Automatic Door Maintenance and Repairs

Solicitation / RFP / RFQ

This solicitation is for the FY26 Automatic Door Maintenance & Repair at Luke AFB. The objective is to provide all necessary management, tools, supplies, equipment, transportation, parts, and labor to maintain, repair, and replace automatic doors, ensuring compliance with industry standards and safe operation.

• Quarterly preventive maintenance and inspection of automatic doors.

• Routine service calls, including labor and trip charges, with additional hourly rates for extended service.

• Reimbursable parts for complete door replacement.

• The Performance Work Statement (PWS) is attached and details specific requirements.

• The North American Industry Classification Standard (NAICS) code is 238290.

• The size standard is USD 22,000,000.00.

• The contract period of performance spans multiple years, with specific delivery periods detailed in the document (e.g., 13 Jul 2026 to 12 Jul 2027, extending to 12 Jul 2031).

• Offer Due Date: June 29, 2026, 12:00 PM.

• Evaluation will be based on Technical Acceptability, Past Performance, and Price.

• Technical Acceptability will be assessed based on Technical Approach (max 5 pages) and AAADM certification for technicians.

• Past Performance will be evaluated using the Supplier Performance Risk System (SPRS) color legend (Blue: Top 5%, Purple: Next 10%, Green: Next 70%, Yellow: Next 10%, Red: Lowest 5%). A Green or better rating is required.

• Price will be evaluated based on the Total Evaluated Price (TEP).

• Award will be made to the technically acceptable offeror with a Green or better SPRS rating and the lowest TEP.

• This acquisition is set aside 100% for Small Business.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance Locations are detailed for various sites at Luke AFB.

• Attachments include the Performance Work Statement (PWS), Estimated Workload Data, Auto Door Locations, Preventive Maintenance Checklist, Hazmat Guide, Anti-Terrorism Pamphlet, and Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive management, tools, supplies, equipment, transportation, parts, and labor necessary to maintain, repair, and replace automatic doors at Luke Air Force Base. The primary goal is to ensure continuous and safe operation of these doors in compliance with industry standards.

• Maintenance, Inspection, and Repair Service: Provide quarterly preventive maintenance, inspections, and repair services for all automatic doors identified in Appendix B. This includes cleaning, oiling, adjusting, and replacing parts as needed.

• Conformance Standards: Maintain equipment in accordance with specified standards, including ANSI A156.10, ANSI A156.19, ANSI A117.1 (ADA compliance), ANSI A156.27, and UL or ETL listings.

• Warranty: All repair work includes a one-year parts and workmanship warranty, or longer if provided by the manufacturer.

• Unscheduled Service Calls: Respond to routine service calls within 8 hours during normal base operating hours (7:00 AM - 4:00 PM, Monday-Friday, excluding holidays). Immediate response (within 1 hour) via phone, email, or text is required upon notification.

• Preventive Maintenance Inspections (PMI): Conduct quarterly PMIs to tighten, adjust, clean, and lubricate door operators. Consumable items under $25.00 per door are to be supplied by the contractor at no additional cost.

• Reporting: Submit written service reports within 5 business days after each quarterly PMI, detailing inspections, maintenance performed, and repairs needed.

• Door Replacement: If COR requests door replacement, the contractor must provide a proposal with a detailed cost estimate and scope of work. Replacements must be with similar models. A one-year warranty applies to replaced doors.

• Response Time: Routine service calls must be responded to within 8 hours.

• PMI Completion: 100% of scheduled quarterly PMIs must be accomplished.

• Reporting: 100% submittal of reports to the PM as required.

• Customer Complaints: No more than two (2) validated customer complaints per quarter.

• The PWS applies to automatic doors located at Luke AFB, AZ.

• Normal hours of coverage are Monday through Friday, 7:00 AM to 4:00 PM, excluding federal holidays.

• Personnel Qualifications: Technicians must be "Fully Qualified," possessing AAADM certification and a minimum of two years of experience.

• Security: Comply with all base access and security requirements.

• Hazardous Materials: Obtain CO approval for all hazardous materials brought on-site and comply with reporting and handling requirements.

• Government Furnished Property: Utilities (telephone, electricity, water) will be provided by the government.

• Quality Control: Develop and maintain a quality control program to ensure services meet standards.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5469, Revision No. 30) dated March 30, 2026. It lists prevailing wage rates and fringe benefits for various occupations in Arizona, specifically for the counties of Maricopa and Pinal. The document outlines hourly rates for a wide range of job titles, from administrative support and clerical roles to mechanics, health occupations, and technical roles.

This wage determination is crucial for contractors bidding on Service Contract Act (SCA) covered contracts in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. It also details specific requirements related to paid sick leave (EO 13706), minimum wage adjustments (EO 13658), health and welfare benefits, vacation time, and paid holidays. Additionally, it outlines the process for requesting additional classifications and wage rates (conformance) if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document, "APPENDIX A - ESTIMATED WORKLOAD DATA," provides a breakdown of estimated workload for automatic doors, likely related to maintenance, repair, and replacement tasks. It serves as an attachment to inform potential bidders about the scope and volume of work.

• Preventive Maintenance (Automatic Doors/Handicap): Estimated at 52 instances per quarter, totaling 104 hours annually.
• Repairs: Estimated at 16 instances periodically, totaling 80 hours annually.
• Replace Door: Estimated at 1 instance periodically, totaling 20 hours annually.

This workload data is crucial for bidders to estimate the resources, personnel, and time required to perform services related to automatic doors. It directly impacts proposal development, pricing, and resource allocation strategies for this opportunity.

Form / Attachment / Pricing Sheet

This document, "APPENDIX B: DOOR LOCATIONS," provides a detailed list of door locations within various buildings, including their manufacturing details, activation/sensor type, and door type. It appears to be an attachment or supporting document for a larger opportunity, likely related to maintenance, repair, or replacement of doors.

• Building Number (#): Identifies the specific building.
• Location: Describes the specific area or function of the door (e.g., "South entrance," "West Exterior," "North side").
• Manufacture: Lists the manufacturer of the door hardware (e.g., Stanley, Horton, Besam, Nabco Gyro, Ditec, Norton, Tormax).
• Activation (Sensor): Specifies how the door is activated (e.g., "Handicap/push plate," "Presence/Moton," "Push Plate," "Motion").
• Door Type: Indicates the type of door operation (e.g., "Dual Slide," "Single Swing," "Double Swing," "Bi-Part").
• Quantity (Qty): The number of doors at that specific location.
• Total: A summary count of all doors listed is 52.

This document is crucial for bidders to understand the scope of work related to door hardware and systems. It provides specific details on the types and quantities of doors across different locations, which will inform proposals related to installation, maintenance, repair, or replacement services. Bidders should use this information to assess the complexity and requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document, "APPENDIX C - PREVENTIVE MAINTENANCE CHECKLIST," outlines the procedures for performing quarterly preventive maintenance on automatic sliding, swinging, and handicap doors. The checklist aims to ensure safety, compliance, and smooth operation by following manufacturer-recommended practices.

• Door Sensors and Safety Systems: Inspect motion sensors, clean lenses, and test emergency stop functions and safety edges.
• Mechanical Components: Examine rollers, hinges, pulleys, and tracks; lubricate moving parts; and check belt tension and stoppers.
• Electrical and Power Systems: Inspect wiring, connectors, control panels, and test battery backup or low-energy operation components.
• Door Alignment and Operation: Verify closing/opening speeds, check weather seals, and confirm access control integration.
• Cleaning and General Maintenance: Remove debris, clean surfaces, and ensure the surrounding area is clear.
• Documentation and Reporting: Record maintenance activities, note adjustments/repairs, and schedule the next maintenance.

This checklist details the specific maintenance tasks and standards expected for door systems. Bidders responding to opportunities involving the maintenance or servicing of such doors should use this document to understand the scope of work, required inspection points, and reporting expectations.

Form / Attachment / Pricing Sheet

This document, "Luke AFB Environmental Guide for Contractors," serves as a comprehensive resource outlining environmental requirements and responsibilities for contractors working at Luke Air Force Base. It details federal, state, and local environmental regulations, as well as Luke AFB's Environmental Management System (EMS) requirements.

• Part 1: Obligations: Outlines contractor duties regarding hazardous materials, recovered materials, dust control, air emissions, stormwater, waste management, and protection of natural/cultural resources.
• Part 2: Responsibilities: Defines contractor, subcontractor, and vendor roles in environmental protection during construction, renovation, demolition, and maintenance.
• Part 3: Common Environmental Requirements: Details specific requirements before, during, and after construction/performance/demolition/repair, including training, permits, asbestos determination, lead-based paint management, and waste management.
• Part 4: Environmental Points of Contact: Provides a list of environmental personnel and their contact information.
• Appendices: Includes guidance on HAZMAT reporting, contractor hazardous material questionnaires, environmental reporting forms, hazardous and universal waste management, and EMS awareness training.
• Attachments: Provides information on dust control methods, stormwater pollution prevention, and a contractor awareness training roster.

This guide is crucial for any bidder planning to work at Luke AFB. It highlights critical environmental compliance obligations, potential risks, and reporting requirements that will directly impact project planning, execution, and cost. Understanding these requirements is essential for developing accurate proposals and ensuring successful contract performance.

Other / Unclassified

This document outlines the requirements for contractor personnel accessing Department of the Air Force installations. It details the process for obtaining base identification and vehicle passes, including the necessary documentation and submission procedures.

Potential bidders should note the following key requirements:

• Base Access: All contractor personnel requiring frequent visits or performing work on Air Force installations must obtain base identification and vehicle passes.
• Identification Display: Personnel must wear or prominently display installation identification badges or contractor-furnished badges while on installation.
• Request Process: A written request on company letterhead is required, including contract number, work site location, dates of performance, and names of personnel needing access. The request must also specify who is authorized to sign for credentials.
• Required Documentation: For registration, authorized individuals must provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate.
• Security Compliance: Work requiring unescorted entry to controlled or restricted areas necessitates compliance with DAFI 31-101 (Integrated Defense) and DODMAN5200.02_DAFMAN 16-1405 (Air Force Personnel Security Program).
• Return of Passes: Upon contract completion or expiration, all issued identification passes must be returned.
• Emergency Notification: Contractors must provide an after-hours contact number or email for the Emergency Mass Notification System (EMNS) for personnel whose duty station is on a DoD installation.
• Non-Compliance: Failure to comply with these requirements may result in withholding of final payment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive management, tools, supplies, equipment, transportation, parts, and labor for the maintenance, repair, and replacement of automatic doors at Luke AFB, ensuring continuous and safe operation in compliance with industry standards.

• Maintenance, Inspection, and Repair Service: Perform quarterly preventive maintenance, inspections, and repair services for all automatic doors identified in Appendix B. This includes cleaning, oiling, adjusting, and replacing parts as needed, using manufacturer-specified parts and tools.

• Conformance Standards: Maintain equipment according to Conformance Standards and manufacturer specifications, adhering to ANSI A156.10, ANSI A156.19, ANSI A117.1 (ADA compliance), and ANSI A156.27 standards, as well as UL or ETL listings.

• Service Calls (Unscheduled): Respond to routine service calls within 8 hours during normal operating hours (7:00 am - 4:00 pm, Monday-Friday, excluding Federal Holidays). Immediate response (within 1 hour) via phone, email, or text is required to confirm the call.

• Scheduled Preventive Maintenance Inspections (PMI): Conduct quarterly PMIs to tighten, adjust, clean, and lubricate door operators. Consumable items under $25.00 per door are provided by the contractor at no additional charge.

• Replacement of Doors: Replace doors/door assemblies upon COR request, requiring a proposal with detailed cost estimates and scope of work. Replacements must be with similar models. A one-year warranty applies to materials, equipment, and work.

• Deficiencies: One deficiency allowed annually for quarterly preventive maintenance.

• Compliance: 100% compliance with described conformance standards and applicable manufacturer specifications.

• Service Calls: No more than two (2) validated customer complaints per quarter.

• PMI Accomplishment: 100% of PMIs accomplished quarterly.

• Reporting: 100% submittal of accurate and timely reports to the PM as required.

• Reimbursements: 100% submittal of parts, materials, and labor approvals prior to completion.

• Location: Luke AFB, AZ.

• Period: Not explicitly stated in this document, but implied to be a contract period requiring ongoing service.

• Warranty: All repair work includes a one (1) year parts and workmanship warranty, or longer if provided by the manufacturer.

• Parts & Materials: Contractor supplies all parts and materials. Reimbursement for parts and materials is at market prices with no markup allowed. Only new or equivalent quality parts specified by the manufacturer are permitted.

• Tools & Equipment: Contractor must provide all necessary tools, test equipment, service manuals, and diagnostic software.

• Personnel: Technicians must be "fully qualified" with AAADM certification and a minimum of two years of experience.

• Security: Compliance with base access requirements and security regulations is mandatory.

• Hazardous Materials: Adherence to all environmental and hazardous materials handling regulations, including AF Form 3952 submission and MSDS provision.

• Reporting: Submit written service reports within 5 business days after quarterly PMIs. Invoices submitted electronically after PMI completion and report submission.

• Appendices: Includes Estimated Workload Data (Appendix A), Door Locations (Appendix B), Preventive Maintenance Checklist (Appendix C), and Luke AFB HAZMAT Guide (Appendix D).

Form / Attachment / Pricing Sheet

This document, titled "APPENDIX A Automatic doors Workload data," provides estimated workload data for automatic door maintenance and repair tasks. It is intended to help bidders understand the potential scope and time commitment associated with these services.

• Tasks:
  • Preventive Maintenance for Automatic Doors/Handicap Doors
  • Repairs
  • Replace Door
• Workload & Time Estimates:
  • Preventive Maintenance: 37 instances, estimated at 0.5 hours each, performed Quarterly.
  • Repairs: 16 instances, estimated at 5 hours each, performed Periodically.
  • Replace Door: 1 instance, estimated at 20 hours, performed Periodically.
• Total Estimated Hours:
  • Preventive Maintenance: 74 HRS
  • Repairs: 8.0 HRS
  • Replace Door: 20 HRS

This data is crucial for bidders to estimate the labor hours, resources, and potential costs associated with performing maintenance, repairs, and replacements of automatic doors. It informs proposal development by providing a basis for workload planning and pricing.