Audiometric Booths for NHCCP, NC

Clarifications

This document provides a clarification regarding the location for the removal and installation of audio booths under the referenced RFQ.

• The Contracting Officer clarifies that the work (removal and installation of audio booths) will take place in a single-story building.

This clarification is for planning purposes and may affect how bidders plan their approach to the work, particularly concerning logistics and site access.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation HT940626QE009.

• OEM Condition: The Original Equipment Manufacturer (OEM) condition applies to the new equipment to be acquired through this solicitation.
• Period of Performance: The Period of Performance for this requirement is detailed within the main solicitation document.

This Q&A clarifies specific requirements related to equipment condition and directs bidders to the primary solicitation for details on the Period of Performance. No changes to submission deadlines or rules are indicated.

Form / Attachment / Pricing Sheet

This document provides a floor plan for "Diagnostic Audio Booth Two" located in Room 105. It details the dimensions and layout of the audio booth and an adjacent area labeled "OFFICE 1.5".

• The audio booth itself is depicted with internal dimensions and an angled entrance.
• Overall dimensions for the audio booth are indicated as 11'10" by 15'3".
• An adjacent office space is labeled "OFFICE 1.5" with a dimension of 6'3" shown.
• A larger dimension of 16'2" is indicated along one exterior wall.

This floor plan is crucial for bidders to understand the physical space requirements and layout for any construction, renovation, or installation related to the audio booth and adjacent office space. It provides critical spatial information for planning and proposal development.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for commercial supplies and non-personal services related to Audiometric Booths at the Naval Health Clinic Cherry Point, NC. The government is procuring the supply, installation, and maintenance of these booths.

• Provision of two (2) new Audiometric Booths.

• Disassembly, removal, and disposal of two (2) existing audiometric booths.

• Simultaneous installation and validation of new booths within seven (7) business days of start of installation.

• Inclusion of freight/shipping, loading/unloading, all labor, booth certification, and sound field calibration.

• Provision of a factory warranty for the two (2) audiometric booths.

• Provision of annual calibrations and certifications.

• The contract includes a base year and four option years for annual certifications and calibrations.

• Contract Type: Firm Fixed-Price.

• Period of Performance: Base Year (01 May 2026 - 30 April 2027) with four option years extending through 30 April 2031.

• Location of Performance: Naval Health Clinic Cherry Point, NC.

• Submission Method: Electronic submission via email.

• Quote Due Date: 10 March 2026, 06:00 PM Eastern Time.

• Questions Due Date: 19 February 2026, 6:00 PM Eastern Time (submitted in writing).

• Evaluation Criteria: Lowest Priced, Technically Acceptable (LPTA). Offerors must be technically acceptable in all factors to be considered.

• Technical Capability will be evaluated first, followed by price.

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 512240 (Audiometric Booths), Size Standard: $14 million.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation includes various FAR and DFARS clauses incorporated by reference and in full text.

• Attachments include Statement of Work, floor plans, technical manuals, and a pricing sheet template.

Form / Attachment / Pricing Sheet

This document is a floor plan providing architectural details for Room 109A, specifically the Audiology 109 space. It includes dimensions and ceiling height information.

• Room dimensions: 24' 8" x 14' 1"
• Ceiling Height: 8' 11"
• Layout includes an Audiology space, exam area, offices, and corridors.
• Indicates placement of fixtures and equipment (e.g., lighting, doors).

This floor plan is crucial for bidders to understand the physical space where work may be performed. It provides critical dimensions and spatial constraints that will impact any proposed solutions, construction, or modifications related to Room 109A and surrounding areas.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for providing, installing, and validating two (2) audiometric booths for diagnostic audiological testing at the Occupational Medicine Clinic, Naval Health Clinic Cherry Point, NC.

• The vendor shall supply, remove, and dispose of two (2) existing audiometric booths.

• Install two (2) new audiometric booths, including freight/shipping, loading, unloading, labor, booth certification, and sound field calibration.

• The installation and validation of the new booths must be completed within seven (7) business days of the start of installation.

• Provide factory warranty for the booths and annual calibrations and certifications.

• The procurement is for new equipment only; no remanufactured or "gray market" items.

• The vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller.

• Booths must meet Department of Defense standard for booth certification.

• Booths must have a high Standard Transmission Class (STC) of 60 or above.

• Demonstrate laboratory noise reduction of noise isolation class (NIC) 68 when tested in an accredited acoustic test laboratory per ASTM E596-96.

• Meet minimum sound absorption values per ASTM C 423.

• Meet sound transmission class values per ASTM E90-04.

• Annual certification of booths is required.

• Installation and validation to be completed within seven (7) business days.

• Work to be performed between 8:00 am and 4:00 pm on weekdays.

• Location: Naval Health Clinic Cherry Point, NC, 3907 Beachey Rd, Bldg. 3907 - Room 109A (Booth 1) and Bldg. 3907 - Room 105 (Booth 2).

• Booth 1 (Exam Suite Booth): Maximum exterior dimensions specified, custom double wall with 6 in. thick panels.

• Booth 2 (Four Person Booth): Maximum exterior and interior dimensions specified, double wall, at least 4 in. thick panels.

• Both booths require acoustic engineering, independent ventilation, recessed lighting, acoustic doors, isolated acoustic floors, and double-glazed laminated safety glass windows.

• A sprinkler system must be operational.

• Vendor must provide a list of names and types of Government identification for entry/exit.

• Vendor must notify COR in advance of arrival and departure.

• Trucks used for delivery cannot be left unattended.

• Drop shipping is not accepted.

• NHCCP will not provide equipment, tools, or labor for deliveries.

• NHCCP will not provide on-site storage; any damage must be repaired by the contractor.

• Booths must be compliant with Food and Drug Administration (FDA) regulations and installed in compliance with OSHA requirements.

Form / Attachment / Pricing Sheet

This document is the Navy and Marine Corps Public Health Center (NMCPHC) Technical Manual (TM) NMCPHC TM-6260.51.99-3, dated July 2020. It supersedes the September 2008 version and provides guidance for the Navy Medicine Hearing Conservation Program (HCP).

The manual details:

• Acronyms used within the program.
• Introduction to hearing, Noise Induced Hearing Loss (NIHL), and the objectives of the Occupational Audiology (OA) and HCP.
• Guidance on noise measurement and control, including engineering, administrative, and personal protective equipment (PPE) measures.
• Requirements for HCP enrollment based on noise exposure criteria.
• Procedures for hearing protection device (HPD) use, selection, and fitting.
• Protocols for audiometric monitoring, including equipment requirements, testing types (reference, medical surveillance, diagnostic), and outcomes (Significant Threshold Shift - STS, Permanent Threshold Shift - PTS).
• Responsibilities of various personnel and commands in implementing and managing the HCP.
• Employee training requirements and resources.
• Record-keeping procedures for hearing conservation data and noise exposure.
• Program evaluation and management metrics.
• Appendices listing supporting documents and references.

This technical manual outlines the comprehensive framework, standards, and procedures for the Navy's Hearing Conservation Program. Bidders involved in providing services or equipment related to hearing health, noise abatement, audiometric testing, hearing protection, or related training within the Navy or Marine Corps would need to understand these requirements to ensure compliance and alignment with established protocols. It details the operational context and expected standards for hearing conservation efforts within the Navy Medicine system.

Form / Attachment / Pricing Sheet

This document is a "Record of Changes" for the Industrial Hygiene Field Operations Manual (IHFOM), Technical Manual NMCPHC-TM6290.91-2. It details updates and revisions made to various chapters of the manual over time, along with their respective file dates.

• Lists changes by Chapter and Paragraph.
• Provides a description of the update.
• Includes the File Date for each change.
• Covers a wide range of chapters including Industrial Hygiene Surveys and Survey Reports, Sampling Procedures, Industrial Ventilation, Respiratory Protection, Equipment Maintenance and Calibration, Noise Surveys, Exposure Assessment Strategies, Hazardous Materials Spills/Waste Operations, Asbestos Monitoring Procedures, Ultraviolet Radiation, Personal Protective Equipment and Chemical Protective Clothing, Indoor Environmental Quality, and Sampling Forms.

This document serves as a historical log of revisions to a technical manual. While it does not directly contain requirements for a specific solicitation, it indicates the evolving nature and maintenance of industrial hygiene standards and procedures within the Navy and Marine Corps. Bidders involved in opportunities related to industrial hygiene, safety, or environmental health may find this useful for understanding the context of current standards and potential historical changes in guidance.

Form / Attachment / Pricing Sheet

This document is the "Audiometric Test Booth Certification Form." It is used to certify that audiometric testing booths meet specific ambient noise level criteria required for conducting audiological tests. Bidders may need to use or understand this form if the opportunity involves providing or maintaining audiometric testing facilities or services.

• Command Owning Booth: Identifies the responsible command.
• Booth Location, Manufacturer, Lights, Fan, Speed: General identification details.
• Types of Audiometric Testing: Specifies categories like Medical Surveillance, Diagnostic Audiology (Ears Covered/Not Covered), and SPL Measured Inside Booth.
• Octave Band Center Frequency (Hz) / Max SPL allowed (dB): A table where measured sound pressure levels are recorded against maximum permissible levels for various frequencies.
• Certified to conduct this type of audiometric testing (Yes/No): A checkbox for each test type.
• SPL Measured Outside Booth: Ambient noise levels outside the booth.
• Field Pre/Post-Calibration: Records calibration status of the sound level meter.
• Equipment Data: Details of the Sound Level Meter (SLM), Microphone, Octave Band Filter, and Calibrator, including Manufacturer, Model, Serial #, and Cal Date.
• Comments/Notes: Space for additional remarks.
• Certifier Information: Name, Signature, Command, and Phone of the certifier.
• Footnotes: Reference to noise level criteria (ANSI S3.1, 1999 and DODI 6055.12) and recertification triggers (new noise, relocation).

This form outlines the technical requirements and measurement procedures for certifying audiometric booths. If the opportunity requires compliance with these standards, bidders should understand the specific noise level limits and the equipment used for certification. The form also details the types of audiometric testing that can be conducted based on booth certification, which might be relevant for understanding the scope of services or equipment needed.