American Fair: Freedom 250 In Bangkok
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bangkok, under the Department of State, has issued a Request for Quotations (RFQ) for the "American Fair: Freedom 250" event in Bangkok, Thailand. This opportunity seeks a contractor to organize and execute a fair commemorating the 250th anniversary of the signing of the Declaration of Independence, aiming to highlight American culture, innovation, technology, and foster U.S.-Thai economic collaboration. This acquisition is Unrestricted, and proposals are due by May 7, 2026, 15:00 PM (Bangkok time).
Scope of Work
The selected contractor will be responsible for organizing and executing the "American Fair: Freedom 250" event. Key responsibilities include developing a comprehensive plan covering logistics, production, setup, transportation, and staffing. The contractor must design and execute fair elements such as themed zones, interactive activities, and booths showcasing American ingenuity, culture, history, food, agricultural products, innovation, and technology. This also involves developing and implementing a promotion and communications plan, managing all event logistics (infrastructure, medical services, waste management), and overseeing setup, operation, and breakdown. Specific deliverables include an event concept proposal, master plan, programming schedule, staffing plan, risk mitigation plan, communications plan, highlight video, and a post-event report.
Contract Details
- Contract Type: Firm Fixed Price Purchase Order.
- Product Service Code: R799 (Other Management Support Services).
- Period of Performance: The event dates are October 23-25, 2026. The overall project schedule includes a Planning Phase (May-September 2026), Execution Phase (October 2026), and Post-Event Phase (November 2026).
Submission & Evaluation
- Quotations Due: May 7, 2026, 15:00 PM (Bangkok time).
- Submission Method: Electronically to soontare@state.gov, with the subject "Quotation Enclosed for RFQ 19TH2026Q0024 – American Fair: Freedom 250 in Bangkok." Submissions must be in English.
- Format Requirements: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. File size must not exceed 30MB per email.
- Required Documents: SF-1449, Section 1 (Pricing), and additional information as required in Section 3.
- Award Basis: Award will be made to the lowest priced, acceptable, responsible offeror.
- Evaluation Factors: Technical information, past performance, financial resources, and overall responsibility.
- Eligibility: Offerors must be registered in the SAM.gov database prior to submission. Value Added Tax (VAT) is not applicable.
Key Dates
- Questions Due: April 17, 2026, 15:00 PM (Bangkok time) to soontare@state.gov.
- Quotations Due: May 7, 2026, 15:00 PM (Bangkok time).
- Event Dates: October 23-25, 2026.