R--Appraisal Services in Hammon, OK

Amendment / Modification

This amendment corrects the title for "Appraisal Services in Hammon, OK." It also provides clarification regarding System for Award Management (SAM) updates, stating that SAM may continue to require entities to complete representations based on provisions not included in agency solicitations. Contracting officers will not consider these representations when making award decisions or enforcing requirements, and entities are not required or able to update their entity registration to remove these representations in SAM.

• Title of the solicitation.
• Guidance on SAM representations.

No impact on proposal deadlines or submission requirements is indicated. The amendment primarily serves to correct a title and clarify SAM representation handling.

Solicitation / RFP / RFQ

This document is a solicitation for land appraisal services in Hammon, OK. The acquisition is set aside 100% for small businesses.

• The core service required is "SUPPORT-PROFESSIONAL: REAL PROPERTY APPRAISALS".

• Delivery is expected 90 days after award.

• The solicitation number is 140D042600536.

• The issue date is June 3, 2026.

• The offer due date is June 10, 2026, at 1500 Eastern Daylight Time.

• The North American Industry Classification Standard (NAICS) code is 531320, with a size standard of $9.5 million.

• This is a Request for Quote (RFQ).

• Specific submission instructions and evaluation criteria are detailed within the full solicitation document, which is referenced as being attached.

• This acquisition is 100% set aside for Small Business.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3, with FAR 52.212-5 attached.

• The contracting office is the Interior Business Center, AQD, Acquisition Services Directorate.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT_B_AQD_CON_2026_03_Location_Maps_with_Legal_Descriptions_(TSR).pdf", contains Title Status Reports (TSRs) for various land tracts. These reports detail the ownership status, encumbrances, and legal descriptions of the land parcels. The document includes Appendices A, C, and D, which provide specific legal descriptions, details of encumbrances (such as oil and gas leases and life estates), and other relevant contractual information for each tract.

• Tract Information: Identifies land area, tract numbers, and associated legal descriptions (e.g., Lot, Block, Subdivision, Section, Township, Range).
• Title Status: Confirms if the title is current, complete, correct, and without defect, noting ownership status (trust, restricted, fee simple).
• Encumbrances: Lists any approved title documents that encumber the tract ownership, including mortgages, leases, and other agreements. It also notes any "NO" entries for documents like mortgages, realty defects, title defects, or encumbrances.
• Legal Descriptions: Provides specific legal descriptions for each tract, including acreage.
• Aerial Photos and Location Maps: Includes visual representations of the tracts, showing their location and surrounding areas.

This document is crucial for bidders to understand the legal status and ownership of any land parcels associated with the opportunity. It clarifies any existing encumbrances or restrictions that could affect the use or development of the land, which is essential for accurate bidding and proposal preparation.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is issued by the Department of the Interior (DOI), Interior Business Center (IBC) on behalf of the Appraisal and Valuation Services Office (AVSO) for appraisal reports on specific properties. The procurement is conducted in accordance with FAR Part 12 for the acquisition of commercial products and services.

• Provision of appraisal services for specific properties identified by Case Name, Agency Case Number, and Project Number.

• Services are detailed in the Statement of Work (Attachment 1).

• Appraisers must hold a valid Certified General Appraiser license by the State of Oklahoma. Temporary permits are not accepted.

• Appraisers must demonstrate geographical competency and technical competency, including specific experience with agricultural/comparable tracts in Oklahoma and Indian Reservations, and recent federal government appraisal experience.

• Submission of at least three vacant land appraisal assignments for similar lands in Western Oklahoma/Concho Reservation within the past ten years.

• Submission of one sample comparable sale write-up sheet for vacant land and one for improved comparable sale.

• Associate appraisers must also meet qualification requirements.

• Subcontracting of the assignment is not permissible.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: Target is 90 calendar days from Purchase Order award. Initial appraisal target date is 60 days from award, with potential for staggered delivery.

• Estimated Value: Not explicitly stated, but it is a 100% Total Small Business Set-Aside.

• Proposal Submission Deadline: June 10, 2026, by 3:00 PM Eastern Daylight Time.

• Submission of Intent to Quote Deadline: June 5, 2026, by 3:00 PM Eastern Time.

• Questions Deadline: June 5, 2026, by 3:00 PM Eastern Daylight Time.

• Evaluation Factors: Award will be made on a Best Value/Trade Off basis, considering Technical Qualifications, Past Performance, Delivery, and Price. Technical Qualifications, Past Performance, and Delivery combined are more important than Price.

• Offerors must have an active Unique Entity Identifier (UEI) and be registered in SAM.gov.

• 100% Total Small Business Set-Aside.

• NAICS Code: 531320 “Offices of Real Estate Appraisers”.

• The Statement of Work is provided as RFQ Attachment 1.

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for appraising four individual tracts of land for the U.S. Department of the Interior, Appraisal and Valuations Services Office (AVSO), on behalf of the Bureau of Indian Affairs (BIA). The appraisals are intended to fulfill trust responsibilities related to a sale transaction of the subject properties.

• Conduct four market value appraisals for individual tracts of land identified in an attached Tract Listing Table.

• The subject properties are allotted lands held in trust for Native American landowners.

• Appraisals will focus on Fee Simple Estate or Fee Simple-Surface Only Estate.

• No structural improvements are to be appraised; any present improvements should be noted but not valued.

• Personal property is to be disregarded.

• Identify and discuss any recorded or unrecorded documents, conditions, agreements, easements, and/or encumbrances that may impact value, excluding undivided interests and unsevered mineral rights unless specifically excluded.

• Appraisals must comply with USPAP (Uniform Standards of Professional Appraisal Practice), current edition, specifically SR 2-2(a) for Appraisal Reports.

• Must conform to Federal Regulations 25 CFR, Part 150.2.

• Market analysis must be sufficient to characterize the market and determine highest and best use.

• Transactional data must be researched, confirmed, and analyzed.

• Sales Comparison Approach is expected; other approaches are permissible if justified.

• Appraisals must include aerial photographs and property inspection photos, unless waived.

• Comparable sales data must be transacted in similar areas and market conditions, with prior sales within 3 years analyzed.

• Quantitative adjustments are preferred, supported by clear, appropriate, and credible market research.

• Reports must include a reconciliation of data into a point estimate of value.

• The effective date of the appraisal must be no later than 30 calendar days prior to the submission of the completed appraisal report, unless otherwise approved.

• The location of the properties is identified in the attached documents.

• Appraisers must be State Certified General Appraisers in good standing in the state where the property is located and licensed prior to accepting the assignment.

• A pre-work meeting via teleconference is required prior to property inspection.

• Physical inspection of each property is required unless waived in writing by AVSO.

• Appraisals must be delivered in electronic unlocked (.pdf) format, 8.5" x 11" page size.

• Initial appraisal reports are due within the contracted timeframe, target 60 days from contract award.

• Revised appraisals must be corrected within 10 days of notification.

• Final appraisal reports are due within a 10-day correction period.

• Invoice submission and payment are due 60 days after the Contract Appraiser is notified the appraisal review is complete.

• Closeout is 60 days after final payment.

• Exhibits provided with solicitation: Tract Listing Table, Location Maps/Legal Descriptions (TSR).

• Exhibits provided upon contract award: Contact List.

Form / Attachment / Pricing Sheet

This document, titled "AQD CON 2026 03 Tract Listing Table," appears to be an attachment or exhibit providing a list of land tracts relevant to a contract opportunity. It details specific parcels of land, likely for purposes such as land acquisition, leasing, or environmental services.

• Number: Sequential identifier for each tract.
• Case Number: A unique case identifier.
• AVIS Project Number: A project-specific number.
• Property Rights: Indicates "Surface Only" for all listed tracts.
• Size: The acreage of each tract (ranging from 0.080 to 160.000 acres).
• Legal Description: Provides the legal description of each tract, including lot, block, town, county, section, township, and range.
• County: Lists the county where the tract is located (Roger Mills and Custer).
• Section, Township, Range: Standard land survey information.

This document is crucial for bidders to understand the specific geographic locations and sizes of the properties involved in the opportunity. It provides the foundational data for assessing the scope of work, potential site visits, and the scale of operations required. Bidders should review this list to determine if their capabilities align with the land parcels described.