Z1DA--American Lake VA Medical Center Building Roof Repairs

Solicitation / RFP / RFQ

This document is a solicitation for roof repairs at the American Lake VA Medical Center. The North American Industry Classification System (NAICS) code for this procurement is 238160 (Roofing Contractors). The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

Details regarding the specific roof repair tasks, materials, and expected outcomes are not fully provided in this excerpt, but it pertains to building roof repairs.

This solicitation resulted in an award. The award number is 36C26026P0261, with an award date of 02-26-2026 and an award amount of $174,667.49.

Information regarding proposal submission instructions, evaluation criteria, or specific deadlines for this solicitation is not detailed in the provided text.

This opportunity is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The contracting office is Network Contracting Office 20, located in Vancouver, WA. The Point of Contact is Derek Crockett (Derek.Crockett@va.gov, 360-816-2760 x32760). The awardee was DHC CONTRACTING, INC.

Amendment / Modification

This amendment provides government responses to industry questions and updates the solicitation.

• CLIN 0005 Added: A new CLIN 0005 for asbestos-containing materials (ACM) survey has been added to the B.2 Price/Cost Schedule.

• Updated Price/Cost Schedule: The solicitation now includes an updated B.2 Price/Cost Schedule, referenced as "36C26026Q0257_Amended".

• Industry Question Responses: The amendment includes government responses to industry questions, covering topics such as:

  • Expansion joint details and warranty requirements.
  • Clarification that gutter replacement at Roof R2 is not included.
  • Responsibility for ACM surveys (contractor's responsibility).
  • Site work and access constraints, including daytime work and potential after-hours work for specific areas.
  • Responsibility for ground damage from man lifts (contractor responsible for flattening/smoothing, government for grass repair).
  • Inclusion of coping and flashing in the scope, with requirements for visible elements to retain original look.
  • Lack of space for staging/laydown areas on government property.
  • Safety and temporary barrier requirements.
  • Clarification on Site Supervision Roles and Certifications (QCM/SSHO).
  • Warranty requirements (seeking industry standard, minimum 3-year for TPO).
  • Consideration of an alternate roofing system.
  • Deck condition allowances (contractor to document and provide info for repairs).
  • Hot work permit requirements and fire watch.
  • Material staging and roof loading limits (requires VA COR approval).
  • Past performance requirement clarification (minimum 3 years experience).
  • Clarification on submission requirements, including acknowledgment of amendments and past performance information.

• B.2 Price/Cost Schedule (updated and CLIN 0005 added).

• Solicitation document (amended to include updated schedule and Q&A).

• Offerors must acknowledge receipt of this amendment.

• The updated Price/Cost Schedule should be used for quoting.

• All other terms and conditions remain in full force and effect.

Solicitation / RFP / RFQ

This solicitation is for sectional roof repairs at Building 85 of the American Lake VA Medical Center. The work involves the demo and disposal of old roofing and insulation, installation of new insulation and roofing, and leak testing.

• Replacement of four flat roofs on Building 85.

• Demo and disposal of existing roofing and insulation down to the cement deck.

• Installation of new insulation with coverboard and proper slope for drainage.

• Installation of new torch-down roofing according to manufacturer's instructions.

• Water testing of new roof sections and inspection for interior leaks.

• A minimum one-year workmanship warranty, including manufacturer's warranty for materials.

• Daily disposal of roof debris and site cleanup.

• Contractor must provide all necessary equipment, labor, and supervision.

• Contractor must implement measures to secure work areas and prevent interior leaks.

• Contract Type: Firm-Fixed-Priced.

• Period of Performance: 90 Days After Contract Award.

• NAICS Code: 238160 (Roofing Contractors).

• Size Standard: $19 Million.

• Offer Due Date: February 13, 2026, 15:00 PST.

• Vendor Questions Due: February 6, 2026, 14:00 PST via email to derek.crockett@va.gov.

• Submission Method: Quotes and submission requirements must be submitted via email to derek.crockett@va.gov.

• Evaluation Factors: Technical Capabilities, Past Performance, and Price. Technical capabilities and past performance combined are more important than price.

• This acquisition is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered as an SDVOSB in the SBA database at the time of offer and award to be eligible.

• The dimensions of roof sections provided are estimates; the contractor is responsible for verifying all dimensions.

• Government will not pay for additional costs due to inaccurate estimates.

• Contractor must provide documentation and proof of business registration, and General Liability Insurance coverage.

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to the "Roof Repairs at the American Lake Campus Building 85" requirement.

• Site Visit Date & Time: February 5, 2026, from 8:00 a.m. to 11:00 a.m. PST.
• Location: American Lake VAMC, Building 18 Lobby, 9600 Veterans Dr SW, WA 98493.
• Purpose: To provide potential offerors a firsthand look at the site and environment for the roof repair services. This is for viewing only; no hands-on experience, equipment operation, or maintenance guidance will be provided.
• Safety: Offerors must bring their own safety harness and helmet if they wish to access the roof area.
• Restrictions: Photography is not permitted unless authorized. Vendor questions will NOT be answered during the site visit. A VHA employee escort is required at all times.
• Attendance: Recommended but not required. The solicitation terms remain unchanged regardless of attendance. No alternate site visit will be offered.
• RSVP: Interested contractors must email a by-name attendee list to derek.crockett@va.gov no later than 24 hours before the scheduled visit.
• Questions: All solicitation-related questions must be submitted separately according to the solicitation's instructions to derek.crockett@va.gov within specified time windows.

Form / Attachment / Pricing Sheet

This document provides estimated dimensions for different roof sections of Building 85 at American Lake Veteran's Hospital, intended for roof repair estimates.

• Roof Section 1: Estimated dimensions of 30ft by 20ft, totaling 600 sqft.
• Roof Section 2: Estimated dimensions of 27ft by 25ft, totaling 675 sqft.
• Roof Section 3: Estimated dimensions of 30ft by 20ft, totaling 600 sqft.
• Roof Section 4: Estimated dimensions of 16ft by 12ft, totaling 192 sqft.

Bidders should use these dimensions as a starting point for their repair estimates. However, it is critical to note that these are estimates only. The contractor is solely responsible for verifying all roof dimensions necessary to complete the repairs. The government will not cover any additional costs resulting from inaccurate estimates provided in this document.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Pierce County, Washington. It supersedes a previous decision (WA20250111) and provides prevailing wage rates and fringe benefits for various construction trades, effective from January 2, 2026.

This document is crucial for any bidder on a federal construction project in Pierce County, Washington, that is subject to the Davis-Bacon Act. It specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must review these rates to accurately estimate labor costs and ensure compliance with federal labor laws. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract, and outlines the process for appealing wage determination decisions.

Other / Unclassified

This document is a Register of Wage Determinations under the Service Contract Act (SCA) for Washington County of Pierce, Washington. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors. Specific details on Health & Welfare benefits, Vacation, and Holidays are provided. It also outlines procedures for requesting additional classifications and wage rates using Standard Form 1444 (SF-1444) and provides guidance on hazardous pay differentials and uniform allowances.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working on contracts covered by the Service Contract Act in Washington County of Pierce. Bidders must use these wage determinations to accurately price their proposals and ensure compliance with federal labor laws. Understanding these requirements is essential for determining the overall cost of labor and assessing the feasibility of the contract opportunity.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a VA Notice of Limitations on Subcontracting for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror to complete and return with their bid, quotation, or proposal.

• Services Contracts: The contractor must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) listed in the SBA database. Subcontracting by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction Contracts: The contractor must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracting by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contracts: The contractor must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracting by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must certify that they will comply with these limitations. Failure to provide this certification will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that submission of the certification is subject to penalties for false statements and that the VA may require documentation to verify compliance during contract performance.

This is a critical compliance document. Bidders must understand the subcontracting limitations specific to the type of contract (services, general construction, or special trade construction) and accurately complete and submit this certification with their offer. Failure to do so will lead to disqualification. The document also outlines the potential consequences of non-compliance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure roof repair services for Building 85 at the American Lake VA Medical Center in Seattle, WA. The government is procuring these services to address roofs that are in "terrible condition" with leaks and saturated insulation, requiring full replacement and repairs.

• Full replacement of four flat roofs on Building 85.

• Demo and disposal of old roofing and insulation.

• Installation of new insulation and roofing.

• Leak testing upon completion.

• Minimum one-year workmanship warranty.

• Compliance with all applicable Federal, State, and local laws, safety regulations (including OSHA), and VA specific standards.

• Contract Type: Firm-Fixed-Priced contract.

• Period of Performance: 90 Days After Award.

• Estimated Value: Not explicitly stated, but the NAICS code (238160) has a small business size standard of $19 Million USD.

• Proposal Submission Deadline: February 13, 2026, 15:00 Pacific Time.

• Submission Method: Single email to derek.crockett@va.gov.

• Questions Deadline: February 6, 2026, 14:00 Pacific Time, via email to derek.crockett@va.gov.

• Evaluation Factors: Technical Capabilities, Past Performance, and Price. Technical capabilities and past performance combined are more important than price.

• This solicitation is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified and listed in the SBA certification database as an SDVOSB at the time of offer and award.

• A site visit is scheduled for February 5, 2026, from 08:00 to 11:00 a.m. PST. Site visit instructions are provided in an attachment.

• Offerors must be registered in the System for Award Management (SAM.gov) at the time of submittal.

• No contact with VA Medical Center representatives is permitted regarding this solicitation.