ARB/BAS CLEANING Janitorial Services for USDA APHIS NWRC

Wage Determination

This document establishes the minimum wage rates and fringe benefits for various occupations performing work under the Service Contract Act in Larimer County, Colorado. It serves as a baseline for contractors to ensure fair compensation for their employees.

• Wage Rates: Provides specific hourly wage rates for a wide range of job classifications, from administrative support to technical and recreational occupations.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave provisions (EO 13706). It also details vacation time (starting at 2 weeks after 1 year) and a minimum of eleven paid holidays per year.
• Applicability: The determination applies to service contracts covered by the Service Contract Act. It clarifies that certain computer professionals may be exempt and that a conformance process is required for unlisted occupations.
• Special Provisions: Includes information on hazardous pay differentials (8% for high hazard, 4% for low hazard) and uniform allowances, specifying that contractors must provide uniforms or reimburse employees for their cost.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their requirements and how they interact with the Service Contract Act.

Bidders should review the listed occupations and their corresponding wage rates and fringe benefits to accurately estimate labor costs for proposals. If an occupation is not listed, a conformance process must be followed to establish an appropriate wage rate.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for janitorial services at the National Wildlife Research Center (NWRC) facility in Fort Collins, Colorado. The acquisition is set-aside for small business concerns. The government intends to make one award.

• Janitorial services as detailed in Attachment 2 - Janitorial SOW.

• Services include a Base Year and two (2) one-year Option Periods.

• Contractor must provide cleaning products and solutions, floor cleaning/waxing equipment, and proposed staffing with valid identification for building access.

• Compliance with Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) clauses is required.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: One (1) one-year base period and two (2) one-year option periods, not to exceed three (3) years total.

• Pricing Schedule includes Line Items for Base Year and Option Periods 1 & 2.

• Submission Requirements: Cover page with solicitation number, company name, POC, Unique Entity Identifier; Completed Pricing Schedule; Technical Capability information (cleaning products, equipment, staffing); Past Performance references.

• Evaluation Criteria: Lowest price technically acceptable (LPTA). The lowest priced offer will be evaluated for technical acceptability. If unacceptable, the next lowest priced offer will be evaluated, and so on. Past performance will also be evaluated.

• Key Deadlines: Questions due by February 16, 2026, 3:00 PM Eastern Time.

• Offer Acceptance: Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• Total Small Business Set-Aside.

• Applicable NAICS Code: 561720.

• Small business size standard: $22 million.

• Attachments referenced: Attachment 1 - Solicitation Terms and Conditions, Attachment 2 - Janitorial SOW, Attachment 3 – Wage Rates.

• Evaluation will include consideration of FAR 52.217-8 (Option to Extend Services) for up to six months.

• Agency protest information is provided, encouraging resolution through the USDA Ombudsman Program before external forums.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Janitorial Services opportunity.

• Square Footage: The total square footage to be serviced is approximately 900 sf for BAS facilities and 4000 sf for ARB facilities (including hallways and admin office areas).
• Restricted Areas: Laboratory spaces, animal holding areas, and other restricted-use rooms will not be cleaned by the janitorial company.
• Exterior Areas: No exterior cleaning is included, except possibly the front door glass entrance.
• Cleaning Supplies: All cleaning supplies and consumables, beyond restroom paper products and soap refills, are to be contractor-furnished. Past cleaning supplies have been brought in by the janitorial company.
• Equipment: Some janitorial equipment is available on-site for use, which can be shown during a site visit. It is not specified if this equipment is Government-furnished or contractor-provided.
• Payment Timeline: The Government's standard payment timeline is Net 30.
• Invoicing System: Invoices will be submitted through IPP (Invoicing, Payments, and Processing).
• Bonds: Performance bonds or payment bonds are not required for this firm fixed-price janitorial contract.
• Incumbent Contractor: The incumbent contractor is ECO-FRIENDLY CLEANING SPECIALIST, LLC.
• Incumbent Contract Amount: The current contract amount is $87,659.00.
• Service Hours: Services are scheduled Monday-Friday from 3:30 pm to 8:00 pm.
• Weekend Services: Exceptions for services on Friday nights, Saturdays, or Sundays due to religious reasons would need to be scheduled. Weekends are currently not cleaning days.

This Q&A document clarifies key aspects of the janitorial services scope, including square footage, excluded areas, supply responsibilities, and incumbent contract details. It does not appear to modify any submission deadlines or evaluation criteria mentioned in the original solicitation.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Janitorial Services opportunity.

• Square Footage: The total square footage to be serviced is approximately 900 sf for BAS facilities and 4000 sf for ARB facilities (including hallways and admin office areas).
• Restricted Areas: Laboratory spaces, animal holding areas, and other restricted-use rooms will not be cleaned by the janitorial company. Exterior areas beyond immediate entryways (e.g., covered walkways, loading areas, vestibules) will also not be cleaned, except possibly the front door glass entrance.
• Cleaning Supplies: All cleaning supplies and consumables, other than restroom paper products and soap refills, are to be contractor-furnished.
• Equipment: Some janitorial equipment (e.g., floor buffers, vacuums) is available on-site for use, which can be shown during a site visit. All other equipment is contractor-provided.
• Payment Timeline: The government's standard payment timeline is Net 30.
• Invoicing System: Invoices will be submitted through IPP (Invoicing, Payment, and Processing).
• Service Frequency: Services are expected to be monthly only. Prorated or partial-month invoices are not anticipated outside of the contract start and end dates.
• Bonds: Performance bonds and payment bonds are not required for this firm-fixed-price janitorial contract.
• Incumbent Contractor: The incumbent contractor is ECO-FRIENDLY CLEANING SPECIALIST, LLC.
• Incumbent Contract Amount: The current contract amount is $87,659.00.
• Service Hours: Services are scheduled Monday-Friday, 3:30 pm to 8:00 pm.

These clarifications provide specific details on the scope of work, required materials, and administrative procedures, which bidders should consider when preparing their proposals. The document also confirms that the contract is new and specifies the incumbent contractor and their contract value.

Statement of Work (SOW)

To procure janitorial services for the USDA Animal and Plant Health Inspection Service (APHIS), National Wildlife Research Center (NWRC) facility in Fort Collins, Colorado.

• Provide janitorial services including trash removal, sweeping, mopping, vacuuming, dusting, and glass cleaning.

• Services are required for reception/entry areas, offices, general areas, bathrooms, kitchens, hallways, and walkways.

• Specific cleaning tasks and frequencies are detailed for different areas (e.g., daily trash removal, weekly sweeping, monthly vacuuming).

• Includes cleaning of appliances, scrubbing and waxing floors annually, and restocking paper products.

• Control floor appearance, dust and clean horizontal surfaces, empty waste receptacles, and remove smudges.

• Restrooms are to be thoroughly cleaned and sanitized.

• All cleaning supplies must be environmentally preferable products.

• Contractor must meet minimum recommended content levels for recovered materials as identified by the EPA's Comprehensive Procurement Guidelines (CPG).

• The contract is for janitorial services at the NWRC facility in Fort Collins, Colorado.

• Janitorial services are available Monday-Friday, 3:30 pm to 8 pm.

• No travel is anticipated.

• Contractor must provide qualified, trained, and replacement custodial personnel.

• A qualified contract manager must be designated as the point of contact.

• Contractor employees must undergo a limited background investigation.

• Contractor employees must display a USDA issued Federal ID Card at all times.

• Lost or stolen government property must be reported immediately.

• Keys and badges must be safeguarded and returned at the end of the contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for janitorial services at the National Wildlife Research Center (NWRC) facility in Fort Collins, Colorado. The acquisition is a Total Small Business Set-Aside.

• Janitorial services at the NWRC facility.

• Services to be provided in accordance with the attached Janitorial SOW (Attachment 2).

• Contractor must provide cleaning products and solutions, floor cleaning and waxing equipment, and proposed staffing.

• All custodial staff must have valid identification for building access.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: One (1) 12-month base year and two (2) 12-month option periods, for a total duration not to exceed three (3) years.

• Pricing Schedule includes Base Year (0001), Option Period 1 (1001), and Option Period 2 (2001).

• Submission Requirements: Cover page with company name, POC, Unique Entity Identifier; Completed Pricing Schedule; Technical Capability information (cleaning products, equipment, staffing); Past Performance references.

• Evaluation Criteria: Quotes will be evaluated based on Price and Past Performance (lowest price technically acceptable).

• Key Deadlines: Questions due by February 16, 2026, 3:00 PM Eastern Time.

• Offer Acceptance: Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• This acquisition is set-aside for small business concerns.

• Applicable NAICS Code: 561720.

• Small business size standard: $22 million.

• This solicitation incorporates provisions and clauses by reference; full text available at www.acquisition.gov.

• Attachments referenced: Attachment 1 - Solicitation Terms and Conditions, Attachment 2 - Janitorial SOW, Attachment 3 – Wage Rates.

• Evaluation will consider Price, Technical Capabilities, and Past Performance.

• Agency protests can be filed with the Contracting Officer or the USDA Ombudsman Program.