Amarillo VA Temporary Housing Lodging

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to provide hotel lodging for eligible Veterans receiving treatment at the Amarillo VA Health Care System. The solicitation is issued as an RFQ (Request for Quotation).

• Provide hotel services (lodging) for eligible Veterans and their drivers/guests.

• Lodging facility must be within a five (5) mile radius of the Amarillo VA Health Care System.

• Rooms must be equipped with a refrigerator and microwave.

• Provide up to five (5) rooms, five (5) days a week (Sunday-Thursday) for 52 weeks annually.

• Rooms must be single (1 bed) or double (2 beds) and include complimentary daily changing of linens, basic toiletries, and towels.

• Allow spouses, significant others, or caregivers to stay with patients at no additional cost.

• Ensure rooms and common areas are wheelchair accessible.

• Comply with all applicable city, county, and state hotel/motel codes and ordinances.

• Provide all utilities (heat, air conditioning, electricity, water, sewer, local telephone, basic cable TV).

• Walking distance to a restaurant is preferred.

• Allow food to be delivered to the facility.

• Have 5 rooms readily available on a weekly basis (Sunday-Thursday); additional rooms available at the same rate.

• Provide handicapped accessible parking and two ADA accessible rooms for individuals using electric chairs.

• Contract Type: Firm-Fixed-Price Indefinite Quantity.

• Period of Performance: Ordering Periods from 06-10-2026 to 06-09-2030.

• Estimated Minimum: $2,500.00

• Estimated Maximum Order: $600,000

• Submission Deadline: June 1, 2026, 1:00 PM CT.

• Questions Due: May 26, 2026, 1:00 PM CT.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Quotes must be sent via email to Rafael Rodriguez and Oneka Robertson.

• Price/Quotation must be valid for at least 60 days.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels).

• Small Business Size Standard: $40 Million.

• Product/Service Code: V231.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

• Attachment A – Cover Letter must be completed and submitted.

Form / Attachment / Pricing Sheet

This document is a cover letter template that offerors must complete and submit with their quotes. It requires specific business and contact information to ensure quotes are complete and responsive.

• Business Name and Address
• SAM EUID and Registration Expiration Date
• Socioeconomic Status (Small Business, SDB, HUBZone, Woman-Owned SB, SDVOSB, 8(a), EDWOSB, Other)
• Point of Contact Name/Phone Number and Email
• Confirmation of acceptance of FAR 52.212-4, "Contract Terms and Conditions—Commercial Products and Commercial Services" (NOV 2023)
• Signature

Bidders must complete this cover letter accurately and include all requested information. Failure to provide this information may result in the quote being found nonresponsive. It ensures the government has essential details for evaluating quotes and understanding the offeror's status.

Amendment / Modification

This document is an amendment to solicitation 36C25726Q0530, titled "Amarillo VA Hotel Lodging Services".

Due to administrative reasons, the solicitation is being canceled. It will be reposted at a later date.

This amendment cancels the current solicitation. Details regarding the reposting will be provided later.

This amendment cancels the current solicitation. Offerors should not submit proposals under the current solicitation number. The hour and date for receipt of offers are not extended as the solicitation is being canceled. Further instructions will be provided when the solicitation is reposted.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial hotel lodging services for eligible Veterans receiving treatment at the Amarillo VA Health Care System. The solicitation is issued as a Request for Quotation (RFQ) under streamlined procedures for commercial products and services.

• Provide hotel lodging services for out-of-town Veterans and their drivers/guests.

• Facility must be located within a five (5) mile radius of the Amarillo VA Health Care System.

• Rooms must be equipped with a full/queen bed(s), refrigerator, and microwave. ADA accessible rooms are required.

• Contractor must provide complimentary daily linens, basic toiletries, and utilities (heat, AC, electricity, water, sewer, basic cable, local phone).

• Contractor must allow spouses, significant others, or caretakers to stay with patients at no additional cost to the Veteran.

• Contractor must have five (5) rooms readily available Sunday through Thursday each week.

• Hotel facility within walking distance of a restaurant is preferred, and the contractor should provide menus or listings of nearby restaurants.

• Contractor must allow food delivery to their facility.

• Rooms must be reasonably quiet and tranquil.

• Contractor must comply with all applicable city, county, and state hotel/motel codes and ordinances, as well as ADA and OSHA standards.

• Contract Type: Firm-Fixed-Price Indefinite Quantity Contract.

• Estimated Minimum: $2,500.00

• Estimated Maximum Order: $575,000

• Period of Performance: Four (4) one-year ordering periods:

  • 06-10-2026 to 06-09-2027
  • 06-10-2027 to 06-09-2028
  • 06-10-2028 to 06-09-2029
  • 06-10-2029 to 06-09-2030

• Option to extend services for up to 6 months.

• Response Date/Time: June 1, 2026, 1:00 PM Central Time.

• Questions Due: May 26, 2026, 1:00 PM Central Time.

• Submission: Quotes must be sent via email to Rafael Rodriguez (rafael.rodriguez2@va.gov) and Oneka Robertson (oneka.robertson@va.gov).

• Evaluation: Lowest Price Technically Acceptable (LPTA).

• Price Validity: Quotes must be valid for at least 60 days.

• This solicitation is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels) with a small business size standard of $40 Million.

• FSC/PSC Code: V231.

• Attachment A (Cover Letter) must be completed and submitted.

• Technical information must be submitted in a separate document.

• Offerors must be registered in the System for Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a cover letter providing instructions and a template for offerors to submit their quotes. It outlines the required information and format for a clear and concise quote submission.

• Quote Content: Must be clear, concise, and include sufficient detail to substantiate claims. Should not merely restate requirements but provide a rationale for meeting them.
• Submission Requirements: Quotes must be on company letterhead, submitted by the solicitation's deadline, and include:
  • Offeror's name, address, and telephone number
  • Unit price and overall total price
  • Any discount terms
  • CAGE code
  • UEI number
  • Business size and socioeconomic status (Small Business, SDB, HUBZone, Woman-Owned SB, SDVOSB, 8(a), EDWOSB, Other)
  • Point of Contact Name/Phone Number and Email
• FAR 52.212-4 Concurrence: Offerors must concur with the statement: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." This requires a signature.

This document is critical for bidders as it details the specific information and format required for quote submission. Failure to provide the requested information may result in the quote being deemed nonresponsive. It also includes a mandatory clause for bidders to concur with regarding contract terms and conditions.