HPAs are intended for use in the Advanced Light Source (ALS) at Lawrence Berkeley National Laboratory (LBNL) to provide stable pulsed RF high power to the Sub Harmonic Buncher (SHB) RF cavities. The new solid-state HPAs will replace aging tube-based systems.

• Two RF pulsed HPA units: one operating at approximately 125 MHz (HPA-1) and one at approximately 500 MHz (HPA-2).

• Each HPA unit must deliver a flat top RF output power of 25 kW.

• Design and manufacturing using latest solid-state technologies (LDMOS FET, GaN FET, or equivalent).

• Modular topology with specified quantities of RF Pre-Amplifier stages, DC Power Supply modules, and RF Amplifier Modules.

• High reliability with a Mean Time Between Failure (MTBF) > 150,000 hours for continuous 24/7 operation.

• Fault tolerance to ensure RF outputs are not interrupted more than 4 times per year.

• Specific RF specifications including center frequencies, output power, bandwidth, pulse duration, and repetition frequency.

• Requirements for AC and DC power input, cooling systems, external interfaces, and control systems.

• Compliance with various LBNL specific engineering standards, safety documents, and applicable US standards (e.g., NRTL, UL, NFPA).

• The HPAs will follow a product life cycle managed by a single vendor, including preliminary design, design reviews, manufacturing, testing, and installation.

• Vendor is responsible for obtaining NRTL certifications and providing relevant documentation.

• Vendor must provide detailed HPAs Design Failure Mode, Effects, and Criticality Analysis (DFMECA) or equivalent.

• Preliminary and final NRTL field inspections are required.

• Factory Acceptance Tests (FAT) and Site Acceptance Tests (SAT) will be conducted.

• Not specified in this document.

• The document details numerous specific technical requirements for RF performance, power, environmental conditions, construction, and control systems.

• Applicable documents section lists numerous standards and manuals that must be adhered to.

Other / Unclassified

This document, "LBNL Electrical Equipment Build Standard Revision 6," outlines the safety criteria and fabrication requirements for electrical equipment designed or built for research use at LBNL laboratories and field sites. It covers a wide range of topics including design requirements, fabrication standards, mechanical assembly, electrical safety (arc flash, grounding, bonding), component selection, wiring, and marking.

This document serves as a critical standard for any vendor or contractor involved in the design, fabrication, or modification of electrical equipment intended for use at LBNL. Bidders must ensure their proposed equipment and services comply with these detailed requirements to meet LBNL's safety and operational standards. Key areas of relevance include:

• Design and Fabrication: Specifies requirements for enclosures, components, wiring, grounding, and bonding.
• Safety: Details arc flash hazard analysis, electrical disconnects, and energization validation procedures.
• Component Selection: Outlines criteria for using NRTL-listed or recognized components.
• Marking and Labeling: Defines required identification and safety markings for equipment.
• Modifications: Establishes procedures for modifying existing equipment and the need for reinspection.
• Foreign Equipment: Provides guidelines for inspecting and integrating electrical equipment manufactured outside the US.

Compliance with this standard is essential for successful contract performance and for ensuring the safety and reliability of electrical systems within LBNL facilities.

Form / Attachment / Pricing Sheet

This document, "Appendix A, Electrical Equipment Hazard Labeling," outlines the standards and requirements for hazard labeling on electrical equipment. It serves as a guide for ensuring that electrical devices are properly marked to warn users of potential dangers, particularly electrical shock and arc flash hazards.

• Definitions: Clarifies the meaning of signal words such as DANGER, WARNING, CAUTION, and NOTICE, and their associated risk levels.
• Shock Hazard Labeling: Details specific labeling requirements for cord-and-plug equipment and hard-wired fixed equipment, including examples of required labels.
• Voltage Labels: Provides examples of specific voltage level labels (e.g., 120 VOLTS, 480 VOLTS).
• Multiple Sources: Addresses labeling for equipment powered by more than one source.
• Custom Labels: Outlines standards and formats for designing custom safety labels based on ANSI Z535.3 and ANSI Z535.4.
• Hazard Classification: Explains the classification of hazard alerting signs based on seriousness and severity.
• Applicable Standards: References and details requirements from NFPA 79 (Safety Signs for Electrical Enclosures), UL 508 Part 65 (Cautionary Markings), and UL 508A Parts 55 and 67 (Cautionary Markings).

Bidders involved in procuring or manufacturing electrical equipment, especially industrial control panels or machinery, must ensure their products comply with these detailed labeling requirements. This document is critical for understanding safety compliance obligations related to electrical equipment and may influence design, manufacturing, and final product acceptance.

Form / Attachment / Pricing Sheet

This document, Appendix B, Electrical Equipment Fabrication, Revision 1, outlines the minimum requirements for the fabrication of single voltage source electronic equipment. It details specifications for materials, quality, marking, assembly, wiring, and applicable standards.

• Scope: Defines requirements for new equipment fabrication.
• Quality: Emphasizes high-quality materials and workmanship.
• Materials: Specifies use of new, NRTL-listed components and adherence to manufacturer's instructions.
• Marking: Provides detailed guidelines for component and panel marking, including size, placement, and legibility.
• Assembly: Covers general assembly principles, component mounting, and specific requirements for heat sinks, knobs, and fuse holders.
• Wiring: Details requirements for wire routing, types, sizes, color coding (AC and DC), and termination methods.
• Grounding and Bonding: Outlines procedures for ensuring proper electrical grounding and bonding.
• Applicable Specifications: Lists relevant industry standards (e.g., ANSI, IEEE, MIL-STD, UL) that form part of this specification.

This document is critical for any bidder involved in the fabrication of electronic equipment for this opportunity. It serves as a detailed technical specification, outlining the precise standards and methods that must be followed during the manufacturing process. Adherence to these requirements is essential for successful proposal submission and contract fulfillment.

Form / Attachment / Pricing Sheet

This document, Appendix C, Ground Hook Safety, Revision 2, provides detailed safety procedures and specifications for the use of ground hooks in R&D equipment. It outlines policies, work practices, construction standards, inspection requirements, and references related to ground hook safety.

• Scope: Covers the use of ground hooks on R&D equipment to establish a grounded conductor between the operator and electrical hazards.
• Work Practices: Details procedures for applying ground hooks, including LOTO requirements, specific steps for high energy discharge, and reference to the Electrical Safety Manual.
• Definitions: Defines terms such as impedance (Z), Low Z Ground Hook, High Z Ground Hook, Hard Ground, and Soft Ground.
• Construction Standard: Specifies requirements for ground hook systems, including cable types, lug crimping, materials (ASTM F711), guards, impedance limits, and conductor sizing.
• High Energy Discharging: Outlines procedures for equipment with stored energy exceeding 1000J, including requirements for discharge points, impedance limits, and calculations for discharge time and power.
• Inspection: Mandates visual inspection of ground hooks by a Qualified Electrical Worker (QEW) before each use.
• References: Lists relevant standards and documents, including ASTM, OSHA, DOE, and IEEE.
• Examples: Provides detailed examples (Example 1: Bleed resistor, Example 2: High Z ground hook resistor) illustrating calculations for bleed resistors and high Z ground hook applications.
• Revision Log: Documents changes made in Revision 1 and Revision 2.

This document is crucial for bidders to understand the safety protocols and technical specifications required when working with or around R&D equipment that utilizes ground hooks. It highlights specific safety measures, equipment standards, and operational procedures that may be relevant to the performance of work under a contract, particularly in environments involving electrical hazards and stored energy. Bidders should review this document to ensure their proposed solutions and personnel can comply with these safety requirements.

Form / Attachment / Pricing Sheet

This document, "Appendix D, Rack Build Standard V1 Revision 1," outlines the specific requirements for racks intended for R&D and experimental use at LBNL. It incorporates standards for electrical safety, including those from UL for Industrial Control Equipment and Panels, as well as grounding and bonding requirements from LBNL standards.

• Scope: Defines the purpose and applicability of the rack build standards.
• Construction: Details general construction requirements for enclosures, including door security, latch types, and rabbet specifications for doors providing access to hazardous components.
• Power Outlets: Specifies requirements for power outlets on equipment and receptacles, including design considerations for load, orientation to reduce shock risk, marking of maximum load, and NRTL listing for grounding and multi-pin receptacles.
• Access to Energized Parts: Addresses protection against contact with bare parts at hazardous voltages and defines "finger safe" requirements for openings.
• Ventilation: Outlines requirements for ventilating openings, including the use of hoods or shields, finger safety, louver dimensions, mesh panel specifications, and barrier requirements to prevent flame or molten metal emission.
• Interlocks: Details general requirements for interlock systems used for operator protection, focusing on reliability and prevention of hazard reactivation.
• Blower Motors: Specifies requirements for blower motors, including load capacity, resistance to moisture, and NRTL listing with specific protection forms.
• References: Lists applicable standards and manuals.
• Revision Log: Documents the initial version and publication details.

This document serves as a technical specification that bidders must adhere to if their proposed solution involves the construction or modification of electronic equipment racks for LBNL. It details critical safety and construction standards that will likely be part of the evaluation or contract compliance requirements.

Other / Unclassified

This document is the Lawrence Berkeley National Laboratory Electrical Safety Manual, Revision 1, dated January 2017. It is a comprehensive guide detailing electrical safety principles, hazard classifications, safe work practices, and personal protective equipment (PPE) requirements.

While this document is an internal safety manual for Lawrence Berkeley National Laboratory, it provides critical information regarding the standards and procedures that any contractor or vendor performing electrical work at the facility would be required to adhere to. Bidders should review this manual to understand the safety expectations, qualification requirements (e.g., Qualified Electrical Workers - QEWs), hazard analysis procedures (shock and arc flash), PPE requirements, and specific work practices (e.g., lockout/tagout, zero voltage verification) that will be enforced. This information is crucial for developing compliant proposals and ensuring safe execution of any electrical work associated with an opportunity at LBNL.

Policy Document

This document outlines the Safe Electrical Installations Policy for Lawrence Berkeley National Laboratory (Berkeley Lab). Its primary purpose is to define roles and responsibilities, minimize risks associated with electrical installations, and maintain the integrity of electrical distribution systems. The policy establishes the Electrical Authority Having Jurisdiction for Safe Installations (IAHJ) as the authority for approving planning, inspection, testing, and energization of new electrical installations and modifications.

This policy applies to all employees, visitors, and subcontractors involved in planning, inspection, testing, or energization of new or modified electrical installations and equipment at the Berkeley Lab main site. It covers a wide range of electrical work, including but not limited to:

• High-, medium-, and low-voltage distribution systems and equipment

• Transformers, switchgear, and panelboards

• Emergency and standby power systems, and photovoltaic panels

• Information technology systems and networks

• Fire detection and alarm systems

• Mandates review, inspection, testing, and approval for all electrical construction, modifications, and demolitions.

• Requires field verification of noncompliant electrical equipment and systems.

• Specifies adherence to National Fire Protection Association (NFPA) 70 (National Electrical Code) and NFPA 70E (Standard for Electrical Safety in the Workplace).

• Outlines the role of the IAHJ in interpreting codes, managing the program, and determining the applicable code of record.

• Details the responsibilities of various roles, including the Building Code Official, Lead Electrical Inspector, Compliance Engineer, Design Professional, and Inspectors of Record.

The policy does not apply to facilities outside the Berkeley Lab main site, certain main-site facilities, incidental work like preventive maintenance, or specific research equipment and utility provider equipment. Several specific buildings and off-site locations are also explicitly excluded.

Includes definitions for key terms such as Energization Validation & Authorization Package (EVAP), Hold Point, and IAHJ Review. It also specifies recordkeeping requirements for inspection reports and test results.

Other / Unclassified

This document is Chapter 8 of the ES&H Manual, titled "Electrical Safety Program." It details the policies, procedures, roles, and responsibilities for ensuring electrical safety at Berkeley Lab. It covers various aspects of electrical safety, including:

• Policy and Scope: Outlines the purpose, objectives, and applicability of the Electrical Safety Program, referencing standards like NFPA 70E.
• Roles and Responsibilities: Defines the duties of various personnel and committees, including the Laboratory Director, EHS Division Director, Electrical Safety Authority Having Jurisdiction (AHJ), Qualified Electrical Workers (QEWs), and others.
• Required Work Processes: Details specific procedures for electrical safety program structure, AHJ responsibilities, Integrated Safety Management (ISM) application, electrical work requirements, QEW approval, subcontractor acceptance, and training.
• Definitions and Acronyms: Provides a comprehensive glossary of terms and acronyms related to electrical safety.
• Appendices: Includes supplementary information such as AHJ delegation letters, code of record tables, QEW badge types, training indexes, and electrical severity score calculations.

While this document is a comprehensive internal safety manual for Berkeley Lab, it is unlikely to be directly relevant to most bidders unless the opportunity specifically involves performing electrical work for Berkeley Lab or requires adherence to their specific electrical safety standards as part of the contract. Bidders involved in electrical services or construction at Berkeley Lab would need to familiarize themselves with these requirements to ensure compliance.

Policy Document

This document outlines the Seismic Safety policy for Lawrence Berkeley National Laboratory (Berkeley Lab). It establishes seismic requirements for the construction of new buildings, renovations, and furnishings of Laboratory-owned or leased buildings. It also details the UC Seismic Performance Rating System for Laboratory buildings.

• New Construction: Buildings and structures must be designed and constructed to resist seismic ground motions associated with a Maximum Considered Earthquake (MCE) without collapse, and resist Design Basis Earthquake (DBE) motions without significant risk of life-threatening injuries. Special facilities require a higher design standard.

• Structural Design: All buildings must be structurally designed and constructed by or under the supervision of a California-registered structural engineer, adhering to the California Building Code (CBC) and DOE Order 420.1C.

• Physical Plant Facilities: Require geological/geotechnical investigations, must not be built over active faults, and require submission of calculations and drawings for review and peer-review by an independent structural engineer.

• Programmatic Facilities: Must be designed for seismic forces and criteria specified in ASCE-7, as amended by the CBC and Berkeley Lab's Lateral Force Design Criteria.

• Non-Ductile Structures: Generally not permitted for new construction unless specifically allowed by the CBC. Existing non-ductile structures supporting new construction must be evaluated per CBC and ICSSC RP-8.

• Special Facilities: Critical emergency facilities must remain functional during and after a DBE. Enclosures for hazardous materials must ensure confinement during and after the design earthquake.

• Existing Buildings: Rated on a Performance Level scale (III-Good, IV-Fair, V-Poor, VI-Very Poor) based on anticipated seismic performance and life hazard. Re-evaluation is required under specific conditions (e.g., change in function, significant alterations).

• Use Restrictions: Buildings with Performance Level V or VI ratings have specific use restrictions to mitigate seismic risk, including limitations on new operations and potential relocation of personnel.

• Non-Structural Measures: Seismic anchoring of furnishings and equipment is required to prevent blocking exits or posing crushing hazards. Specific items and weight/height thresholds are detailed.

• Employees/Affiliates/Subcontractors: Must follow policy requirements and secure non-structural items.

• Facilities Division Structural Engineer: Supervises seismic rating determination, reviews structures, determines risk-reduction strategies, and advises management.

• EHS Seismic Safety Subject Matter Expert: Assists with occupant briefings and advises on non-structural anchoring.

• Division Management: Adopts risk mitigation measures and posts briefings.

• Berkeley Lab Facilities Construction Details and Design Guidelines, Resource Document RD3.22

• Berkeley Lab Facilities Master Specifications

Other / Unclassified

This document, "7 LBNL Lateral Force Design Criteria Resource Document (RD3.22)", outlines the specific lateral force design criteria to be used for all conventional and laboratory facilities at the Lawrence Berkeley National Laboratory (LBNL) in Berkeley, California. It details the standards and modifications for seismic and wind load design for structures and non-structural elements.

This document is critical for any bidder involved in the design or construction of facilities at LBNL. It specifies the governing codes and standards (primarily ASCE 7-10 and the California Building Code), along with site-specific modifications and requirements for:

• Seismic Analysis: Calculation of seismic base shear, use of static vs. dynamic analysis, and requirements for modal response spectrum or non-linear time history analysis, including site-specific spectra and ground motion selection.
• Drift and Deformation: Compliance with ASCE 7 drift limits for building and non-building structures, with specific exceptions noted.
• Anchorage of Non-Structural Elements: Detailed requirements for the design and anchorage of various equipment, furnishings, and systems, including specific weight and height thresholds, and the requirement for design by a California-registered Civil or Structural Engineer for certain items.
• Importance Factor (Ip): Specifies an Ip of 1.5 for seismic bracing of fume hoods, laminar flow hoods, bio-safety cabinets, chemical storage cabinets, and associated ductwork/equipment.
• Fire Protection Systems: Design and anchorage requirements for fire protection piping.
• Anchors in Concrete/Masonry: Design requirements for anchors, prohibiting Allowable Stress Design for seismic forces and specifying testing for post-installed anchors.
• Wind Design: Criteria for wind exposure determination and calculation of the Kzt factor.
• Foundations: Requirements for earth retaining structures to include seismic forces.

Bidders must ensure their proposals and designs fully comply with these detailed lateral force design criteria.

Other / Unclassified

This document outlines the Berkeley Lab's policy on "Cranes, Hoists, and Rigging Safety." It details the purpose, scope, and policy statement regarding the safe operation and use of cranes, hoists, and rigging equipment at the laboratory. It also defines roles and responsibilities for various personnel, including supervisors, crane managers, operators, and engineering designees, as well as recordkeeping requirements and implementing documents.

This policy is relevant to any potential bidder whose work may involve the use of cranes, hoists, and/or rigging equipment at Lawrence Berkeley National Laboratory. It specifies requirements for operator qualification, equipment inspection and maintenance, and adherence to safety procedures. Understanding this policy is crucial for subcontractors and vendors to ensure compliance with safety regulations and operational protocols when performing work on-site.

Other / Unclassified

This document is Chapter 27 of the LBNL ESH Manual, titled "Cranes, Hoists, and Rigging Safety." It outlines the comprehensive safety program, policies, procedures, and responsibilities for operating cranes and related equipment at Lawrence Berkeley National Laboratory (LBNL).

While this document is an internal safety manual for LBNL, it provides critical context for any contractor or vendor whose work might involve or interact with LBNL's crane and rigging operations. Potential bidders should be aware of these stringent safety requirements, as compliance may be a factor in contract performance or site access. Key areas include:

• Roles and Responsibilities: Defines the duties of various personnel, including supervisors, Crane Managers, operators, riggers, and engineering designees.
• Required Work Processes: Details procedures for crane operation, procurement, maintenance, authorization, restricted operations (including critical/high-consequence/high-value lifts), inspections, and rigging.
• Qualifications and Training: Specifies the training, certification, and medical requirements for crane operators.
• Equipment Standards: Outlines requirements for inspection, testing, and use of cranes, hoists, and lifting devices.
• Critical Lifts: Provides detailed procedures and approval processes for high-risk lifting operations.

Understanding these safety protocols is essential for any bidder whose work may intersect with these operations, ensuring they can meet LBNL's safety standards.

Other / Unclassified

This document, "SECTION 260523 – LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES (24 VOLT AC/DC OR LESS)," specifies the requirements for low-voltage electrical power conductors and cables for a project. It details the types of wires and cables to be used, including instrument and control system wiring for 24 volts AC/DC and lower, wiring connections, terminations, and labeling. The document also references numerous industry standards and LBNL-specific guidelines that must be adhered to.

Potential bidders should review this section to understand the specific materials, installation methods, and quality assurance requirements for low-voltage electrical power conductors and cables. Key areas of interest include:

• Products: Lists approved manufacturers (Belden, Anixter, etc.) and specifies jacket colors for different uses (e.g., BLUE for IT Data – Cat-5, RED for Fire Alarm System, PINK for FMCS – BACnet MS/TP Communications).
• Cable Types: Details requirements for communication/public address cables, FMCS communication cables (N2 Bus, BACnet MS/TP), microphone cables, control cables (Class 1, Class 2/3), analog/digital signal cables, tray cables, and card access system cables.
• Installation Requirements: Outlines procedures for conduit and wiring installation, compliance with NEC and other standards, use of raceways, wire labeling, and termination methods. Specific instructions are provided for Class 1 and Class 2 wiring, plenum cables, and wiring within enclosures.
• Testing and Acceptance: Describes inspection, verification, testing procedures (including loop resistance and shield continuity), and the process for acceptance and energization, which requires adherence to an approved Equipment Energization Plan (EVAP).

Understanding these specifications is crucial for accurately bidding on and executing the electrical work associated with this opportunity.

Other / Unclassified

This document, "Chapter 43: Non-Ionizing Radiation," outlines the Lawrence Berkeley National Laboratory's (LBNL) Non-ionizing Radiation (NIR) Program. Its purpose is to ensure a safe working environment by managing exposure to NIR, which includes infrared light, magnetic fields, microwave radiation, radio frequency, artificial ultraviolet (UV) radiation, and visible light. The document details the scope of NIR, its applicability to LBNL employees, visitors, affiliates, and subcontractors, and exceptions (e.g., laser work covered by a separate program).

It defines roles and responsibilities for the Division Director, Environment, Health & Safety (EHS) Division, Supervisors/Activity Leads, and NIR Equipment Users. Key definitions for various types of radiation and electromagnetic spectrum are provided. The document also outlines required work processes, including a flowchart for assessing NIR exposure potential, reviewing exposure limits, methods of exposure control, and additional information resources.

Specific Threshold Limit Values (TLVs) are detailed for light and near-infrared radiation, static magnetic fields, sub-radiofrequency magnetic fields, radiofrequency and microwave radiation, and incoherent UV radiation. It also specifies methods for exposure control, such as engineering controls, administrative controls, and personal protective equipment.

While this document is a procedural guideline for LBNL personnel and not a solicitation, it provides critical context for any bidder whose work might involve or interact with non-ionizing radiation sources at LBNL. Understanding these safety protocols, exposure limits, and control measures is essential for any contractor performing work on-site, particularly if their activities could generate or be affected by NIR. Bidders should be aware of these requirements to ensure compliance with LBNL's safety standards and to properly plan their work, personnel training, and any necessary protective measures when operating within LBNL facilities.

Form / Attachment / Pricing Sheet

This document, "13 LBNL PUB 3111 Quality Assurance Program Description," Revision 11, effective December 31, 2013, outlines the Quality Management System (QMS) for Lawrence Berkeley National Laboratory (LBNL). It details the processes and tools used to ensure quality, reliability, and sustainability in LBNL's operations, integrating with the Integrated Safety Management System (ISMS) and Contractor Assurance System (CAS).

• Scope: Describes the QMS objectives, applicability, organization, quality improvement processes, document and records management, and work processes (including design, procurement, inspection, and testing).
• Organizational Structure: Details the roles and responsibilities of various offices, including the Office of Institutional Assurance (OIA) and the Office of Contractor Assurance (OCA).
• Quality Improvement: Outlines processes for management assessment, independent assessment, self-assessment, and continuous improvement.
• Work Processes: Covers design, procurement, acceptance of procured items/services, inspection, testing, and calibration of measuring and test equipment.
• Attachments: Includes definitions, a graded approach risk methodology, and quality clauses for suppliers.

This document establishes the quality assurance framework and requirements that suppliers and subcontractors must adhere to when performing work for LBNL. Bidders should review this document to understand LBNL's expectations regarding quality management, supplier responsibilities, documentation, and compliance with standards. It is particularly relevant for understanding the quality assurance program that will govern any work performed under a contract with LBNL, including specific requirements for supplier quality programs, software quality, and data package submittals.