Automatic Doors Inspection, Maintenance & Repair Service - Beale AFB CA

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide quarterly inspection, preventative maintenance, and repair services for all automatic doors at Beale Air Force Base (BAFB), California, ensuring their safe, reliable, and continuous operation.

• Service and inspect all automatic door systems, including dual sliding, dual swing, and single sliding types.

• Perform quarterly inspections and preventative maintenance at intervals not exceeding 90 days.

• Conduct mechanical system service (cleaning, lubrication, adjustment).

• Test and adjust electrical and safety systems, including motors, control units, power supplies, activation devices, and safety sensors.

• Inspect and replace safety/instructional decals.

• Provide unscheduled corrective maintenance and repair services as requested.

• Respond to unscheduled service calls within 24 hours and schedule on-site inspection/repair within three business days.

• Provide emergency service for safety, security, or mission-critical risks within four hours of notification.

• Adherence to American National Standards Institute (ANSI) standards (A156.10, A156.19, A156.27, A117.1) and Original Equipment Manufacturer (OEM) guidelines.

• Quarterly services to be conducted at intervals not exceeding 90 days.

• Response time for unscheduled calls: 24 hours acknowledgment, 3 business days for inspection/repair.

• Emergency service response: 4 hours for qualified technician on-site.

• Submit written service reports within 24 hours of completion.

• Submit repair cost estimates within three business days of deficiency identification.

• Location: Beale Air Force Base, California.

• Frequency: Quarterly for scheduled maintenance; as needed for unscheduled repairs.

• Contractor personnel must be qualified automatic door technicians certified by the American Association of Automatic Door Manufacturers (AAADM).

• Use OEM or approved equal parts and materials.

• Minor repairs (material cost <= $50.00) to be completed during the initial visit if parts are available.

• Major repairs require written cost estimate and COR approval.

• Contractor shall provide all personnel, equipment, tools, supplies, and materials.

• Contractor personnel must present a neat appearance and wear distinctive clothing/badges for identification.

• Comply with all applicable federal, state, local laws, and ANSI/AFOSH standards.

• Submit an Entry Access Listing (EAL) within five business days prior to starting work on base.

• Practice energy conservation.

• Reimburse the Government for any damage to facilities or property caused by the contractor.

• Provide a 12-month warranty on work performed, unless a manufacturer's warranty is greater.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Automatic Doors Inspection, Maintenance & Repair Service at Beale AFB CA (Solicitation No. FA468626QS012).

• Incumbent Contractor: An incumbent contractor is performing these services under contract number FA468620P0049.
• Site Visits: Site visits for inspection of the doors are not permitted.
• Door Manufacturer: The manufacturer for Bldg. 1029 is Horton. Updated manufacturer information is available in Attachment 2.
• Photos: Photos of the automatic doors for various buildings (Bldg. 1029, 2443, 5700, 24112, 2156, 2434, 11177) are provided in Attachments 1 through 8.

This Q&A clarifies details about the incumbent, door specifications, and provides visual references through attached photos. Bidders should review the attached photos and updated PWS (Attachment 2) for a comprehensive understanding of the door types and manufacturers.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation NO. FA468626QS012 for Automatic Doors Inspection, Maintenance & Repair Service at Beale AFB CA.

• Incumbency: The contract has an incumbent performing these services. The previous contract number is FA468620P0049.
• Site Visit: A site visit will not be conducted.

This Q&A clarifies the incumbency status and confirms that no site visit will be offered. Bidders should note the incumbent contract number when preparing their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No. FA468626QS012 for Automatic Doors Inspection, Maintenance & Repair Service at Beale AFB CA.

• Incumbency: The government confirmed that there is an incumbent performing these services. The current/previous contract number is FA468620P0049.

This clarification confirms the existence of an incumbent contractor, which may be relevant for bidders assessing the competitive landscape and their approach to the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the safe, reliable, and continuous operation of automatic doors at Beale Air Force Base (BAFB) through quarterly inspections, preventative maintenance, and repair services.

• Provide quarterly inspection, preventative maintenance, and repair services for approximately 23 sets of automatic doors across seven facilities.

• Services include inspection, lubrication, testing of mechanical components, electrical systems, activation devices, and safety sensors.

• Adhere to American National Standards Institute (ANSI) standards (A156.10, A156.19, A156.27, A117.1) and manufacturer's recommendations.

• Provide all necessary personnel, equipment, tools, supplies, and materials.

• Perform unscheduled corrective maintenance and emergency repairs as needed.

• Quarterly services to be conducted at intervals not exceeding 90 days.

• Response to unscheduled service calls within 24 hours, with on-site inspection/repair within three (3) business days.

• Emergency service response within four (4) hours for safety, security, or mission-critical risks.

• Submit detailed After Service Reports (ASR) for each service and repair.

• Warranty of work for 12 months from Government acceptance.

• Location: Beale AFB, California.

• Period of Performance: Not explicitly stated in this document, but implies an ongoing service contract.

• Contractor personnel must be qualified automatic door technicians certified by the American Association of Automatic Door Manufacturers (AAADM).

• Contractor personnel must wear distinctive clothing identifying their company.

• Compliance with all applicable federal, state, and local laws, safety regulations, and environmental controls.

• Obtain base identification and vehicle passes for all personnel.

• Submit an Entry Access Listing (EAL) prior to work commencement.

• Government will furnish utilities (electricity, propane, water).

• Government provides police and fire protection.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, "Register of Wage Determinations Under the Service Contract Act." It provides the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (California Counties of Sutter, Yuba) for contracts subject to the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Includes footnotes for specific occupations that may have additional requirements or exclusions.
• Details required fringe benefits, including Health & Welfare rates and paid sick leave provisions (Executive Orders 13706 and 13658).
• Outlines the process for requesting authorization of additional classifications and wage rates (Conformance Process) if an occupation is not listed.

This document is crucial for bidders responding to solicitations that incorporate Service Contract Act wage determinations. It establishes the minimum labor costs that must be factored into proposals for covered service contracts. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. It also highlights specific requirements like paid sick leave and potential hazardous pay differentials.

Solicitation / RFP / RFQ

This solicitation (FA468626QS012) is for Automatic Doors Inspection, Maintenance & Repair Service. The acquisition is set aside 100% for Small Business. The North American Industry Classification Standard (NAICS) code is 238290, with a size standard of $22,000,000.00.

The core service involves quarterly inspections, maintenance, and repair services for automatic doors, as detailed in the Performance Work Statement (PWS).

• The contract type is Firm Fixed Price.

• The period of performance for the base contract is from March 14, 2026, to March 13, 2027.

• Option line items extend the period of performance through March 13, 2031.

• The offer due date is March 09, 2026, at 10:00 AM local time.

• Evaluation will be based on Technical Acceptability and Price.

• Technical Acceptability will be assessed based on the offeror's technical approach (max 5 pages) and documentation of Automatic Door Technician Qualifications (active AAADM certification).

• Price will be evaluated for reasonableness, completeness, and accuracy.

This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.
• The Performance Work Statement (PWS) and Wage Determination are attached.
• Payment will be made via Wide Area WorkFlow (WAWF).